Duties

Summary

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

View the Common Definitions of terms found in this announcement.
Learn more about this agency

Responsibilities

As an administrative officer, the incumbent will provide administrative and management support services in areas such as but are not limited to: personnel management; budgeting and funds management; management analysis; procurement and contracting activities; data and information services; property/space management and coordination; and records management.
Typical work assignments include:

• Maintaining HR-related data and files on employees in the assigned office, and tracking time and attendance, and travel.
• Maintaining accounts and databases of the office's commitments, obligations, and expenditures.
• Managing telecommunication equipment and services requirements.
• Managing, monitoring and tracking the procurement of equipment, furniture, materials,supplies, and services needed to support operations of the office(s). Maintains an inventory control system of all equipment and resources within assigned office.
• Oversees office moves, including assisting with and approving the development of office layouts based on staffing and operational approaches/needs.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this position
• You must successfully pass a background investigation
• You must be able to obtain Top Secret security clearance
• You will be required to undergo periodic drug testing
• Financial disclosure is required
• Selective Service registration required

Qualifications

You qualify for the GS-12 grade level if you have at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service. Specialized experience at this level includes:
1) Performing administrative support functions to include serving as a timekeeper in WebTA and examining travel documents in the Concur Travel Management System using Federal Travel Regulations;
2) researching and analyzing appropriate regulations, guidelines, and Standard Operating Procedures (SOPs) to perform administrative support functions;
3) procuring supplies and equipment through a Government Purchase Card; AND
4) solving administrative procedural problems and providing authoritative resolution/information.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The qualification requirements listed above must be met by the closing date 11/02/2020of this announcement.

Current federal employees must have served 52 weeks at the next lower grade level or equivalent grade band in the federal service. The time-in-grade requirement must be met by the closing date 11/02/2020of this announcement.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

Additional information

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select Benefits. Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Top Secret clearance as a condition of placement into this position.

DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire that is based on the following competencies or knowledge, skills, and abilities needed to perform this job:

• Administrative Law
• Oral Communication
• Problem Solving
• Writing

If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Preview the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/10916230 .

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
National security

Required Documents

To apply for this position, you must submit a complete Application Package which includes:
1. Your resume NOTE: For what to include in the resume, click on the link.
2. Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/10916230
3. Are you a current Department of Homeland Security/Office of the Inspector General federal employee? Submit a copy of your most recent SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, with-in grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement; etc.
4. You may be asked to provide a copy of your recent performance appraisal and or incentive awards.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.