Duties

Summary

This position is located in the Office of the General Counsel, Program Support Branch. The supervisor is Cynthia Dekle. This is a Bargaining Unit position and requires no travel. Expenses associated with interview and/or relocation will NOT be paid. This position is not subject to Confidential Financial Disclosure reporting requirements.

Learn more about this agency

Responsibilities

You will serve as a Program Assistant to the Office of General Counsel (OGC). Your daily tasks include providing administrative support, serving as OGC's property custodian and time and labor coordinator and providing space management and controlled correspondence support in addition to IT and customer service and administrative services to all OGC divisions and the front office. The selectee will be required to learn the ArkCase system (an electronic case management system used internally to track and generate reports on certain matters in litigation) and serve as the ArkCase system administrator.

Other duties include:

• Assists the Chief, Program Support Branch (PSB) by maintaining a system for control of assignments made within PSB to assure timely completion of work.
• Provides specific guidance to staff relative to nature of assignments and follows up on progress of various work projects.
• Tracks and coordinates PSB projects and provides status updates to branch chief and Deputy General Counsel for Hearings and Administration.
• Serves as Property Custodian for OGC and exercises management control over the OGC property assigned to their custodial area by establishing procedures for maintaining records of the location and assignment of property, doing periodic inventories, conducting searches for lost or stolen property, properly reporting damaged property, and ensuring that proper procedures are followed for the transfer of property between and within custodial areas. Attends periodic training to keep current on procedures governing the agency's property management program.
• Serves as Time and Labor Coordinator for OGC. Submits requests to create and update task profiles for all OGC staff, as needed. Submits updates to workgroup profiles to reflect changes in work schedules as needed. Monitors individual profiles to ensure staff are assigned to the correct division/branch. Ensures that prior period adjustments are made when staff charges time to incorrect activity code. Provides assistance and guidance to timekeepers.
• Serves as the system administrator of the ArkCase system. The selectee will be required to adhere to a high standard of confidentiality due to the commercial, financial, and personal nature of the data contained in the system.

Travel Required

Not required

Supervisory status
No

Promotion Potential
09

Requirements

Conditions of Employment

• This is a Drug Testing position.
• U.S. Citizenship Required
• Background investigation leading to a clearance is required for new hires.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Qualifications

The ideal candidate will demonstrate the following abilities:

1. Knowledge of and experience in applying principles and practices in the fields of correspondence and case management and legal support administration.

Describe how your academic, job-related, and other experiences demonstrate your knowledge of applying principles and practices in the fields of correspondence and case management and legal support administration.

2. Ability in training and applying information technology tools for use and application in support of maintaining administrative data and electronic legal filings.

Describe how your academic, job-related, and other experiences demonstrate your ability in training and applying information technology tools for use and application in support of maintaining administrative data and electronic legal filings.

3. Demonstrated ability to independently learn, plan, and provide training on computerized office systems and on how to effectively utilize electronic generated data.

Describe how your academic, job-related, and other experiences demonstrate your ability to independently learn, plan, and provide training on computerized office systems and on how to effectively utilize electronic generated data.

4. Demonstrated ability in presenting information, ideas, and advice in a clear, concise and logical manner, both orally and in writing.

Describe how your academic, job-related, and other experiences demonstrate your ability in presenting information, ideas, and advice in a clear, concise and logical manner, both orally and in writing.

5. Demonstrated ability to work collaboratively and collegially as part of a team of professionals that includes attorneys, paralegals, and administrative staff, effectively sharing responsibility and adjusting work priorities appropriately to complete multiple tasks with overlapping deadlines.

Describe how your academic, job-related, and other experiences demonstrates your ability to work collaboratively and collegially as part of a team of professionals that includes attorneys, paralegals, and administrative staff, effectively sharing responsibility and adjusting work priorities appropriately to complete multiple tasks with overlapping deadlines.

In order to qualify for this position, you must have at least one year of specialized experience at the GG-8 (lower) grade level in the Federal service or equivalent experience in the private or public sector.

SPECIALIZED EXPERIENCE is defined as knowledge of the principles, theories, and practices in the field of administration, office management, and project management skills sufficient to support the day-to-day administrative operations of the office, and satisfactory working relationships within your organization or similar level to accomplish tasks.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume or in the space provided for your supplemental response.

Education

None

Additional information

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov/

Selectee's will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.

The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via Disability.Resource@nrc.gov.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We strongly encourage you to read the entire announcement before you submit your application for this position.

Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.

The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder tool. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.

Resumes uploaded to your USAJOBS jobseeker account that have not been built using the USAJOBS Resume Builder tool WILL NOT be accepted and you WILL NOT be allowed to further advance through the NRC application process.

To ensure you are using the correct resume type when applying to our vacancies, please make sure that the resume you are using during the application process is listed with a format type of "USAJOBS Resume" and a source type of "Built with USAJOBS Resume Builder. Verifying this information on your USAJOBS resume before applying will ensure the successful submission of your application to the NRC job vacancy.

Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.

You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position.

To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.

To preview questions please click here .

Background checks and security clearance

Security clearance
L Access Authorization

Drug test required
Yes

Required Documents

As an NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available. You may do so electronically by emailing me a copy to:

Lisa.Feizollahi@nrc.gov - HR Specialist

All supplemental documents can now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have two choices for submitting your supplemental documents:

1. Use the "USAJOBs" feature to download documents from your USAJOBs portfolio; or
2. use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded:
.gif, .jpeg, .png, .rtf, .pdf, and .doc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.