Executive Assistant

Washington Navy Yard, D.C
Oct 20, 2020
Oct 26, 2020
Full Time


This position is covered by the National Nuclear Security Administration (NNSA) Demonstration Project. The NQ-03 pay band is equivalent to the GS-13-14 grade levels.

For more information on the NNSA Demonstration Project and Pay Band/Salary Tables, contact the HR Consultant listed on this vacancy announcement.

Learn more about this agency


As an Executive Assistant, you will:
  • Provide program management and administrative support which meets Naval Nuclear Propulsion Program (NNPP) objectives and ensures for efficient and proper utilization of all Naval Reactors administrative resources.
  • Develop approaches, strategies, and philosophies for the execution of front office Command level administration.
  • Be the first individual contacted or notified of issues both technical and administrative affecting the office or issues related to all day-to-day operations of the office.
  • Set priorities for scheduling and other matters concerning the organization.
  • Provide technical and managerial direction, advice and support on administrative processes to include management of resources, organizational structure development, performance management, military programs and Flag correspondence and inquiries, as well as backfilling executive and senior leader positions.
  • Oversee and ensure the appropriate implementation of administrative and operational programs for the organization's front office.
  • Execute special assignments on matters which do not fall under the direct cognizance of a given administrative or technical official or project officer on matters which may affect one or more technical, administrative or project office.
  • Prepare and guide all sections of the NNPP and its field offices on administrative matters affecting the office.

Travel Required

Occasional travel - Travel averages 3-4 times per year.

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must be registered with the Selective Service, if applicable.


Drug Testing
The position is covered under the DOE Drug-Free Workplace Order 3792.3. The tentative selectee must test negative prior to final selection for this position and will be subject to random testing thereafter.

Security Clearance
This position requires you to obtain and maintain a DOE 'Q' level security clearance/access authorization.

Financial Disclosure
Subject to Financial Disclosure OGE Form 450.



A qualified candidate's online application and resume must demonstrate at least one year of specialized experience at the GS-12 level (or equivalent) in the Federal service. Specialized experience for this position is defined as:
  • Experience as an executive assistant or administrative professional to a senior level manager. Experience should include advising on complex and urgent issues, conducting complex studies and analysis, preparing and issuing guidance, and drafting speeches and documents.

For more details on qualifications, please see the OPM Qualification Standard .

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). You are NOT required to provide a separate narrative written response. Rather, you must describe in your resume how your past work experience demonstrates that you possess the KSAs identified below.
  • Comprehensive knowledge of nuclear propulsion program business operations, security posture, command policies, program goals and objectives, organizational processes, and relationships.
  • Knowledge of the nuclear propulsion program command structure, missions, programs, and organizational relationships, and a thorough knowledge of quantitative and qualitative methods and techniques.
  • Skill in communicating command positions and resolving critical issues and problems in a highly technical office.
  • Knowledge of a wide variety of techniques for fact finding and analysis, and expert skill in planning, organizing, directing, and conducting complex studies.
  • Interpersonal and management skills sufficient to establish working relationships with various command, executive, and congressional level organizations outside the program.
  • Ability to communicate tasks, assess compliance, exchange information, resolve problems, plan and develop new policy and procedural proposals, and ensure program execution.
  • Ability to communicate orally and in writing sufficient to draft documents and speeches for a high ranking senior official.

  • "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time-in-Grade: Current Federal employees must meet time-in-grade requirements for consideration.

    CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section, and score at least 85 on the assessment.

    You must meet all qualifications and eligibility requirements within 30 days of the closing date of this announcement.


    There are no education requirements for this position.

    Additional information

    The US Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
    •Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
    •Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links below or visit the FedsHireVets website.
    •If you are currently a military member on Active Duty, please refer to the Veterans Opportunity to Work (VOW) to Hire Heroes Act of 2011 to see what documentation should be submitted to be considered for appointment under a special Veterans hiring authority.
    •More than one selection may be made from this vacancy announcement.
    •Some positions may require completion of a probationary period.
    •If you believe you are eligible for the Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM CTAP/ICTAP website for more information. In order to be considered under the CTAP or ICTAP programs, your application score must achieve a numerical score of 85 points (not including veterans preference points) on the job specific questions portion of the online questionnaire. You must also submit a copy of the agency notice of separation or intended separation, a copy of your most recent Performance Rating and a copy of your most recent SF-50.
    •Male applicants born after 12/31/1959, who are required to register with the Selective Service under section 3 of the Military Selective Service Act , must be registered (or must have registered at the time they were required to do so) in order to be eligible for appointment.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

    We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

    If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

    If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Q Access Authorization

    Drug test required

    Required Documents

    Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

    All applicants: You must submit a Resume supporting your specialized experience and responses to the online questionnaire.
    •Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
    •Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
    •Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    •For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
    •It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

    Current/former Federal employees: Most recent SF-50 (to verify eligibility your SF-50 must list title, series, grade, tenure, SCD and position type occupied).

    Displaced Federal employees: You will need to submit documentation verifying your involuntary separation and ICTAP/CTAP status. Please see the OPM Guide to Career Transition for more information.

    All Veterans: You will need to submit VRA/VEOA eligibility documentation (DD-214 that includes character of service), or a Statement of Service letter that includes Character of Service, if currently Active Duty. A statement of service must meet the requirements outlined in the VOW to Hire Heroes Act of 2011

    Disabled Veterans: In addition to your DD214 that includes Character of Service, please submit a SF-15 and the VA Disability letter that includes the percentage of disability.

    Appointment of Certain Military Spouses:
    Copy of military member's PCS orders and/or Death Certificate and Marriage License.

    Persons with Disabilities: Proof of disability (if you are applying for a non-competitive appointment under Schedule A authority).

    The preferred method for submitting your documents is to upload the document(s) from your computer, or from USAJobs. Alternatively, you may fax your documentation by generating a fax cover sheet within the online application.

    After you submit your on-line resume, the automated system will prompt you to upload your supporting documents.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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