Human Resources Specialist (Information Systems)

Employer
USAJobs
Location
Falls Church, Virginia
Posted
Oct 23, 2020
Closes
Oct 31, 2020
Hours
Full Time
Duties

Summary

This position is located in the Office of Human Resources, Office of Administration, Executive Office for Immigration Review, Department of Justice.

This is a Competitive Service position; additional positions maybe filled from this announcement within 90 days of certificate issuance.
Learn more about this agency

Responsibilities

The Human Resources Specialist (Information Systems) serves as Systems Administrator for the HRIS automated personnel processing system. The Systems Administrator serves as the technical point of contact in planning, operating, and administering the operations of EOIR/DOJ HRIS databases ensuring data integrity in the implementation and maintenance of HRIS systems associated with the collection, retrieval, accessibility and usage of employee information.

Duties include, but are not limited to, the following:
  • Serves as Systems Administrator for HRIS automated personnel processing system operations.
  • Provides advisory and consulting services to management concerning HRIS automated information systems.
  • Generates reports, conducts studies, and/or researches activities to ensure that HR information systems support the functional areas of personnel management.
  • Recommends maintenance and enhancements to HR information systems based on changes in legislation and regulations.
  • Performs continual HR information system monitoring to ensure the availability and reliability of hardware, server resources, systems, and key processes.


Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • You must be a U.S. Citizen or National.
  • You must complete a Public Trust background investigation, credit check, and drug test.
  • A one year probationary period may be required.
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


Qualifications

In order to qualify for the Human Resources Specialist (Information Systems) position, you must meet the following time-in-grade requirement(s) and minimum qualifications:

Time-In-Grade: Merit promotion applicants must meet applicable the time-in-grade requirement(s) to be considered eligible. The time-in-grade requirement(s) also apply to VEOA applicants having held a General Schedule (GS) position in the past year. You must submit your SF-50 supporting time-in-grade eligibility and showing your title, pay plan, series, and grade. If your eligibility for merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.(See "Required Documents" for more information.)
  • One year at the GS-07 grade level is required to meet the time-in-grade requirement for the GS-09 grade level.
  • One year at the GS-09 grade level is required to meet the time-in-grade requirement for the GS-11 grade level.
  • One year at the GS-11 grade level is required to meet the time-in-grade requirement for the GS-12 grade level.
AND

GS-09

Specialized Experience:
Applicants must have at least one full-time year (12 months) of specialized work experience, equivalent to at least the GS-07 grade level in the Federal service, performing the following duties:
  • Providing personnel processing support to managers;
  • Troubleshooting problems with human resources information systems (e.g. EmpowHR, NFC, webTA, Insight, FOCUS, eOPF, and/or other HR databases);
  • Processing routine payroll actions using an automated system; AND
  • Gathering data pertaining to one or more human resources specialties (e.g. classification, compensation, benefits, employee relations).
  • (You must demonstrate this experience in your resume.)

    OR

    Education:
    A master's degree or equivalent graduate degree, or 2 full years (36 semester hours) of progressively higher-level graduate education leading to such a degree in Human Resources Management, Organizational Development, Business Administration with concentration in Human Resources Management, Industrial Relations and/or Information Systems.
    (You must submit your academic transcripts for verification.)

    OR

    Combination:
    A combination of specialized experience and successfully completed graduate level education may be used to meet the total qualifications requirements described above. First, determine the total qualifying experience as a percentage of the specialized experience described for the GS-09 grade level; then determine the education as a percentage of the graduate education described for the GS-09 grade level; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of one year (18 semester hours) may be used when combining education and experience for the GS-09 grade level.
    (Your resume must demonstrate this experience and you must submit your academic transcripts for verification.)

    GS-11

    Specialized Experience:
    Applicants must have at least one full-time year (12 months) of specialized work experience, equivalent to at least the GS-09 grade level in the Federal service, performing the following duties:
  • Advising junior specialists or assistants on methods and procedures for compiling human resources data for reports;
  • Confirming the availability and reliability of data entered into human resources information systems(e.g. EmpowHR, NFC, webTA, Insight, FOCUS, eOPF and/or other HR databases);
  • Preparing routine personnel actions conforming to policy and procedure; AND
  • Analyzing data pertaining to one or more human resources specialties (e.g. classification, compensation, benefits, employee relations).
  • (You must demonstrate this experience in your resume.)

    OR

    Education:
    a Ph.D. or equivalent doctoral degree, or 3 full years (54 semester hours) of progressively higher-level graduate education leading to such a degree in Human Resources Management, Organizational Development, Business Administration with concentration in Human Resources Management, Industrial Relations and/or Information Systems.
    (You must submit your academic transcripts for verification.)

