Emergency Management Specialist

Washington, D.C
Oct 22, 2020
Oct 27, 2020
Full Time


This position is located within the National Cemetery Administration, Cemetery Operations, in Washington, DC.

The position primarily supports NCA Cemetery Operations and the VA Integrated Operations Center ensuring response operations meet the requirements of the Federal Response Framework and provides for positive action in the event of crisis situations, continuity of operations and emergency deployment of VA resources.
Learn more about this agency


The position serves as an NCA Watch Officer, participating as part of a collaborative team, working overlapping shifts that provide 7-days-a-week coverage of the day-to-day administrative and logistical operations of 151 VA National Cemeteries nation-wide.
  • The incumbent must be proficient in Microsoft Office programs, specifically MS Word and MS Excel to a level of creating and maintaining complex spreadsheets involving numerous formulas, formatting structures and conditional formatting designs.
  • Utilizes and oversees communications equipment and regular testing of equipment; coordinates daily activities regarding NCA within the VAIOC; and ensures all reports and documents are properly distributed, securely stored and maintained.
  • Gathers, fuses, and analyzes data and information obtained from numerous sources in order to assess and communicate relevant information to NCA leaders about actual or potential impact to NCA and VA operational readiness; assesses impact to NCA operations; facilitates and develops recommendations for senior leaders.
  • Assists in coordinating, developing, maintaining, and monitoring NCA actions in support of: NCA COOP, NCA Crisis Response Team, NCA Emergency Relocation Group activations, and inter/intra agency exercises. Identifies potential problems or deficiencies, and makes recommendations for resolution or improvement.
  • Coordinates with other VA and NCA staff to determine the overall operational readiness of the Administration and prepares feedback to the Executive Director for Cemetery Operations.
  • Ensures intelligence, incident reports, and communiques are logged and forwarded to the appropriate parties in accordance with established standard operating procedures.
  • Maintains, manages, and takes appropriate actions on all incoming and outgoing communication with: NCA personnel, NCA leaders, NCA staff offices, and Federal, regional, state, county, city, municipality, tribal authorities, and local emergency management agencies in support of the national cemeteries, soldier lots, plots, and monuments.
  • Assists in developing and publishing NCA Standard Operating Procedures (SOPs), plans, detailed instructions, meeting documentation, after-action reports, lessons learned critiques, and operational summaries and briefings and other related documents, reports, and written products.
  • Analyzes information, prepares reports, presents findings, and provides recommendations.
  • Assists in communicating assignments, projects, problems, actionable events, milestones, deadlines and time frames for completion to NCA leaders and facility managers.
  • Assists in the development, coordination, publication, review, recertification and maintenance of policy directives, procedural handbooks, and notices.
  • Ensures accuracy of rosters and alert directories.
  • Coordinates, and prepares situation awareness and other reports such as Serious Incident Reports and develops briefing materials related to the operation.
  • Operates a variety communications system to ensure uninterrupted communications.
  • Actively listens to and monitors other local and nationwide warning systems for significant events that will or potentially impact NCA and VA assets.
  • Serves as a conduit to distribute information to the appropriate office for their awareness, information, and action.
Work schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.
Compressed/Flexible Schedule: May be available
Telework: May be available
Virtual: This is not a virtual position.

Position Description Title/PD#: Emergency Management Specialist/111162
The full performance level of this position is GS-12. At the GS-09 level, you will perform similar duties but under closer supervision.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Relocation Expenses: Not Authorized
Financial Disclosure Report: Not Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • Subject to a background/security investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • You may be required to serve a probationary period.
  • You must be a U.S. citizen to apply for this job.


To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 10/26/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
  • Must be proficient in Microsoft Office programs, specifically MS Word and MS Excel to a level of creating and maintaining complex spreadsheets involving numerous formulas, formatting structures and conditional formatting designs.
You may qualify based on your education and/or experience, as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: specialized administrative/office work experience that includes work such as applying complex fact-finding, analytical and problem-solving methods and techniques to identify problems and draw conclusions. This experience should also include knowledge of computers and computer programs; specifically, Microsoft Office Suite applications. Designs, develops, and generates recurring and/or ad hoc products and reports using a variety of desktop software packages and databases.
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related which demonstrates the knowledge, skills, and abilities necessary to do the work of this position.
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 18 semester hours of graduate-level education earned.
You will be rated on the following Competencies for this position:
  • Analysis and Problem Solving
  • Communication
  • Emergency Management
  • Planning and Evaluating
  • Reading

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary and requires sitting, walking, standing, bending, and carrying light items such as books, papers, files and laptop computers. Primary duty location is in the Veterans Affairs Integrated Operations Center (VAIOC). Deployment to alternate work sites may be directed in support of emergencies, disasters, activation of the ERG, activation of the COOP or as directed to support drills or exercises. The work area is adequately lighted, heated and in ventilated areas.

Selected applicants will be required to complete an online onboarding process.


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html . All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • OF-306
  • Other (1)
  • PCS Orders
  • Performance Appraisal
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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