Procurement Technician

Hampton, Virginia
Oct 21, 2020
Oct 29, 2020
Full Time


Tour of Duty: 8:00 a.m. - 4:30 p.m.
Position Description Title/PD#: Procurement Technician/ PD#60042-A
Compressed/Flexible Schedules: Eligible
Telework: Eligible
Virtual Position: No

This recruitment is for one position with the VHA Regional Procurement Office East, Network Contracting Office (NCO) 6 located in Hampton, VA.
Learn more about this agency


Procurement Technician: PD#60042-A

Position is responsible for maintenance of the item and vendor files in IFCAP. The incumbent will verify the accuracy of item and vendor fils to improve reporting times and quality of data being reported. The position works with in established policies and procedures to complete a wide variety of administrative tasks (e.g., performing market research, pre-award surveys, past performance reference checks). The incumbent works within established policies and procedures to complete a wide variety of administrative tasks (e.g., constructing new contract files, reconstructing incomplete contract files, reviewing contact files for completeness against established indexes and checklists, etc.). The incumbent maintains the COR log for the facility and sends out notices to individual COR's whose certification is ready to expire. Periodically assists the procurement staff in producing a management information report on the status of the Advanced Procurement Plan. This position coordinates the administration of Privacy, Cyber-Security, CBI and any other required training for applicable contractor employees. The incumbent ensures that all training certificates are placed in the applicable contract file. Once a final payment has been made under a contract, the incumbent coordinates the closeout process, including all associated records and paperwork. The incumbent prepares for signature, distributes and files routing administrative documents at the request of the acquisition staff (e.g., SBA Offering Letters, Award Letters). Folllow up duties required include communication and coordination with contractors to resolve delinquent deliveries. Incumbent communicates and coordinates with contractors on matters and issues related to outstanding invoices, late payments, and other order status. This position performs a full range of administrative functions in support of the NCO within the NCO along with support to its customer base with continuing responsibilities for ensuring that the daily operational functions are carried out as efficiently and effectively as possible.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

You must be a US citizen to apply for this job.
Subject to a background/suitability investigation.
Selective Service Registration is required for males born after 12/31/1959.
Position requires filing a Financial Disclosure report

PHYSICAL REQUIREMENTS: The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical demands.


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/28/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Specialized Experience:GS-7

Applicants must have One year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of a body of standardized procurement regulations, procedures, and operations related to one or more procurement phases or functions. This includes, for example: knowledge of various steps and procedures required to provide a full range of procurement support related to recurring or standardized buys for commonly used supplies or services (e.g., pre-award functions might include maintaining source lists, assembling simple solicitation packages, responding to recurring questions from vendors, and preparing amendments to solicitations). Knowledge of various procurement processing procedures to support purchase transactions that involve the use of different forms and the application of different procedures (e.g., knowing how to process orders involving the use of imprest fund accounts, bank cards, delivery orders, purchase orders, and simple contracts): knowledge of related functional areas, such as supply or finance, to investigate and resolve errors of shipment overage or shortage, delays, incompatible information, or other similar discrepancies using well-established approaches. Knowledge of one or more automated databases associated with specific procurement function sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action, and generate a variety of standard reports; and/or knowledge of frequently used and clearly stated procedures and regulations to respond to recurring questions from vendors, agency or activity personnel. customers, and others.

There is no individual Occupational Requirement for this series.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at .


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: and .

Generally, Education is not applicable to substitute for specialized experience for this series and GS level.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following competencies based on your application for this position:

Competency 1 - The incumbent serves as the Procurement Technician in the Network Contracting Office. The incumbent performs a full range of administrative functions in support of the NCA within the NCA along with support to the customer base with continuing responsibilities for ensuring that the daily operational functions are carried out as efficiently as possible. The incumbent provides technical support and assistance to contracting personnel.

Competency 2 - Periodically provides guidance and assistance to customer with the Acquisition Planning Module.

Competency 3 - Communication with customers to provide guidance and advise of any procurement related issues; to obtain pricing information and quotes; and to place orders and follow up on delinquent deliveries.

Competency 4 - Provides the customer with consistent information according to established policies and procedures.

Competency 5 - The incumbent works within established policies to complete a wide variety of administrative tasks (e.g., constructing new contract files, reconstructing incomplete contract files, reviewing contract files for completeness against established indexes and checklists, etc.).

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

The following documents are required:
  • Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).
  • If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note:. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
  • Copy of unofficial transcripts. Must show name of college to determine accreditation. If qualifying based on degree, or for positions requiring a degree, the transcript must show date the degree was conferred. If selected, you must provide official transcripts. NOTE: Transcripts should state degree conferred, and have a date.
  • Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.