Supervisory Emergency Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 24, 2020
Closes
Oct 31, 2020
Hours
Full Time
Duties

Summary

This position functions as the Supervisor of Current and Integrated Operations for the National Cemetery Administration (NCA) of the Department of Veterans Affairs (VA), reporting directly to the Deputy Director for Cemetery Operations.
Learn more about this agency

Responsibilities

The duties performed include but are not limited to:
Supervisor -
  • Serves as the NCA Supervisor for Current and Integrated Operations, leading the NCA Watch Team that provides seven-days-a-week operational oversight of NCA's field facilities from within the VA Integrated Operations Center (VAIOC).
  • Leads the NCA Watch Team in the coordination and development of procedures to ensure readiness of all NCA facilities during day-to-day, emergency response, and disaster recovery operations.
  • Identifies, distributes and balances workload and tasks among employees in accordance with established operational tempo, skill level and occupational specialization.
  • Subject matter expert and primary point of contact for routine and scheduled reports from all NCA Districts and Cemeteries through maintenance and monitoring of the NCA Action Items Register and NCA Master Tasker and for all Requests for Information generated by or distributed through NCA Cemetery Operations.
  • Ensures appropriate actions are taken on all incoming and outgoing communications with NCA personnel, NCA and VA leadership, NCA staff offices, NCA District staff members, Cemetery staff members, Federal, regional, state, county, city, municipal, tribal authorities, and emergency management agencies in support of NCA facilities nation-wide.
  • Ensures the enhanced situational awareness of senior staff with the development of products related to threat or incident reporting as well as the maintenance and updating of products utilizing multiple sources.
  • Provides oversight and regular testing of NCA Watch Team communications equipment and priority access protocols (Government Emergency Telecommunications System - GETS).
Operations Analyst -
  • Conducts special analysis for NCA Senior Leaders, with a focus on current operations and crisis management. These analyses may include, but are not limited to, calculating whole numbers and percentages of completion of numerous tasks and summarizing the results in narratives or charts to explain the data.
  • Develops and publishes a myriad of written products and tools; specifically, but not limited to: Standard Operating Procedures (SOPs), plans, detailed instructions, meeting documentation, After Action Reports (AARs), lessons learned, critiques, operational summaries, executive correspondence, handbooks, instructions, talking points, presentations, briefings, and other related technical documents and reports; technical writing skills are required.
Emergency Preparedness and Disaster Response -
  • Collaborates with the NCA Emergency Preparedness Coordinator (EPC) to ensure disaster response and emergency action plans meet the requirements of VA and the National Response Framework and provide for positive action in the event of an emergency, Continuity of Operations Plan (COOP) activation, exercises and emergency deployment of NCA resources.
Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.
Compressed/Flexible Schedule: May be available
Telework: Available
Virtual: This is not a virtual position.

Position Description Title/PD#: Supervisory Emergency Management Specialist/160236
The full performance level of this position is GS-14. At the GS-13 level, you will perform similar duties but under closer supervision.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Relocation Expenses: Not Authorized
Financial Disclosure Report: Not Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • Subject to a background/security investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • You may be required to serve a probationary period.
  • You must be a U.S. citizen to apply for this job.


Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 10/29/2020.

The work environment requires an ability to adapt to time critical deadlines and changing priorities based on mission assignments and operational conditions. The incumbent occupies a position within the Emergency Relocation Team, which is classified as "emergency essential" and is therefore, required to report for duty under all circumstances and weather conditions at any of the NCA COOP sites, or other alternate sites as deemed appropriate. As such, and in support of NCA or VAIOC emergency, and COOP operations. The incumbent must be able to travel to alternate work locations. Must obtain and maintain a government issued travel credit card. Must be able to obtain and maintain a Top-Secret clearance. Must maintain a current, valid state issued driver's license, which is subject to verification. Serves as a Federal Emergency Response Official.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement.
  • For a GS-13 level position you must have served 52 weeks at the GS-12.
  • For a GS-14 level position you must have served 52 weeks at the GS-13.
The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization.
  • For the GS-13 level, you must have 52 weeks equivalent to the GS-12 level in the federal service.
  • For the GS-14 level, you must have 52 weeks equivalent to the GS-13 level in the federal service
Examples of specialized experience would typically include, but are not limited to: Experience in planning, scheduling, and carrying out major projects concerned with crisis response, analysis and evaluation of programs or program effectiveness. Effective command and control of a Watch Team through interpersonal leadership, continuity of communications, and appropriate delegation of tasks to subordinate elements. Identifying, distributing and balancing workload and tasks among employees in accordance with established operational tempo, skill level and occupational specialization. Conducting special analysis for Senior Leaders, with a focus on current operations and crisis management. Developing and publishing a myriad of written products and tools; specifically, but not limited to: Standard Operating Procedures (SOPs), plans, detailed instructions, meeting documentation, after action reports (AARs), lessons learned, critiques, operational summaries, executive correspondence, handbooks, instructions, talking points, presentations, briefings, and other related technical documents and reports; technical writing skills are required. Collaborating the Emergency Preparedness Coordinator (EPC) to ensure disaster response and emergency action plans meet the requirements of agency and the National Response Framework and provide for positive action in the event of an emergency, Continuity of Operations Plan (COOP) activation, exercises and emergency deployment of agency resources.

You will be rated on the following Competencies for this position:
  • Analysis and Problem Solving
  • Communication
  • Lead or Supervise
  • Planning and Evaluating
  • Reading


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily administrative and sedentary, although some slight physical effort may be required. Some walking and lifting of light items such as papers, books, binders, briefcase, and a laptop may be required. The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated. No other special physical demands are required to perform the work.

Selected applicants will be required to complete an online onboarding process.

Education

There is no educational substitution at this grade level.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • Other (1)
  • PCS Orders
  • Performance Appraisal
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

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