IP Billing Analyst

Washington, DC
Up to $75k/year
Dec 31, 2020
Jan 29, 2021
Full Time
Downtown law firm in need of an Intellectual Property billing analyst to handle prosecution and US/Foreign IP cases.

    Each Billing Analyst should provide excellent customer service while completing daily tasks. This is accomplished by communicating completely and accurately with attorneys, secretaries, team members and clients.

    Each Billing Analyst should communicate regularly with the Billing Manager concerning all functions of their daily responsibilities. The Billing Analyst should be able to process proformas, finalize invoices and run pertinent reports in adherence to the Firm's policy. The Billing Analyst is expected to work with attorneys/clients on desired presentation of the invoices. The Billing Analyst should also be able to analyze and resolve work problems and assist team members as needed.


    Coordinate all aspects of IP Billing with a specific concentration in On-Demand/Project Prosecution Billing for US/Foreign Patent and Trademark Prosecution.

    • Working knowledge of the prosecution process with the ability to read client files and analyze ledgers for finished projects and missing items.
    • Work closely with the IP Partner Teams to ensure all billing is done accurately and at a fast pace.
    • Monitor all aged unbilled time and cost reports to assist IP Partner Team with maintaining clean ledgers by reconciling all associated costs and credits.
  2. PRODUCE CLIENT PROFORMASCoordinate all the functions necessary to produce proformas according to Department procedures. Apply good accounting principles. Use proper internal control procedures and good judgment to ensure the following:
  • report queues are established for each assigned attorney
    • report queues are established for necessary reports to accompany the proforma package
    • proformas and reports are distributed promptly


    Review proformas and prepare final invoices including any relevant client requested back-up. Obtain appropriate approvals. Each Billing Analyst should be able to:

    • process and review proformas for assigned attorneys
    • review proformas for compliance with Department policies
    • research erroneous time and cost entries and make relevant transfers
    • make text edits
    • divide and combine entries
    • adjust unbilled time and cost entries as requested by the attorney
    • add discounts to the invoice
    • print invoice for attorney review
    • verify invoice totals with system totals before finalizing and mailing the invoice

    5. E-BILLING
    Coordinate all functions related to e-billing, including but not limited to:

    • upload invoices
    • correct rejected invoices
    • routinely review spreadsheets on the bill status of invoices
    • respond timely regarding rejected invoices
    • submit timekeeper rates
    • be familiar with Outside Counsel Guidelines to prevent errors and reductions
    • coordinate the matter id's and/or rates being added into Elite

    • Assist with other duties as assigned and special projects as assigned by the Billing Manager, E Billing Manager or IP Billing Coordinator.
    • Ability to work overtime as needed

Job Requirements

Knowledge/Skills/Abilities:• Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, IT, etc.)
• Detail oriented and able to work quickly and accurately under tight deadlines
• Ability to organize high volume of work flow, work independently, multi-task, meet deadlines, attention to detail and problem solve.
• Communication: must be able to effectively communicate both verbally and in writing with a variety of customers to converse tactfully over the telephone; to liaison with both external and internal customers; and be able to exchange information within the department for reporting and informational purposes.

• BA in accounting or business related field with applicable accounting courses preferred.

• Minimum of 7 years of legal billing experience required, with minimum of 5 years of legal IP billing experience with a specific concentration in On-Demand/Project Prosecution billing for US/Foreign Patent and Trademark Prosecution required.
• Minimum of 5 years' experience with applicable law firm billing software is required, at least 3 of which is with Elite Enterprise or 3E. E-billing experience is required with e-Billing Hub experience preferred. Excel, Windows and Word experience is required.

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Brennan Peroutka

I grew up in Baltimore but live in DC now!

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