Duties

Summary

This position is part of the National Archives and Records Administration, National Archives and Records Administration. As a SUPERVISORY ARCHIVES SPECIALIST, you will be responsible for a range of records management work that accomplishes the receipt, arrangement, description, storage, preservation and safeguarding of records and which provides reference service on such records.
Learn more about this agency

Responsibilities

As a SUPERVISORY ARCHIVES SPECIALIST, you will:

- Oversee the accuracy of data entered into T & D databases and ensures the timelines of data entry into these databases. Ensure technical accuracy of work of the T & D front office and for the development of information where finding aids, precedent or instructions are inadequate or non-existent
- Advise agencies on timely and accurate application of records schedules. Provide guidance related to the inventory of records, the destruction of duplicate files, the creation of filing systems, and the transfer of records to NARA facilities.
- Plan and schedule the work of subordinates; makes assignments based on priorities, considering the difficulty and the requirements of the work, and the capabilities of the employees
- Give advice, counsel, or instruction to individuals employees on work matters; review and accept, amend, or reject work; set performance standards, appraise performance, and ensure tat each employee accomplishes a satisfactory amount and quality level of work in a timely manner

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
9

Requirements

Conditions of Employment

The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

• A one year probationary period may be required.
• A one year supervisory or managerial probationary period may be required.
• Must successfully complete a background investigation.
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S..
• Designated and/or Random Drug Testing may be required.

Key Requirements:

Please refer to "Conditions of Employment."

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Must be U.S. Citizens or U.S. Nationals

Top Secret/Q sensitive Security Clearance will be required

Qualifications

You must meet the following requirements within 30 days of the closing date of this announcement.

For the GS-09, you must have one year specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level that is directly related to the position and has equipped the candidate with the particular knowledge, skills, and abilities to perform the duties of the position. Specialized experience for this position is:

Leading a small component of a team, program, or project; AND
Communicating with customers internally and externally to provide information and resolve issues; AND
Applying and researching rules, regulations, policies, and practices to gather facts, and draw conclusions and/or make recommendations.

OR
You may qualify with a Master's or equivalent degree, or 2 full years of progressively higher level graduate education leading to such a degree that demonstrates the knowledge, skills and abilities necessary to do the work OR a LL.B or J.D, in a field related to this position; (attach a copy of your transcript or list of college courses designating semester or quarter hours earned to ensure proper credit)

OR
You may qualify by a combination of experience and education. Only graduate level education in excess of the first 18 semester hours may be combined with experience. Credit will be given for partial experience so long as specialized experience and or required education or training meet or exceed the minimum level required for the position. One year of experience refers to full-time work; part-time work is considered on a prorated basis

In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:
For the GS-09, you must have been at the GS-07level for 52 weeks.

Education

Additional information

• We may select from this announcement or any other source to fill one or more vacancies.
• This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
• This is a non bargaining unit position.
• We offer opportunities for telework.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a "not qualified" determination.

Rating : Your application will be evaluated in the following areas: Leadership, Communication and Analytical. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ) you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority

Background checks and security clearance

Security clearance
Q Access Authorization

Drug test required
Yes

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Suitability/Fitness

Required Documents

A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

Please ensure all required documents, including any required work samples, narratives, or other materials as stated in this announcement, are attached to your application package. Documents can be uploaded under the category of "Cover Letter".

All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.), please see applicant guide for required documentation . In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.

EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions .

Optional Documents:
In addition, we recommend that you submit copies of the following:
1. Current Performance Appraisal
2. SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
- If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.
- Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.