Administrative Program Manager NF4

Quantico, Virginia
Oct 17, 2020
Oct 24, 2020
Full Time


Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
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Serves as an administrative specialist within the Operations (OPS) Section for the Behavioral Programs Branch (MFC), Marine and Family Programs Division (MF), Headquarters Marine Corps (HQMC).

Participates in the development of the OPS administrative program. Follows MF Future Operations (MFQ) financial policy and procedures to ensure all internal MFC programs and processes are compliant. Provides administrative support to the MFC team for staff travel requests, staff training, conference, and annual budget submissions. Regularly monitors programs, and initiates corrective actions to ensure support and timely execution. Continuously reviews workload accomplishments and plans.

Plans, organizes work, and manages internal procedures and resources to ensure maximum productivity and economies. Coordinates specifically assigned tasks and solutions for difficult technical problems and the application of new or uncertain techniques and methods, after obtaining clarification and further guidance from leadership. Reviews, interprets, and explains relevant regulatory and legal requirements covered by guidelines. Anticipates problems, recognizes future needs and assists in the development of policies and procedures to accommodate them. Serves as project coordinator and administrative specialist on complex actions/projects to include: monitoring, planning, coordinating, and conducting special reviews/studies/projects to assure timely completion of interfacing actions.

Coordinates with MFQ in support of MFC contractual functions, ensures the smooth proposal, implementation, and administration of MFC contracts. Serves as Branch Action Officer on PR Builder, WAWF, and other procurement software.

Provides direction for administrative operation issues, and delegates or completes administrative tasks within prescribed, often fast-paced, timelines. May provide administrative oversight and support for the DON Tracker tasking system and the MFC Task Tracker known as AOTS. Communicates with various levels of staff and outside representatives to coordinate specific requirements. Collects, compiles, and organizes information and data to meet administrative requirements. Prepares correspondence, and drafts instructions. Facilitates methods for automating reports and correspondence in compliance with Naval correspondence regulations. Utilizes a computer to transmit correspondence, and uses data to create reports, databases, spreadsheets, graphics, slide shows, and presentations. Develops information for recurring and one-time reports/responses and presentations to all levels of management. Assists in development and presentation of complex, critical issues in formal and informal, oral and written communications to executive level personnel.

Works closely with the Branch Administrative Assistant and may perform support functions such as planning special events; preparing and conducting briefs, presentations, and training sessions; and other duties as assigned.

Provides World Class Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner. Asks questions to determine, verify, and solve problems in a timely and efficient manner. Alerts the higher level supervisor or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Actively supports the principles of the Equal Employment Opportunity (EEO) program and the prevention of sexual harassment.

May travel to complete work assignments or to participate in meetings or training events. May work a fluctuating work schedule to complete work assignments outside of typical work week and work hours. Performs other related duties as assigned.

This is a white-collar position where occasional lifting up to 20 lbs may be required

Travel Required

25% or less - Varies

Supervisory status

Promotion Potential


Conditions of Employment

  • See Duties and Qualifications



Bachelor's degree in administration, business, finance, accounting, or a related field appropriate to the work of position AND three years of experience in the occupation or a related field OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.

Demonstrated expert knowledge and skill in budget development and execution; in government contract development and execution; and in planning, organizing, and directing multiple, high-visibility activities, with demonstrated excellent in customer service. Ability to effectively communicate orally or in writing and to prepare documentation and presentations in accordance with naval correspondence rules of grammar and punctuation. Ability to handle unusual problems during the planning, negotiating, and execution phases of events.

Broad knowledge of administrative practices and principles. Skill to operate a personal computer and associated peripheral equipment and software; to deal effectively with employees at various levels in the organization; and to represent the branch with external customers. Knowledge of a variety of support functions, such as gathering statistical data, monitoring and reporting on support budgets, and assisting in the development of financial plans.

Telework: Eligible for incremental telework as determined by MF policy.

Measures of Effectiveness: To ensure that all employees are working in a way that aligns with our mission and values, in addition to yearly goals, performance against the following critical elements will be reviewed during the Performance Management Process:

• All employees: Work Quality, Customer Service, Interpersonal Skills.

• Managers: In addition to the above, Coaching, Managing & Developing Staff and Leadership & Communication.


Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review:

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.



How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Required Documents


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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