Development Coordinator

Ashburn, Virginia ; Remote Work Available
$40,000 to $52,000
Oct 16, 2020
Nov 20, 2020
Full Time

Job Title

Development Coordinator

Location: All Locations – Remote Work Eligible

Salary Range: $40,000 - $52,000

The National Recreation and Park Association (NRPA) is the leading not-for-profit organization dedicated to building strong, vibrant and resilient communities through the power of parks and recreation. With more than 60,000 members, NRPA advances this mission by investing in and championing the work of park and recreation professionals and advocates — the catalysts for positive change in service of equity, climate-readiness, and overall health and well-being. For more information, visit For digital access to NRPA’s flagship publication, Parks & Recreation, visit

NRPA is currently seeking a Development Coordinator to join our Development team which is a part of our Programs and Partnerships department.

The Development Coordinator supports achievement of the Corporate team’s revenue goals by coordinating and supporting conference, advertising, and sponsorship-related production and communications processes and deliverables. The Coordinator collaborates with the Marketing, Conference, Facilities, and Finance teams to ensure deadlines and schedules are met and deliverables completed. The Coordinator interfaces with corporate partners to ensure superior service and relationship cultivation, solicitation, and stewardship.

Specific Responsibilities Include:


  • Work with internal teams to meet advertising, exhibitor, and sponsorship deadlines and deliverables, deliver superior service to partners, and help meet the revenue and related goals of the Corporate team. 
  • Create, maintain, generate, and distribute metrics reports as requested, including revenue reports and exhibitor memberships and Elite upgrade reports.
  • Respond to incoming leads and inquiries for advertising, exhibit, or sponsorship, providing general information, e/mailing informational packets, and/or referring prospects to the appropriate development officer.
  • Identify and research of prospective partners through online and subscription service research, and cold calling and emailing.
  • Assist with the creation of presentation decks to help pitch prospective sponsors, exhibitors, and advertisers.
  • Enter and/or migrate relevant partner data, information, and communications in appropriate databases (Salesforce, A2Z, iMIS, etc.) and electronic records (shared drive).


  • Coordinate with Marketing to schedule advertising materials for digital and print products.
  • Send creative reminder emails to advertising partners.
  • Collect and file advertisements and insertion orders (IOs).
  • Create and maintain invoicing of advertising clients.
  • Perform data entry and management to assist with meeting deadlines, deliverables, communications, invoicing, and relationship management.
  • Review ads in issue lists and full PDFs for accuracy.
  • Coordinate with advertisers and magazine staff on production of special sections and guides and with partners in the production of NRPA’s print Field Guide.


  • Update exhibit contracts, templates, and billing deadlines in exhibitor software.
  • Manage exhibitor invoicing and payment follow-up, billing and invoice discrepancies.
  • Process conference contracts, preshow promotions, and provide continuous show information and deadlines.
  • Collaborate with staff to prepare and set up online presale.
  • Support the dissemination of printed and electronic conference marketing communications and addition of exhibitor resources to the web page.
  • Coordinate on exhibitor membership enrollment and benefits activation.
  • Provide exhibitor lists and records to general service and registration and housing contractors.


  • Maintain a tracking system to ensure fulfillment of sponsorship obligations and due dates and coordinate deliverables.

Required Materials and Application Process: Applicants without the following required materials may not be considered for this position: 

  • Resume
  • Cover Letter detailing your background and description how your experience and education would make you a successful candidate for this position (limit 2 pages). 

Applicants will first be evaluated on the completeness and qualifications of application materials. Qualified applicants will then be invited for a phone screen and selected applicants will be invited to participate in virtual interviews. Finalists will be required to submit references for a reference and background check.  

Who May Apply: This position is open to all qualified applicants.  

NRPA values diversity, equity and inclusion and we are committed to integrating these core values more deeply into all elements of our daily work. NRPA is an equal opportunity employer

and highly encourages people of all backgrounds to apply, including people of color, ethnic minorities, new Americans (immigrants and refugees), LGBTQ+ individuals, people with disabilities, native people, and veterans.  

Discover the Benefits at NRPA! 

To promote healthy lifestyles, at work and away, we have established programs like Teleworking, FlexTime Schedules, 37.5-hour workweek, Employee Assistance Programs, Educational Assistance Programs, Lunch-and-Learn sessions, and more.  NRPA also offers a competitive Heath benefits package, generous PTO program where employees accrue 26 days of paid time per year, parental leave, and retirement and savings benefits.

Although we are currently working remotely due to public health safety, NRPA headquarters is situated on park land in Ashburn, Virginia. This campus boasts a warm professional environment, with a relaxing and peaceful view of nature at its finest!  

The space offers indoor & outdoor eating areas, as well as indoor & outdoor fitness opportunities, including an air-conditioned fitness room with access to showers, as well as foot trails for the outdoor enthusiast.

NRPA also maintains office space in Washington, D.C. for its D.C.-based staff that is centrally located and convenient to the blue, orange, silver and red subway lines.


Minimum Qualifications:

  • Bachelor’s degree preferred. High school diploma/GED required.
  • 2 – 3 years of experience aligned with advertising, trade show exhibits, publishing, marketing or communications.
  • Computer and technology savvy with specific knowledge of and/or familiarity with InDesign, Adobe Acrobat, Microsoft Suite, SharePoint, Salesforce, iMIS and A2Z.
  • Organized with an acute attention to detail.
  • Ability to prioritize and multitask various projects.
  • Excellent communication skills.
  • Be confident and have a positive outlook.
  • Be willing to jump in an assist on any department project, as needed. 
  • Have a strong work ethic.
  • Willing to travel 1-5 days per year in conjunction with NRPA’s Annual Conference.
  • Have a strong desire to learn and be a part of a dynamic, creative team.

Candidate Work Style

  • Excels in a dynamic, fast-paced work environment.
  • Self-directed and detail-oriented with a collaborative and professional team spirit to contribute to a collegial, team-oriented environment.

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