Civilian Pay Technician

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 16, 2020
Closes
Oct 23, 2020
Hours
Full Time
Duties

Summary

The purpose of the work is to determine pay and maintain payroll records for civilian employees. This is the full performance level to the position.

Learn more about this agency

Responsibilities

As a Civilian Pay Technician, the incumbent receives and examines complex payroll authorization documents (e.g., leave authorization forms, saving bonds arid allotments, employee organization deductions, etc.) makes computations and prepares proper forms for the pay of the full variety of civilian positions (e.g., doctors and nurses under Title 38, etc.). Reviews time and attendance actions and utilizes the Fiscal and HR databases and VISTA ensure employees are paid accurately and on time. Reviews novel and unique payroll situations which affect pay, leave, entitlements, taxes, benefits and other deductions and master pay record information for all employees in the group during the pay cycle. Makes retroactive adjustments ad traces errors involving the correction of pay covering long periods of time (e.g., a year or more). Conducts extensive research to identify and resolve problems. Provides assistance to lower-graded CPT.

Major Duties of the Civilian Pay Technician (CPT) will include, but may not be limited to the following:
  • Audits pay and leave accounts to identify and correct delinquent and/or erroneous personnel actions or time-keeping errors.
  • Reviews source, substantiating and supporting pay authorization documents for propriety, authentication, accuracy and compliance with applicable regulations, policies and precedents.
  • Certifies all disbursement and collection vouchers involving civilian pay funds.
  • Audits automated listings for accuracy of changes made to permanent records and ensure pay files are updated and balance.
  • Conducts extensive record searches, traces, discrepancies that occurred in the past and determines the appropriate corrective actions based on existing guidelines.
  • Computes and corrects any irregularities and/or provides specific guidance for corrective actions when returning action to input source.
  • Maintains suspense's on actions returned and ensures all actions are processed. within the specified time frame.
  • Reviews time and attendance reports for a diversified assigned time and leave units.
  • Covers a wide variety of different types of appointments and employment situations under various pay systems (title 5, Title 38, VCS, Fee Basis, part time, full-time, Intermittent); with different entitlements to pay, leave, deductions, and benefits based on these pay systems. Each system has varied tours of duty (24-hour operations, irregular tours, etc.) and Is covered under different pay entitlements that may vary greatly in premium pay and /or benefits.
  • The incumbent must determine proper application of these guidelines to each pay plan involved as well as for two separate retirement systems.
  • Audits their timekeepers within their time and leave units on a semi-annual basis as mandated.
Promotion Potential: The selection is at the full performance level GS-07.

Work Schedule: Monday - Friday, 8:00am to 4:30pm
Telework: AD HOC Available (According to agency policy)
Virtual: This is not a virtual position.
Position Description/PD#: Civilian Pay Technician/PD51491A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process


Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:
  • GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Comprehensive working knowledge of the processing, reviewing, and reconciling of an extensive range of payroll actions; processing a variety of complex pay cases; processing and withholding special pay entitlements and determining the completeness, accuracy, internal consistency, and propriety of all pay actions; utilization of automated pay systems such as: VISTA, DCPS, and PAID; auditing payments and determining the cause for overpayment or underpayment; experience in using various fiscal, pay and leave laws and regulations to ensure compliance; serving as a technical advisor to employees on matters of time and leave as they affect pay computation; auditing timekeepers on an annual basis; providing briefings, guidance, and training to timekeepers, supervisors, new hires, and separations.
OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.
OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.
You will be rated on the following Competencies for this position:

  • Analytical Reasoning
  • Communication
  • Compensation
  • Compliance
  • Technical Competence


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The employee performs sedentary work; however, there may be some walking, standing, bending, or carrying of light items.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume
  • SF-50/ Notification of Personnel Action


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • OF-306
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript


SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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