    OR

    Combination:
    A combination of specialized experience and successfully completed graduate level education may be used to meet the total qualifications requirements described above. First, determine the total qualifying experience as a percentage of the specialized experience described for the GS-11 grade level; then determine the education as a percentage of the graduate education described for the GS-11 grade level; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of two years (36 semester hours) may be used when combining education and experience for the GS-11 grade level.
    (You must demonstrate this experience in your resume and you must submit your academic transcripts for verification.)

    GS-12

    Specialized Experience:
    Applicants must have at least one full-time year (12 months) of specialized work experience, equivalent to at least the GS-11 grade level in the Federal service, performing the following duties:
  • Assisting senior specialists with developing canned reports and generating ad hoc queries to meet customer needs;
  • Conducting quality control reviews to ensure data integrity in human resources information systems (e.g. EmpowHR, NFC, webTA, Insight, FOCUS, eOPF and/or other HR databases);
  • Reviewing personnel actions to ensure requests conform to policy and procedure; AND
  • Advising human resources specialists on the use of data from human resources information systems to accomplish work in one or more human resources specialties (e.g. classification, compensation, benefits, employee relations).
  • (You must demonstrate this experience in your resume.)

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

    Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. For more information on the qualifications for this position, click here .

    Education

    ARE YOU USING EDUCATION TO QUALIFY: Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation by clicking here . All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement.

    SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here .

    Translated transcripts are required.

    Additional information

    This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible.

    1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. You must submit an SF-50 that reflects career or career-conditional (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).

    2. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. NOTE: Current career/career conditional federal employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade.

    3. A 30% or more Disabled Veteran: You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later.

    4. Military spouses are eligible if their active duty military spouse: 1) receives a Permanent Change of Station move; 2) has a 100% disability rating; or 3) died while on active duty. Please submit supporting documentation.

    5. Schedule A: The DOJ welcomes and encourages applications from persons with disabilities and is committed to ensuring that persons with disabilities have equal opportunity to be hired and advanced based on merit. To be considered for a Schedule A appointment, you must submit proof of your disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. You must submit valid documentation regardless of the date of determination of your disability. Proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history or need for accommodation. To view sample Schedule A proof of disability letters click here .The Schedule A letter must be separate from any Veterans' Preference documentation.

    6. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered.

    7. Other non-competitive authorities (please see announcement language for applicable authorities).

    8. A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act.

    9. Veterans eligible for a Veterans' Recruitment Appointment (VRA). You must submit a copy of your DD-214. (VRA only applies to positions at the GS-11 level and below.)

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applicants applying under merit promotion procedures will be rated in accordance with the EOIR's Merit Staffing plan. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    You will be rated based on the following knowledge, skills, abilities (KSAs) or competencies:
    • Customer Service
    • Information Management
    • Personnel and Human Resources
    • Planning and Evaluating


    In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume MUST contain your full name, address, phone number, and the following employment information:
    • Employer name and location for each position held.
    • From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time.
    • For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week).
    • Grade levels held for each Federal position.
    • Detailed duty descriptions of experience under each position held. You must provide specific supporting examples to show that you meet the qualifications of the position shown in the announcement.

    Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.). All information is subject to verification prior to final selection.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    Yes

    Position sensitivity and risk
    High Risk (HR)

    Trust determination process
    Credentialing , Suitability/Fitness

    Required Documents

    To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
    1. Your Resume showing relevant experience; Cover Letter optional. (See "How You Will Be Evaluated" section.)
    2. A complete online Assessment Questionnaire.
    3. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
    4. Other Supporting Documents, if applicable:
    • Current and Former Federal Employees: Must provide your most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (and promotion potential) on a permanent basis, position title (block 15), series, grade and step (blocks 17, 18 & 19), and organization of record (block 22). If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade. If you are a current temporary/term employee who previously held a status Federal position, you need to submit your SF-50 which shows your eligibility to be considered. Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year. You may have to submit multiple SF-50s. If your eligibility for merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Must be uploaded and submitted with your application package by the closing date of the announcement.
    • If you are a veteran and you are claiming veterans' preference you must submit a DD214,"Certificate of Release or Discharge from Active Duty," which shows dates of service and separation under honorable conditions. Active Duty Service Members expected to be released or discharged from active duty service may submit a written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Without this documentation, you will not receive tentative veterans' preference and your application will be evaluated based on the job application materials submitted. Veterans' preference must be verified prior to appointment.
    • If you are claiming 10-point veterans' preference based on service-connected disability, award of the Purple Heart, or derived preference, in addition to the DD214 or certification requirements described in the above bullet, you must also submit an SF15, "Application for 10-point Veterans' Preference," and required documentation that is acceptable proof of your claim for preference. (e.g. An official statement, dated 1991 or later , from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the veteran's service-connected disability and combined disability rating.) For more information on Veterans' Preference click here .
    • Surplus or displaced employees eligible for CTAP/ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application. For more information about CTAP/ICTAP eligibility click here .
    Note: Multiple selections may be made from this announcement. Salaries above are an approximation.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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