Supervisory Administrative Officer, ZA-0341-5 (MAP)

Employer
USAJobs
Location
College Park, Maryland
Posted
Oct 28, 2020
Closes
Oct 31, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Office of National Oceanic and Atmospheric Administration (NOAA), Oceanic and Atmospheric Research (OAR), Air Resources Laboratory (ARL) with one vacancy in College Park, Maryland.

Learn more about this agency

Responsibilities

As a Supervisory Administrative Officer, you will perform the following duties:
  • Provide oversight of administrative programs and operations. Integrate multifaceted administrative functions in such areas as personnel administration, workforce management, budget, grants management, procurement, space, travel, safety, property, and workforce management. Confer with leadership on critical mission guidance, direction and management of projects and programs.
  • Manage financial operations and participate in shaping administrative policies and practices. Serve as the principal administrative and financial advisor to management and oversee budget. Develop policies and guidance for program and administrative personnel.
  • Implement and execute grants management functions. Provide technical advice and expertise on complex grants, cooperative agreements, and financial assistance programs.
  • Serve as supervisor planning and distributing work to be accomplished by subordinates. Provide advice and instruction on work and administrative matters. Develop employee goals and training needs, job performance standards, evaluate and address poor performance. Recommend appointments, promotions, reassignments, and administer awards. Further the goals of equal employment opportunity adhering to non-discriminatory employee practices.


Travel Required

Occasional travel - Up to 10% domestic travel may be required for this position.

Supervisory status
Yes

Promotion Potential
5

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National to apply.
  • Required to pass a background investigation and fingerprint check.
  • Must be suitable for Federal employment.
  • Must be registered for Selective Service, if applicable (www.sss.gov).
  • Time-in-grade/band must be met by closing date of announcement.
  • If selected, required to complete OGE Form 450 financial disclosure.


This position requires a Moderate Risk Security Clearance.

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZA-5 is equivalent to the GS-15.

NOTE:
* A one year supervisory probationary period may be required.

* Payment of relocation expenses is not authorized.

* This position is not in the bargaining unit

Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the closing date of this announcement.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy .

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZA-5 or GS-15 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZA-4 or GS-14 in the Federal service. Specialized experience MUST include all of the following:
  • Planning and integrating multifaceted administrative program functions in such areas as personnel and workforce management, safety, property management, space planning, procurement, travel, and administrative processes and procedures;
  • Providing advice on budget and financial management matters involving formulating/executing program budgets and tracking expenditures to ensure compliance with approved budgets;
  • Planning grants management programs and cooperative agreements; and
  • Assigning work, setting priorities, and reviewing and evaluating work and performance of subordinates and providing performance feedback.


Education

Substitution of education for specialized experience is not applicable to this vacancy.

Additional information

CTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

CTAP applicants MUST submit the following documents:
  • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
  • A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.

  • NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
    • Ability to develop, implement and manage integrated administrative functions in such areas as personnel administration, workforce management, budget, grants management, procurement, safety, travel, and facilities management.
    • Ability to advise and confer with management on administrative programs, projects and policies.
    • Ability to provide budgetary and financial advice and guidance to management, program and project personnel.
    • Ability to prepare budget formulation and justification activities for the organization, program, and projects.
    • Knowledge of grant management functions, implementation and execution.
    • Ability to provide advice pertaining to grants, agreements and financial assistance programs.
    • Ability to plan, schedule, distribute and prioritize work assignments of others; evaluate work performance and provide feedback on performance; and ensure staff is appropriately selected, utilized, recognized and developed.

    Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    • Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
    • SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating.
    • Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).

    OPTIONAL DOCUMENTS:

    Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

    • Performance Appraisal - Submit the most recent performance appraisal (dated within the last 3 years) showing the official rating of record, signed by a supervisor. Do not submit a performance plan that does not include this information.
    • Awards - Copies of any award received within the last 3 years.

    Applicants may submit these documents during the application process.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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