Legal Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 21, 2020
Closes
Oct 24, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

The Legal Assistant position is in the Office of the Chief Administrative Law Judge physically located in the Review Commission's National Office in Washington, DC., but reporting directly to the First Administrative Law Judge of the Atlanta Regional Office.

This may involve occasional travel to Atlanta from DC. The Legal Assistant supports the administrative law judges and attorney-advisor in the Atlanta Regional Office with responsibility for performing a variety of legal support tasks.
Learn more about this agency

Responsibilities

-Drafts routine orders, types and finalizes decisions and other legal documents that comply with procedural, grammatical, and stylistic requirements.

-Maintains the official paper files for all Atlanta cases in conformity with the Atlanta Regional Office Standard Operating Procedures, including the closure and transfer of all Atlanta cases to the Executive Secretary's office upon completion and assures that appropriate data, electronic submissions, decisions, and orders are timely and accurately entered into the Review Commission's electronic filing system.

-Serves as a liaison for the First Judge with the parties and the public.

-Prepares orders/notices/decisions for the First Judge's signature and serves such orders/notices/decisions on the parties either electronically or by mail.

-Makes all travel arrangements for the First Judge and other Atlanta judges as need and timely prepares travel vouches upon completion.

-Assigns cases to all Atlanta judges and prepares and issues notices of assignment.

-Arranges for court space and court reporting services for the First Judge and composes, types and signs letters confirming court reporting arrangements, and cancels all arrangements for courtroom space and court reporting services as needed.

-Cancels hearings and conferences, issues appropriate orders, and follows up to ensure timely submission of settlement documents once attorneys advise that a case has settled.

-Assists and is the backup for the Atlanta Legal Assistant and for the Atlanta judges as needed.

Travel Required

Not required

Supervisory status
No

Promotion Potential
8

Requirements

Conditions of Employment

  • U. S. Citizenship is required.
  • National Agency Check with Inquiries (NACI) required.
  • Applicants must provide a resume and supporting documents (see required documents). Be sure to read the "How to Apply" and "Required Documents" Sections.
  • May be required to complete background investigation and/or fingerprint check.
  • A one-year probationary period may be required.
  • Per Public Law 104-134 all federal employees are required to have salary payments made by direct deposit to a financial institution of their choosing.
  • This position is covered by the Hatch Act Reform Amendments of 1993 which prohibits requesting, transmitting, accepting, or considering political recommendations for employment or other personnel actions for nonpolitical position.
  • Selective Service Registration is required, if applicable www.sss.gov
  • Applications will not be accepted in postage paid Government envelopes.


Qualifications

You qualify at the GS-8 level if you possess one year of specialized experience equivalent to the GS-7 grade level that has equipped you with the knowledge, skills, and abilities needed to successfully perform the duties of this position. To be creditable, specialized experience must have been equivalent to at least the GS-7 grade level in the federal government, performing duties such as interpreting, applying and explaining complex legal provisions, regulations or procedural requirements to a wide range of individuals with varying abilities of comprehension and knowledge of legal documents or legal and judicial processes; performing docket control responsibilities such as entering, organizing, or controlling appointments and legal deadlines, or tracking legal filing deadlines and statutes of limitations; and using an electronic/automated system for case-tracking, data entry, quality control and reports.

Your resume must have complete information : Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.

Part-time or unpaid experience : Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Education

This job does not have an education qualification requirement.

Additional information

Application of Veterans' Preference: There is no formal rating system for applying veterans' preference to attorney appointments in the excepted service; however, the Review Commission considers veterans' preference eligibility as a positive factor in attorney hiring. Applicants eligible for veterans' preference are encouraged to include that information in their cover letter or resume and attach supporting documentation (e.g., DD form 214 or other substantiating documents) to their submissions.

Males born after 12/31/1959 must be registered or exempt from Selective Service (see www.sss.gov ).

The Immigration Reform and Control Act of 1986 requires employers to hire only individuals who are eligible to work in the U.S. The appointee will be required to complete Form I-9, Employment Eligibility Verification, and provide acceptable proof of employment authorization and identity.

Reasonable Accommodation: The Review Commission provides reasonable accommodation to applicants with disabilities when appropriate. If you need a reasonable accommodation for any part of the application and/or hiring process, please contact the Office of the Executive Director at (202) 606-5100. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Equal Employment Opportunity: The Review Commission is an Equal Opportunity Employer. Applications will be considered without discrimination for any non-merit reason such as: race, color, religion, sex, national origin, age, sexual orientation, disability, and in retaliation for prior involvement in Equal Employment Opportunity protected activity.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

CATEGORY RATING : Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Qualified candidates will be assigned to a quality category.

The quality categories are:
Highly Qualified : Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
Well Qualified : Candidates in this category possess good skills and experience above the minimum requirements for this position.
Qualified : Candidates in this category meet the minimum education and/or experience requirements for this position.

All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities):

  • Database Administration
  • Oral Communication
  • Teamwork
  • Technical Competence
  • Writing


IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

ALL APPLICANTS SHOULD FURNISH THE FOLLOWING, AS SHOWN BELOW. FAILURE TO SUBMIT ALL REQUIRED FORMS OR INFORMATION MAY RESULT IN LOSS OF CONSIDERATION FOR THIS POSITION.

1. A current, complete application, for example a resume or any other application in written format (required);The following information must be contained in your application package:
a. full name, mailing address, day and evening phone numbers, email address;
b. work experience (give the job title, duties, employer's name and address, supervisor's name and phone number, starting and ending dates, hours per week, salary, and indicate if we may contact your current supervisor); and highest Federal civilian grade held (if any).
c. job-related training courses (title and year);
d. job-related skills (e.g., other language skills, computer software/hardware skills);
e. job-related honors, awards, and special accomplishments (e.g., publications, memberships in professional or honor societies, public speaking, etc.);

2. Occupational Assessment Questionnaire (required);

3. Veterans Preference Documentation: If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty (member-4 copy) or other proof of eligibility that shows the dates you were on active duty and your character of service (honorable, general, etc.). If you are claiming Disabled Veterans' preference you must also submit documentation of disability (i.e. VA Disability Verification Letter) and the SF-15, "Application for 10-Point Veterans' Preference." For more information on veterans' preference see http://www.fedshirevets.gov/ .

4. Cover letter - (optional).

The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and attain a rating of at least 85 using established rating criteria. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and attain a rating of at least 85 using established rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ctap

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