Procurement Analyst

6 days left

Employer
USAJobs
Location
Sterling, Virginia
Posted
Oct 18, 2020
Closes
Oct 26, 2020
Hours
Full Time
Duties

Summary

The Bureau of Safety & Environmental Enforcement (BSEE) works to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement. For information about our bureau go to: http://www.bsee.gov/
Learn more about this agency

Responsibilities

This position is located in the Acquisition Systems and Human Capital Branch (ASHCB), Acquisition Management Division (AMD), Bureau of Safety and Environmental Enforcement (BSEE). The ASHCB provides a wide range of acquisition services for BSEE and the Bureau of Ocean Energy Management (BOEM). These services include management of Acquisition Workforce Certification Programs, the Small Business Program, and the Purchase Card Program, as well as systems support for various acquisition, financial and training systems. The ASHCB also performs administrative functions including contract closeout assistance, budget, property management, human capital, supply inventory, travel and timekeeping.

This position is for a Lead Agency/Organization Program Coordinator (A/OPC) to provide oversight of the Department of the Interior (DOI) Purchase Card Program for BSEE and BOEM. The incumbent serves as the primary representative for BSEE/BOEM with the Department and is responsible for managing the Purchase Card Program - ensuring all Departmental and Bureau policies and procedures are implemented and the integrity of the program is maintained.

At the full performance level (GS-13) the major duties of this position include, but are not limited to the following:
1. Serves as the Lead A/OPC for the Purchase Card Program for BSEE/BOEM, responsible for implementing processes and procedures in accordance with Bureau and Departmental policies and guidance utilizing Citibank's CitiManager and Visa's Intellilink's management tools.
2. Develops and participates in or leads the implementation of new initiatives designed to improve the overall efficiency and effectiveness of the management of the Purchase Card Program.
3. Works collaboratively with DOI and Bureau A/OPCs to establish or modify policies and procedures to ensure transparency and accountability in the successful implementation of the Purchase Card Program.
4. Represents the Bureau on Departmental partnership meetings and other Department-wide collaborative efforts.
5. Serves as the Bureau focal point for the prevention of fraud, waste and abuse associated with the Purchase Card Program; supports Inspector General investigations; and researches violations and takes appropriate actions.
6. Manages changes to internal controls and prepares applicable guidance.
7. Analyzes the Bureau Purchase Card Program to determine efficiency and effectiveness by identifying best practices as well as weaknesses needing systematic improvement.
8. Develops and analyzes internal management reports and conducts statistical analyses. Assembles data, interprets results, and prepares final reports to be presented to various levels of management for evaluating the effectiveness of program operations in meeting established goals and objectives.
9. Prepares various reports and deliverables required by the Department in order to meet Federal, Departmental, OMB, or Bureau requirements.
10. Provides technical advice and assistance to internal and external customers on issues related to the Purchase Card Program.
11. Develops and presents training and briefings on program-related topics to cardholders and approving officials.
12. Performs other special projects inside and outside the scope of the purchase card program in support of the Branch as directed by the Branch or Division Chief.

BSEE determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

This vacancy may be used to fill additional positions as vacancies become available.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • You will be subject to a background/suitability investigation/determination
  • You will be required to have federal payments made by Direct Deposit.
  • You must submit ALL required documents and a completed questionnaire.
  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.
  • You will be required to complete an Employment and Financial Interest OGE 450 form


Qualifications

Minimum Qualification Requirements:
To qualify for this position, you must meet the (1) Mandatory Training Requirements, (2) Educational Requirements, AND (3) Specialized Experience Requirements to qualify for this position at the GS-13 level:

A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher-level contracting positions (listed below), including at least 4 years of experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
AND
B. A 4-year course of study leading to a bachelor's degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions : Employees in GS-1102 positions will be considered to have met the standard for positions they occupied on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade.

Mandatory Training for GS-13

The DOI mandatory training requirements for the GS-13 grade level are based on the Federal Acquisition Certification in Contracting (FAC-C) Program training curriculum. You are required to have completed all training courses (or their equivalencies) as listed below.

