Associate Director for Operations

Employer
USAJobs
Location
Arlington, Virginia
Posted
Oct 27, 2020
Closes
Nov 03, 2020
Function
Executive, Director
Hours
Full Time
Duties

Summary

This position leads the Operations Directorate within the Selective Service System, a small, independent Federal agency within the Executive Branch, operating with permanent authorization under the Military Selective Service Act (50 U.S.C. § 3801 et seq.). While not part of the Department of Defense (DoD), it is America's protection against underestimating the requirement for both trained and untrained personnel needed by DoD in a national emergency.
Learn more about this agency

Responsibilities

The Directorate's core processes are registration management, planning, training, personnel management and alternative service. Additional oversight and operational control includes training of 175 military Reservists; training and employment of 11,000 Board Members, and the training and utilization of 56 State Directors who serve at the GS-14/15 grade levels. The Data Management Center and three Region Headquarters are subordinate elements within the Operations Directorate.

The incumbent has primary oversight and managerial responsibility for the development, implementation, and administration of procedures and infrastructure necessary to satisfy manpower requirements for the U.S. Armed Forces to protect the Nation and its people in the event of a national emergency. Incumbent demonstrates knowledge of innovation in leadership and management with strong emphasis on new efficiencies.

Incumbent must advise the Director and top politically appointed management staff on all operational, fiscal, legislative, administrative, organizational and human resources matters affecting the Directorate.

Develops and exercises plans for implementing a draft should Congress amend the Military Selective Service Act, to include the development and implementation of formal and informal short- and long-range plans for the management of registrant processing, inductions, claims, appeals, and the Alternative Service Program, service in lieu of induction into the Armed Forces, to place qualified men who by virtue of religious, moral or ethical beliefs are classified as conscientious objectors, opposed to any form of military service. Ensures that plans are in place for rapid expansion to meet contingency or reconstitution needs. The plans and policies must anticipate expansion of the peacetime infrastructure from less than 150 employees and five locations to more than 6000 staff and hundreds of locations upon mobilization, or a partial mobilization, under varying scenarios.

Develops requirements for, tests, and exercises all Internal Use Software and systems developed and employed to implement plans.

Employs and trains assigned Reservists from the U.S. Army Reserve, Army National Guard, U.S. Air Force Reserve, U.S. Coast Guard Reserve, U.S. Marine Corps Reserve, and U.S. Navy Reserve. The incumbent is responsible for liaison with General and Flag officers in each service to ensure agreements are maintained

Manages the Directorate staff by providing overall guidance for mission accomplishment and sets parameters in terms of policy and regulation; distributes workload and assignments, assuring adherence to policy and procedures and progress toward established goals. Evaluates performance of subordinates and assures appropriate career development. Performs any necessary disciplinary or corrective action. In carrying out the management of the office, assures that Merit Principles and Prohibited Personnel Practices are adhered to. Administers the Directorate operating budget by directing fiscal and human resources to accomplish goals and assure SSS operational preparedness. Plans for SSS activation and readiness through training and liaison with appropriate senior level personnel at applicable Federal, state, and DoD levels, such as Agency's Continuity of Operations (COOP) Plan.

Serves as a focal point for special projects which may cut across Agency organizational lines. Ensures that projects have an integrated approach and that they receive effective control and coordination. Determines what projects should be initiated, cancelled, or postponed; what resources should be expended; the timing of major events and milestones; and the emphasis given to projects.

The incumbent is responsible for performing the duties outlined in his/her elements and standards to the best of his/her abilities; promptly notifying supervisor about factors that interfere with the ability to perform duties at the level of performance required by the performance elements and standards; seeking opportunities to improve his/her performance through training and development; and promoting team accomplishment by supporting team goals and objectives.

Acts as liaison with senior Government officials in all areas of the Executive Branch to coordinate policies and plans. Upon direction from senior management, liaises with the Legislative Branch, special commissions and other entities as required.

Serves as the Agency's Top Secret Control Officer providing management of access to classified documents, physical security for documents, and determining SSS clearances.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • Veterans Preference is not applicable in the Senior Executive Service.
  • Initial appointments are required to serve a 1-year probationary period.
  • Narrative Statements for the ECQs must not exceed 10 pages.
  • Background Investigation required.


Qualifications

YOU MUST UPLOAD YOUR RESPONSES TO THE EXECUTIVE CORE QUALIFICATIONS (ECQs).

As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under Executive Core Qualifications listed below. Typically, experience of this nature will have been gained at or above the GS-14/15 grade level in the federal service or its equivalent in the private sector. As such, your resume should demonstrate that you have the knowledge, skills, and abilities to successfully fulfill responsibilities inherent in most SES positions such as:

- Directing the work of an organizational unit;
- Ensuring the success of one or more specific major programs or projects;
- Monitoring progress toward strategic organizational goals, evaluating organizational performance and taking action to improve performance; and
- Supervising the work of employees; and exercising important policy-making, policy determining, or other executive functions.

Failure to meet the basic qualification requirement and address all Mandatory Executive Core Qualification factors will result in your application being disqualified. EXECUTIVE CORE QUALIFICATIONS (ECQs): The ECQs were designed to assess executive experience and potential not technical expertise. They measure whether an individual has the broad executive skills needed to succeed in a variety of SES positions. All applicants must submit a written narrative to address the ECQs. Your narrative must address each ECQ separately and should contain at least two examples per ECQ describing your experiences and accomplishments/results. The narrative should be clear, concise, and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments, policy Initiatives undertaken and the results of your actions.

Applicants should not enter "Refer to Resume" to explain your answer.

The narrative must not exceed 10 pages. NOTE: Current career SES members, former career SES members with reinstatement eligibility, and SES Candidate Development Program graduates who have been certified by OPM do NOT need to address the ECQs.

1. Leading Change: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. (Competencies: creativity and innovation, external awareness, flexibility, resilience, strategic thinking, vision)

2. Leading People: This core qualification involves the ability to lead people toward meeting the organizations vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. (Competencies: conflict management, leveraging diversity, developing others, team building)

3. Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high quality results by applying technical knowledge, analyzing problems, and calculating risks. (Competencies: accountability, customer service, decisiveness, entrepreneurship, problem solving, technical credibility)

4. Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically. (Competencies: financial management, human capital management, technology management)

5. Building Coalitions: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. (Competencies: partnering, political savvy, influencing/negotiating).

Fundamental Competencies: These competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Continual Learning, Written Communication, Integrity/Honesty, Public Service Motivation. The Fundamental Competencies are crosscutting; and should be addressed over the course of each ECQ narratives. It is not necessary for you to address the Fundamental Competencies directly as long as the narrative, in its totality, shows mastery of these competencies on the whole.

Applicants are encouraged to follow the Challenge, Context, Action and Result (C-C-A-R) model outlined in the guide.

Challenge - Describe a specific problem or goal.

Context - Describe the individuals and groups you worked with, and/or the environment in which you worked, to address a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale).

Action - Discuss the specific actions you took to address a challenge.

Result - Give specific examples of measures/outcomes that had some impact on the organization. These accomplishments demonstrate the quality and effectiveness of your leadership skills.

Additional information about the SES and Executive Core Qualifications can be found on the Office of Personnel Management (OPM) SES Website. You are strongly encouraged to review OPMs Guide to SES Qualifications for specific examples and guidance on writing effective ECQ narrative statements.

Education

This job does not have an education qualification requirement.

Additional information

Consideration for competitive selection for this position is open to all persons within the area of consideration who meet the basic qualifications. Race, color, age, national origin, gender, sexual orientation, political beliefs, religion, marital or family status, disability, and other non-merit factors will not be considered.

1. This position is covered under the post-employment restriction of the Ethics in Government Act of 1978 (P.L. 95-521). This law also requires the selectee to file an Executive Personnel Financial Disclosure Report (Standard Form 278), within 30 days of appointment.

2. Applications sent in U.S. Government postage-paid envelope and submitted through Federal Agency courier services will not be considered.

3. The 1993 Hatch Act Reform Amendments prohibit oral and written political recommendations for Federal jobs.

4. Male applicants born after December 31, 1959, must be registered with the Selective Service System before they can be employed by an executive agency of the Federal government. This requirement does not apply to Agency employees appointed before November 8, 1985.

5. All application forms are subject to the provisions of the Privacy Act and become the property of SSS. The Selective Service System is an Equal Opportunity Employer. SSS prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.)

Reasonable Accommodation: This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency at 703-605-4054. The decision on granting reasonable accommodation will be on a case-by-case basis.

Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated on the quality and extent of your total accomplishments, experience, and education (if applicable). Your application will be rated and ranked by an Executive Resources Board (ERB) Panel, using only the information submitted within the application package.

Applicants who do not demonstrate in their application sufficient possession of the ECQs will be determined ineligible for further consideration. Unless you have already been certified by a Qualifications Review Board (QRB) in the past, your ECQs must be certified by a QRB after selection and before appointment can occur.

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
High Risk (HR)

Trust determination process
National security

Required Documents

Your resume should contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement. It is recommended that you include the following information:
Current career SES Members and former SES Members who have reinstatement eligibility to the career SES should submit a SF-50 showing career SES status; OPM-Certified SES Candidate Development Program graduates should submit a copy of their Qualifications Review Board (QRB) certificate.

- Full name, mailing address, and day and evening telephone numbers
- Information about your paid and nonpaid work experience related to this position including:
- Job title (include series and grade if Federal job)
- Duties and accomplishments
- Employers name and address
- Supervisors name and phone number
- Starting and ending dates of employment (month and year)
- Salary
- Indicate if we may contact your current supervisor
- Information about honors, awards, and special accomplishments

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