Duties

Summary

The Program Specialist in the Office of Privacy and Civil Liberties (OPCL) supports the duties and responsibilities of the Department's Chief Privacy and Civil Liberties Officer, and performs administrative duties. These duties include correspondence, reports, Department-wide privacy training, facilities, personnel security, equipment and supplies, records, budgeting, OPCL mail, email and privacy related inquiries and complaints, data calls, and human resource activities.
Learn more about this agency

Responsibilities

The duties and responsibilities for a 0301 Program Specialist generally include, but are not limited to, the following:

• Serves as a Program Specialist for the Office of Privacy and Civil Liberties (OPCL), which includes handling day-to-day administrative matters,
• Disseminates comprehensive, accurate, and timely information via the internet, internal communications, or other media.
• Drafts correspondence, presentations, reports, memoranda and working documents for different audiences (such as complainants, senior leadership, Congress, or other Federal agencies).
• Performs as OPCL Security Program manager.
• Manages the Continuity of Operations Planning Program.
• Serves as OPCL Facilities manager.
• Performs records management duties.
• Assists with expense management and procurement duties.
• Handles OPCL mail, email and privacy-related inquiries and complaints, and data calls.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary or trial period.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
• You must be able to obtain and maintain a Top Secret clearance.

Qualifications

To qualify for the position of Program Specialist, (GS-0301-12), you must possess the required specialized experience specific to the series and grade you are applying to.

For GS-12: You must possess one year of specialized experience (equivalent to at least the GS-11 level or pay band in the Federal service) that included the following: 1) Performing records management duties; 2) Performing security program management duties; and 3) Preparing and reviewing written material for correspondence, presentations, reports, and memoranda.

You MUST meet all qualification requirements by the closing date of this announcement, 10/26/2020.
Your resume must support your responses to the questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

Education

There is no substitution of Education for the Specialized Experience Requirements.

Additional information

General Employment Information:

• DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf
• Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov .
• Reasonable Accommodation Statement: Our policy can be found at: https://www.justice.gov/jmd/eeos/manual-and-procedures-providing-reasonable-accommodation
• Schedule A for Persons with Disabilities : Learn more at USAJOBS - Individuals with Disabilities .
Preference Eligible Veterans and Military Spouses : Please see USAJOBS Veterans Preference for more details.
• Career Transition Assistance Programs (CTAP & ICTAP) : For more information visit: USAJOBS Career Transition Programs

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the job opportunity announcement closes, a review of your resume and supporting documentation will be conducted. The information you provide will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. Some announcements may use additional USA Hire assessment batteries and you will be notified if you're required to take an additional assessment.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

• Records Management
• Security
• Administration and Management
• Information Management

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Position sensitivity and risk
Special-Sensitive (SS)/High Risk

Trust determination process
Suitability/Fitness

Required Documents

Documentation requirements may vary from applicant to applicant based on your eligibility claims.
For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

ALL APPLICANTS : You must submit a detailed resume containing the following pieces of information for each job listed:

• official position title, series, and grade,
• employer name and contact information,
• start and end dates ( including month and year ),
• a detailed list of duties & accomplishments,
• your highest salary (or grade/step) achieved, and
• the number of hours worked per week (or indicate full-time).

If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder , as this will ensure you're including everything that is required.

If you are claiming a Veterans Preference eligibility:

• When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
• If you are a V eteran with a service-connected disability rating of 30% or more , you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
• If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
• For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets .

If you are a person with a severe disability, claiming eligibility under Schedule A :

• You must submit "proof of a disability" documentation from your doctor or a licensed vocational rehabilitation professional. You can see sample letters here .
• For more information about Schedule A and verification requirements, please see OPM's Schedule A site .

If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP :

• You must submit your separation notice or agency RIF letter from your agency.
• If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
• See USAJOBS' Career Transition Programs for more information.

More Info:
USAJOBS - What documents might I need to provide?
Application Manager Help - Documents