Supply Management Specialist (Senior Distribution Specialist)

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 18, 2020
Closes
Oct 20, 2020
Hours
Full Time
Duties

Summary

WHAT IS THE WAGE AND INVESTMENT DIVISION: The Wage & Investment Division (W&I) serves about 122 million taxpayers who file upwards of 94 million returns each year. W&I provides high-quality taxpayer assistance, and enable taxpayers to transact and communicate electronically to file their returns and make payments.

See Other Information for Locations.

Learn more about this agency

Responsibilities

WHAT DOES A SUPPLY MANAGEMENT SPECIALIST DO? A Supply Management Specialist oversees supply program management, order fulfillment, procurement, mail management, traffic management, and data processing operations in support of distribution activities. In this role, you will plan workflow by slotting products individually or in combination with others, determining the most efficient lines, and identifying order fulfillment capacity. You may also be responsible for quality assurance and management of the distribution center.

As a Supply Management Specialist you will:
  • Participate in monitoring, evaluating and critiquing performance of vendors and contractors including conducting audits, certifying payment of invoices, and provide guidance to IRS Finance Center to assuring compliance with prompt payment requirements.
  • Oversee the implementation of actions involving requirements determination, acquisition and distribution of inventory, managing inventory accountability systems, and assuring that inventory is in place where and when needed.
  • Conduct surveys and studies of operations to determine proper distribution patterns and methods of distributing tax forms to the public.
  • Assist in the development of new systems by providing design specifications, and providing guidance on implementation of new systems, reviewing data processing systems that support inventory and distribution programs, and documenting additions, changes, or deletions.
  • Develop solutions to routine program problems and make recommendations for improvement based on technical analysis and evaluations on operations, programs, automated systems, methods, or procedures.

  • Prepare and provide data for program responsibilities production section of weekly Order Processing Report while also providing technical guidance to lower graded staff members on designated matters to ensure compliance with priorities.
  • Perform analysis and testing on a variety of established techniques and methods to evaluate order fulfillment alternatives, and recommend changes to improve order fulfillment efficiency.
  • Evaluate storage and distribution systems for potential introduction of automated controls and systems of data flow and reports.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.gov

Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • Refer to Other Information
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be a U.S. Citizen or National
  • IRS Employees with Career or Career Conditional Appointments


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Qualifications

You must meet the following requirements by the closing date of this announcement.

In addition to the above, you must meet the requirements described below:

GS-13 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes: Experience applying policy requirements for distribution management and requirements analysis. Experience with problem solving, communications, analysis and consensus building to independently resolve complex issues. Experience with distribution programs, product life cycles, and product attributes; Experience using inventory management practices, requirements analysis, and distribution functions, some examples are: procurement, traffic management; household goods (relocation) management, quality assurance, transportation management, funds control, automated data processing, and inventory management. Experience applying mathematics, basic business statistics, and systems analysis to analyze productivity and quality and identify workplace improvements.

-The experience may have been gained in the public sector, private sector or Volunteer Service . One year of experience refers to full-time work; part-time work is considered on a prorated basis.
-To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

In addition to the above requirements, you must meet the following, if applicable:
You must have been at the GS-12 level for 52 weeks (time-in-grade requirement).

Education

Additional information

1 (One)Position is located in Wage and Investment Cust Assistant-Relationship & Ed(Care) Business Requirement Systems Integration at one of the following locations:
  • 1111 Constitution Ave NW, Washington, DC (DC0022)
  • 5000 Ellin Rd, Lanham-Seabrook, MD (MD0278)
  • 2525 Revenue, Bloomington, IL (IL2525)
  • 4050 Alpha Rd, Farmers Branch, TX (TX0302)

POSITION DESCRIPTIONS: 95005
A PM/C SharePoint site is available for IRS Employees at: https://organization.ds.irsnet.gov/sites/HCOETS/PMC/SPDLibrary/SitePages/Home.aspx

CONDITIONS OF EMPLOYMENT:
  • We may select from this announcement or any other source to fill one or more vacancies.
  • This is a bargaining unit position.
  • Alternative work schedule, staggered work hours or telework may be available.
  • Tour of Duty: Monday - Friday 8:00 a.m. - 4:30 p.m.
  • Must meet IRS telework eligibility requirements.
  • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating: Your application will be evaluated on the CJEs of the position to be filled per the National Agreement Article 13. Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. IRS employees may obtain most recent awards listing at https://persinfo.web.irs.gov/
Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring polices). We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Treasury employee eligible for the Career Transition Assistance Plan (CTAP) , you must receive a score of 80 or better to be rated as well qualified to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. ( Cover letters are optional). To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips
Career Transition Assistance Plan (CTAP) DOCUMENTATION:
If you are a displaced or surplus Treasury employee, click CTAP for eligibility and a detailed list of required documents. IRS CTAP eligibles can apply for jobs within and outside the commuting area.

IRS Reassignment Preference Program (RPP)
You must meet the requirements in your RPP notice.Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal. Your performance appraisal must have a fully successful or higher overall rating.
PERFORMANCE APPRAISAL/AWARDS: Submit a copy of your most recent completed performance appraisal.

IRS employees:
If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating. Note:If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

IRS employees
are to submit documentation to support any performance related awards received within the past 3 years (i.e., a copy of award SF-50 or documentation that includes company/institution name, date, monetary amount (if any) and reason for award.

EMPLOYMENT DOCUMENTATION:
For IRS employees submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)

EDUCATION DOCUMENTATION:
If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. If the position has specific education requirements and you are currently (or have previously been) in the Federal job series to be filled, there is no need to submit a transcript or equivalent at this time. IRS employees may substitute an SF-50 showing you held the series. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page . If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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