Washington, D.C
Oct 30, 2020
Nov 04, 2020
Full Time


This position is part of the National Archives and Records Administration. As a/an ARCHIVES TECHNICIAN, you will serve with the White House Liaison Division (LW) performing archival duties involving the release of or access to Presidential records, as well as reference, arrangement, description, transportation, and preservation of Presidential records and donated historical materials.
Learn more about this agency


The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties and will receive training to help you grow in this position. You will perform such tasks as:
  • Provide technical assistance to members of the LW's Courtesy Storage Staff, including assisting with the retrieval and return of incumbent Presidential and Vice Presidential records and artifacts and donated historical materials, in the Washington, D.C. area.
  • Prepare detailed internal finding aids such as document, folder and box-level inventories, registers, and indexes.
  • Package records and artifacts for proper storage, transport, and shipment.
  • Maintain tracking databases, associated with the release of or access to Presidential and Vice Presidential records and other historical collections.
  • Provide reference assistance and consultation, responding to all forms of inquiry. Conduct searches for information and materials in order to answer reference requests.
  • Independently evaluate the physical condition of records in the course of other duties and alert supervisor or other designated staff to condition problems that limit access or threaten the safety of records.
  • Assist in accessioning and disposal of all record types under the guidance of an archivist or archives specialist.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
  • A one year probationary period may be required.
  • Must successfully complete a background investigation.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
Key Requirements:
  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals.
  • Public Trust background investigation will be required.

  • Qualifications

    You must meet the following requirements within 30 days of the closing date of this announcement.

    Specialized Experience for the GS-07 grade level is defined as one year of experience at the GS-06 grade level, or equivalent, that is typically in or related to the position and which equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience for this position is defined as experience:
    • Using judgement and analysis to determine the proper course of action and steps needed to accomplish an assignment; AND
    • Experience performing archival functions, such as monitoring, pulling and refiling records, reference, arrangement and description, and holdings maintenance; AND
    • Communicating and assisting various audiences.

    Specialized Experience for the GS-06 grade level is defined as one year of experience at the GS-05 grade level, or equivalent, that is typically in or related to the position and which equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience for this position is defined as experience:
    • Communicating with customers and responding to inquiries, verbally or in writing; AND
    • Using systems to locate items and/or using documentation to identify information relevant to a work assignment; AND
    • Applying regulations and policies to accomplish work assignments.

    In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:
    • For the GS-07, you must have been at the GS-06level for 52 weeks.
    • For the GS-06, you must have been at the GS-05level for 52 weeks.


    Additional information

    • We may select from this announcement or any other source to fill one or more vacancies.
    • This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
    • This is a bargaining unit position.
    • We offer opportunities for telework.
    • We offer opportunities for flexible work schedules.
    • Applicant should possess a driver's license and feel comfortable driving minivan/SUV. (Incumbent may, on occasion, need to deliver records.)
    • Incumbent must be physically able to perform the duties of this position. Physical demands may include climbing caster equipped ladders, maneuvering on catwalks and handling boxes of records stored up to 15 feet above the floor and typically weighing 50 pounds, occasionally more. The work may also demand considerable standing; walking; stooping, bending and lifting.
    • The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or warehouse, e.g., use of safe working practices with office equipment, avoidance of trips and falls, observance of fire regulations. The work area is adequately lighted, heated and ventilated. Incumbent will be handling some aged records that are dusty and fragile. Some work is done in materials storage areas, processing areas, and research rooms.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a "not qualified" determination.

    Rating : Your application will be evaluated in the following areas: Communication, Technical, Project Management. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

    Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ) you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority

    Background checks and security clearance

    Security clearance
    Top Secret

    Drug test required

    Position sensitivity and risk
    Critical-Sensitive (CS)/High Risk

    Trust determination process

    Required Documents

    A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

    Please ensure all required documents, including any required work samples, narratives, or other materials as stated in this announcement, are attached to your application package. Documents can be uploaded under the category of "Cover Letter".

    All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .

    CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

    If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.), please see applicant guide for required documentation . In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.

    Optional Documents:
    In addition, we recommend that you submit copies of the following:
    1. Current Performance Appraisal
    2. SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
    - If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.
    - Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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