Duties

Summary

The primary purpose of this position is to serve as the Fleet Manager, provide leadership, instruction, and supervision to subordinate employees assigned to the Hunter Holmes McGuire VAMC and to coordinate the vehicle operations and data submitted by various services within medical center and Community-Based Outpatient Clinics (CBOC's).

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Responsibilities

Fleet vehicles (approximately 150 vehicles) are VA purchased, leased and donated vehicles for use, all services and their employees and CBOC employees, VISN employees, Central Office employees, contractors, Congressional teams, special guests/speakers, other agencies such as PVA, TJC as well as to provide transportation of patients and patients' families. Also has responsibility for managing all government vehicles located at the main Medical Center campus, all Community Based Outpatient Clinics (CBOC's) and Health Care Centers (HCC) located in various areas such as Charlottesville, Va., Fredericksburg, Va., Emporia, Va., and the Health Care Center (HCC).

Maintains cost efficient operations, ensuring maximum vehicle utilization and quality of service. Implements changes for cost and operational improvements. Determines when to dispose of used vehicles and equipment, and directs preparation of vehicles for turn-in.

Receives new vehicles and assigns to appropriate staff and centers. Recommends action to reduce total cost to Government in cases where agencies are operating VA owned vehicles and using GSA Fleet Management Center vehicles.

Incumbent advises on the goals of cost reduction, energy reduction and productivity improvement. Actively participates in agency reduction and productivity improvement. Actively participates in agency surveys and studies and serves as a team member in making analyses of current fleet operations and economic comparisons of GSA services.

As a Contracting Officer's Representative (COR), manages complex contract shuttle service with off-campus leased parking to ensure appropriate scheduling and coverage of staff needs are met.

Plans, directs and administers the complete maintenance program for standard and a variety of special purpose vehicles. Arranges for type and quantity of required vehicles. Administers contracts, ensuring adherence to all terms for the Fleet. Enters into service agreements for maintenance, fuel and related services with other Federal agencies when cost and other considerations indicate a benefit to the Government.

Responsible for ensuring that proper maintenance records are kept on all vehicles and pieces of equipment assigned to the Transportation Unit. Incumbent is responsible for the submission of monthly, quarterly, annual cost, and estimated cost reports on vehicles. Incumbent sets specifications and orders new replacement equipment.

Coordinates all maintenance requirements and directs station fleet management operations for the Hunter Holmes McGuire VAMC and remote sites. Inspects commercial sources for maintenance of vehicles operating locally and in areas remote from the facility. Is responsible for major and nonstandard vehicle modifications, vehicle wraps and all vehicle accident repairs and/or recommendations for uneconomical repair determinations.

Operates fleet according to overall fleet management policies, previous training and procedures set by the Medical Center, VA and GSA guidelines, and previous training and procedures established by higher organizational levels. Work is reviewed in terms of results. Resolves conflicts which arise, determines approach and establishes methodology.

Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, and special purpose vehicles to support activities and components of the programs within the agency. Develops detailed programs for the service, storage and maintenance of the equipment and its usage.

Customer service/public relations are extremely complex due to the size, scope and complexity of the fleet operation. Coordination problems are difficult to resolve because of the diverse requirements and often conflicting needs of the many locations served. Due to the level of the agency, high level expertise is required in establishing and fulfilling needs economically and efficiently. The Fleet Manager must frequently resolve a wide variety of problems due to the fleet size, special equipment and emergency requirements. Incumbent maintains a file on Physical Fitness Inquiry for Motor Vehicle Operators and sends notice to employees when an update of his/her driver's permit is required.

Work is reviewed in the form of utilization rates, vehicle downtimes, costs, miles operated, trips completed and handling of agency problems. Annual on-site inspections by the VISN Fleet Manager provide a spot evaluation as to the managers' performance in the areas of cost control and quality of service.

Performs other directly related duties as assigned.

Work Schedule: Monday -Friday, 0730-1600 or 0800-1630. Must have the flexibility to work outside the normal tour of duty which may include weekends and holidays.
Position Description/PD#: SupervisoryTransportation Asst/PD030610
Relocation/Recruitment Incentives: Not Authorized

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
None

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/05/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

There is no educational substitution at this grade level.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

• Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• DD-214/ Statement of Service
• Disability Letter (VA)
• Resume
• SF-15
• SF-50/ Notification of Personnel Action

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.