CON 091: Contract Fundamentals or CON 090: FAR Fundamentals or FCN 190: FAR Fundamentals
CON 100: Shaping Smart Business Arrangements or FCN 101: Contracting Basics
CON 121: Contract Planning
CON 124: Contract Execution
CON 127: Contract Management
FAC 023: Basic Contracting for GSA Schedules
FAC 031: Small Business Programs
CLC 056: Analyzing Contract Costs
CLC 057: Performance-Based Payment and Value of Cash Flow
CLC 058: Introduction to Contract Pricing
CON 170: Fundamentals of Cost and Price Analysis
FCL-CM-2500: Category Management 101
CON 200: Business Decisions for Contracting
CON 216: Legal Considerations in Contracting
CLC 051: Managing Government Property in the Possession of Contractors
HBS 428: Negotiating
CON 280: Source Selection and Administration of Service Contracts
CON 290: Contract Administration and Negotiation Techniques in a Supply Environment

You must provide copies of course training certificates as part of the application package to validate completion. A copy of a current or lapsed Level II or III FAC-C or a current or lapsed Level 2 or 3 DAWIA may be used to initially satisfy this requirement in lieu of individual course certificates. However, DOI must verify the validity of the FAC-C or DAWIA before an appointment is made which may require additional documentation from you.

Specialized Experience Requirements for GS-13 :

To qualify at the GS-13 grade level, you must have at least one FULL year specialized experience equivalent to at least the GS-12 grade level. Specialized experience is demonstrated experience that equipped the applicant with particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. For this position, specialized experience includes: (1) utilizing the Federal Acquisition Regulations and appropriations law as it relates to the purchase of goods and services; (2) advising customers on acquisitions and/or the Government Purchase Card policies and processes; (3) developing policies, reports, guidance, and/or training material related to acquisitions and/or the Government Purchase Card Program and (4) experience utilizing, training, and/or trouble-shooting automated acquisition/financial systems.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.

Education

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Additional information

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.
A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

Technical Competence - Knowledge of the Federal Acquisition Regulations, specifically as related to purchases at or below the micro-purchase threshold, and applicable restrictions to determine the appropriateness of purchases. Thorough knowledge of appropriations law as it relates to availability of funds as to time and purpose, and personal versus non-personal to analyze and resolve complex and sensitive Purchase Card problems and issues. Thorough knowledge of the usage of spreadsheets and databases, the operation of automated business, financial, and management information systems, and the ability to implement program-specific applications such as the Bank's User System.
Administration and Management - Comprehensive administrative knowledge of the GSA SmartPay 3 program and substantial understanding of procurement regulations, policies and procedures. Knowledge of the requirements and procedures established for the DOI/Bureau Purchase Card Program to formulate and propose new or revised Bureau purchase card program policies and procedures.
Analytical - Expert ability to research, analyze and interpret appropriations law and business, financial and ethics matters; to review, analyze, and evaluate financial practices and operational effectiveness of the Purchase Card Program activities; to direct studies, conduct interviews, and perform analysis of complex issues and purchase card related problems; and to review and evaluate the operational effectiveness of the Purchase Card Program within the Bureaus.
Oral Communication - Ability to effectively communicate in teleconferences, meetings, and one-on-one discussions with DOI, A/OPCs, purchase card community, the Bank and bankcard program officials, the Inspector General's Office, and acquisition staff. Capacity to provide clear guidance, solicit and convey information, articulate processes, and to resolve controversial and sensitive problems and conflicts.
Written Communication - Mastery of written communication to formulate memoranda, policy statements, instructions, and criteria documents for Bureau distribution.

To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/10928281

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at
https://help.usajobs.gov/index.php/How_to_create_your_resume

Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) SF-50's showing (1) your highest FPL, and (2) most current SF-50 noting position, grade level, tenure, and duty station. Please note that all SF-50's submitted must show that you are a status candidate or eligible under this announcement. Please refer to the eligibility in the online questionnaire for more information; (4) College transcript for verification of qualifying education. Unofficial transcripts are acceptable; (5) copies of acquisition-related training certificates; (6)copy of FAC-C or DAWIA (if applicable) (6) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority; (7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.
NOTE: Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).
NOTE: Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.
You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https://www.bsee.gov/careers/usajobs-assistance OR http://www.boem.gov/USAJobs-Assistance/ .

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

DUE WEIGHT
Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs