Duties

Summary

This position is located in the Architect of the Capitol (AOC), Superintendent Senate Office Buildings. The AOC has an exciting opportunity for a Restaurants/Events Program Manager of contract food services and catering services to support the United States (US) Senate. The position is considered ‘emergency essential' and may be required to report to work on days when the Federal government and AOC are closed due to weather and other emergency situations.

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Responsibilities

This position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Superintendent Senate Office Buildings. The individual serves as Restaurants/Events Program Manager of contract food services and catering services supporting the United States Senate. The individual is responsible for developing, implementing and managing policies and procedures for the AOC support of Senate Restaurants' acquisition and delivery techniques. The individual is responsible for supervising, developing and guiding the efforts of the AOC staff and Contractors as a Contracting Officer's Technical Representative (COTR) for specified activities, including preparing Statements of Work, pre-solicitation, vendor evaluations, vendor selection and contract compliance. The position is considered ‘emergency essential' and may be required to report to work on days when the Federal government and AOC are closed due to weather and other emergency situations.

MAJOR DUTIES:

Supervisory and Managerial Responsibilities

Performs administrative and technical supervisory functions for subordinates, including the Food Services Contract Coordinator, the Restaurant/Events Contract Coordinator and the Writer-Editor. Assigns duties and evaluates performance. Manages the organizational unit's budget and workload. Develops performance requirements for subordinates and ensures a mutual understanding of the performance standards. Supervises the performance of contractors to ensure the highest quality of service to the Senate. Resolves complaints and grievances as delegated by higher level supervisors.

Oversees and reviews invoices submitted by contractors for food service support rendered under AOC food service contracts supporting the US Senate. Performs detailed analysis and evaluation of contractor charges and estimates for services in accordance with food service contract provisions, including cost differentials for government subsidies and administrative fees. Establishes procedures to approve contracted changes to prevent adverse impact from monetary loss. Certifies contractor invoices for payment upon compliance with all contract specifications.

Management of Senate Food Services

Serves as program manager for administering the ongoing operation of restaurants/events functions, operations, activities and procedures in support of requests from the US Senate. Develops guidance, procedures and acquisition instructions for the Senate Restaurants/Events activities. Reviews proposed contractual actions for conformance with Senate requirements, policies and regulations.

Performs daily oversight of US Senate food service contracts, such as restaurant operations, catering, vending and events. Serves as a primary or alternate agency Contract Manager and/or COTR for the performance of outsourced food service operations. Responsibilities include managing contract implementation, operation and performance.

Performs contract compliance, such as monitoring contractor performance and negotiation of contract modifications to ensure satisfactory completion of contract activities and technical review/acceptance of complex contractor invoices.

Independently reviews performance through site visits, contractor reports, correspondence and telephone conversations for completion of applicable contract clauses; e.g., small business, patent rights, labor laws and progress reports. Recommends or considers issuing cure or show-cause notices upon finding that the contractor is not in compliance.

Conducts in-depth analyses studies of contractors' management systems and facilities to assess their ability to perform and for compliance with health standards.

Food Service Delivery Program Development

Provides AOC oversight and directs food service and catering operations supporting the US Senate through the management of outsourced providers and provides overall government oversight for all Senate food service events.

Manages funds for administrative costs associated with food service contracts. Determines the allocation and utilization of resources required to accomplish program objectives meet the parameters established by legislation and Agency policy. Analyzes the contractor plans for restaurants operations, events, vending, catering and scheduling. Creates policies in assigned program areas and formulates appropriate strategies for program, operational and system needs.

Analyzes potential contract weaknesses and establishes criteria for food service operations involving complicated circumstances. Continually reviews and evaluates the contractor food service operations and recommends changes to processes to increase effectiveness and efficiency. Ensures that a contractor's expertise in methods of food storage, stock control, handling, preparation and food service meet established rules and regulations.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

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Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position You must meet all eligibility and qualifications requirements by the closing date of the job announcement Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions It is available for your review on the OPM web site at OPM qualification standards

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the next lower GS-13 grade level in the Federal service

Specialized experience is defined as having the following: (1) Experience managing funds for administrative costs associated with food service contracts; (2) Experience as a Contracting Officer's Technical Representative (COTR) to manage and validate contractor invoice cost differentials; and use of contracting laws, rules and regulations; (3) Experience following food handling and sanitation laws, regulations, policies, industry standards and regulations governing food service preparation and delivery; and (4) Experience with program management principles in a food service and events operations capacity.

Education

There is no educational requirement for the Food Services series (1667); however applicants for positions at grades GS-14 and above in the Architect of the Capitol must possess a Bachelor's degree or higher from an accredited college or university.

***A copy of your transcript(s) and/or diploma will be required upon selection.***

IMPORTANT NOTE: Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information. Please visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information and/or disability.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.
All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

1. Supervision/Leadership

2. Food Service

3. Contract Administration

4. Interpersonal Skills

5. Communication

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.
Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.

We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.

If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).

If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.