Budget Officer

Location
Washington D.C
Posted
Oct 19, 2020
Closes
Oct 26, 2020
Ref
200598
Function
Other
Hours
Full Time
Minimum Qualifications

Education
  • Bachelor's Degree in Business Administration, Finance, Accounting, Economics, Transportation, or a related field

o In lieu of Bachelor's Degree, a high school diploma or GED and four (4) years of diversified experience in financial management, budget, financial analysis or public administration working with operating and capital budgets

Experience
  • A minimum of eight (8) years of diversified experience in financial management, budget, financial analysis or public administration working with operating and capital budgets

Certification/Licensur
  • N/A

Preferred
  • Education
    • Master's degree in Business Administration Finance, Accounting, Economics, Transportation or related field
  • Experience
    • Experience working with grant budgets

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Budget Officer assures the accountability and effectiveness of the budget for the Office of Internal Business Operations (IBOP). The incumbent supports and influences the development and management of annual budgets and multi-year plans for operating, capital, and grant programs. Additionally, the Budget Officer prepares both the annual operating and capital budgets for both departments.

Essential Functions
  • Liaises with executives and senior management on budget guidance, development, and corrections; frames recommendations and options for management consideration. Assesses impacts and results of budget proposals in providing budget and expense expertise including development of forecasts to support decision-making, analysis of PeopleSoft - Enterprise Performance Management (EPM) module provided by the Office of Management & Budget Services (OMBS) for yearly budget development, and correction of EPM data and inclusion of inadvertently omitted data for complete and accurate budget development.
  • Develops and inputs justifications for budget amounts and contract template data, ensures consistency between the contract spending templates and EPM inputs, and manages the budget calls to completion often on a very tight timeframe. Develops and analyzes annual and long-term Capital Improvement Projects (CIP)'s funding estimates for inclusion in the annual and long-term CIP budgets.
  • Defends budget inputs with OMBS, analyzes OMBS' proposed reductions if any, and provides management with alternatives and recommended responses to OMBS' proposals. Analyzes changes between approved and submitted budgets and reconciles differences with OMBS, to ensure that departments' operating, and capital budgets are accurate and in accordance with budget guidance and approval such as Board-approved budgets, approved re-programming of budgets, generally accepted accounting principles, and Excel. Ensures that justifications for budgets and the contract templates sufficiently address OMBS' requirements and questions, and that departmental management is aware of changes made between the submitted budgets and approved budgets.
  • Monitors budgets throughout the year, including ensuring correct submissions, adherence to OMBS requirements, and preparation of monthly analysis for senior executives. Serves as liaison for assigned departments on budget related matters such as requisitions, invoices, contract and/or procurements. Prepares analysis work as requested (personnel reports, and overtime reviews) based on systems access allowed. Coordinates with OMBS, ensuring departments follow budget and financial directions.
  • Performs ongoing reviews, analyses, and evaluations of operating, capital, and grants budgets and expenses to effectively manage the programs' funding and to ensure departmental compliance with Board-approved budgets and re-programming's. Identifies errors in Accounting (ACCT)'s invoice and expense processing for operating, capital, and grant matters. Manages the correction of miscoded and inaccurately charged transactions for assigned departments with ACCT; and independently verifies that corrective actions were implemented to ensure that departmental operating, capital, and grant results are accurate and to ensure the integrity of Metro's financial records. Prepares Capital Certification Forms for capital projects, as required by the Chief Financial Officer (CFO). Prepares and delivers written and verbal reports (expense results, variances from budget, capital program spending, and grant spending) on the monthly and annual financial results of the departments.
  • Verifies expenses in the general ledger to ensure accuracy. Conducts various purchase order and expense analyses on behalf of customers and assists them in resolving budget, expense, invoice, receipt, and payment issues. Utilizes OnBase for tracking invoices and payments to assist Office Directors and Project Managers in managing payments and available funds. Drafts the budget impact language on position control number conversions.
  • Conducts various ad-hoc analyses, in a timely manner and as requested by customers. Analyzes requests for requisition input including spending rationale, availability of funding and consistency with the project scope. Determines whether a requisition is needed and whether it is operating, capital, or grant funded. Accurately inputs operating, capital, and grant funded requisitions into PeopleSoft Financials (PSFIN). Assists in resolving discrepancies with assigned departments and OMBS.
  • Set-ups project teams in PSFIN, analyzes capital budgets loaded into PSFIN, and works with OMBS on correcting incomplete budgets. Inputs capital re-programming's (movement of budgets among activities within a project) into PSFIN. Works with Project Managers on re-allocating capital and grant budgets to match updated estimates of spending by category. Liaises with OMBS on inputting the updates into PSFIN and verify updates in the system.
  • Develops reports showing which employees earned overtime, special pays, and amounts as requested by departmental management based on systems access allowed. Provides Project Managers and other managers with reports showing which employees charged the department's capital projects, salary and/or wage amounts, and fringe benefit amounts and which vendors were paid from their projects.
  • Coordinates the Information Technology (IT) Asset needs of assigned departments. Prepares and leads departmental personnel in accrual analysis, accuracy, and submission to ensure the Authority's financial records accurately reflect expenses.
  • Develops nVision reports to provide management with statistical summaries of operating budgets, expenses, and variances by office.
  • Prepares reports on authorized headcount and/or staffing levels as requested by executive and senior management. Reconciles headcount differences with OMBS on behalf of customers. Completes requests from OMBS, with short turn-around times, for budget information for the EMT, General Manager, and Board. Responds to numerous requests for financial analysis and assistance. Identifies amount of operating budget (personnel and non-personnel) to be re-programmed into or out of customer departments due to position transfers. Validates new budget amounts in the system.
  • Liaises with Office of Procurement & Materials (PRMT) on requirements for procurement requests and makes inputs into Contract Lifecycle Management (CLM). Tracks and follows-up on procurement requests (new contracts, contract extensions, and contract modifications) to meet contractual and other deadlines, and to meet departmental needs for accurate operating, capital, and grants work.
  • Provides support with preparation of departmental business plans and budget book summaries in drafting portions of IBOP's business plan and coordinating budget book write-ups.
  • Supports IBOP by serving as coordinator of Board meeting pre-brief material review. Liaises with presenting offices on pre-briefs for Board Committee meetings. Ensures Presenters are reminded of pre-brief schedule by gathering presentations and following-up on those not received, testing the Mondopad before pre-briefs, and running the Mondopad during pre-briefs.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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