Facilities Operations Specialist

Employer
USAJobs
Location
Germantown, Maryland
Posted
Oct 16, 2020
Closes
Oct 20, 2020
Hours
Full Time
Duties

Summary

A successful candidate in this position will...
  • Perform a wide variety and volume of building services and alterations supporting DOE-HQ.
  • Conduct oversight of operations & maintenance; preventive maintenance & energy conservation/efficiency programs; recurring and emergency repairs to mechanical and electrical systems; administration of service contracts; implementation of fire protection, safety & occupational health program; and management of the Key and Lock Program.

Learn more about this agency

Responsibilities

As a GS-12 full performance level Facilities Operations Specialist, you will:
  • Analyze operations, maintenance and repair of plant facilities and buildings and initiate actions to resolve policy and operational problems.
  • Develop requirements for and provide oversight of operations, maintenance, repair, preservation, alteration, custodial services, landscaping, trash removal, recycling, and key control requirements for large complex.
  • Serve as a Contracting Officer Representative and liaise with procurement/contracts on technical matters pertaining to facility operations contracts to ensure deliverables are according to specifications. At the GS-11 grade level you will serve as a Contracting Officer Technical Representative.
  • Perform Quality Assurance inspections, inspects buildings and grounds to ensure safe and orderly conditions, identifies deficiencies and initiates corrective actions.
  • Report on fund expenditures and contractor-performed activities; budgetary expenditures within the Working Capital Fund as it relates to facility services; and assure funding allocation streams are used appropriately.


Travel Required

Occasional travel - Infrequent travel may be required to attend meetings, events, or occasional training requirements.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • See "Other Information" section regarding Selective Service requirements.
  • Resume and application must be submitted online.
  • Must pass pre-employment drug testing and random testing thereafter.
  • Must obtain and maintain a DOE Q clearance.


OTHER REQUIREMENTS:
  • This position is an "On Call" position - This position is designated as "Emergency Essential" and will require irregular hours and mandatory overtime. You will be required to live within 60 min of the duty location and possess a valid State Driver's License.
  • Applicant must obtain and maintain Contracting Officer Representative (COR) certification for the GS-12 grade level. At the GS-11 grade level you will serve as a Contracting Officer Technical Representative.
  • This position requires a Critical-Sensitive - High Risk - Tier 5 Investigation.
  • This position has been designated as a Testing Designated Position (TDP) subject to testing for illegal drug use. The selectee must test negative prior to being appointed to this position and will be subject to random testing thereafter. Failure to pass or refusal to take subsequent tests could result in disciplinary action, up to and including removal from the Federal service.
  • This position is included bargaining unit.


Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience is defined as:

GS-11:

1. Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. Education should be in a related : Engineering, Industrial Arts, Property Management or Business Administration.

OR

2. One year of specialized experience equivalent to the GS-9 level in the Federal service that demonstrates:
  • Administering and monitoring a comprehensive program for the operations, maintenance and repair of facilities and buildings.
  • Developing requirements for, and providing oversight of, facilities operations, maintenance, repair, preservation, alterations, custodial services, food services, landscaping services, recycling, and various other support services.
  • Assisting in the negotiation of schedules, work progress, inspection and review of contractor performance relating to buildings and facility operations.
  • Gathering and analyzing data, preparing progress reports and ensuring activities are conducted within fire and safety regulations.

OR

3. Combination of education and experience.

GS-12:

You must have one year of specialized experience equivalent to the GS-11 level in the Federal service that demonstrates:
  • Analyzing operations, maintenance, and repair of plant facilities and buildings to resolve policy and operational problems.
  • Preparing work orders for building maintenance, normal and emergency cleaning, and general facilities maintenance.
  • Performing inspections, identifying deficiencies and providing corrective actions for ensuring safe and orderly conditions.
  • Monitoring contractor compliance with plans and procedures for compliance.
  • Performing cost estimations for contracts and monitoring contractor progress and performance, ensuring milestones are met and preparing written reports with conclusions and recommendations for building operations.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
  • Knowledge of building management principles, practices, and methods to provide for the operation, maintenance, repair, construction and alteration of a wide range of buildings and facilities.
  • Ability to interpret architectural drawings and develop cost estimates.
  • Knowledge of building safety, fire protection and emergency planning policies covering building management activities.
  • Knowledge of various trades involved in the operation, maintenance, repair and construction of complex building systems and equipment, including cleaning, landscaping, heating/ventilation/air conditioning, electrical, carpentry and plumbing systems.
  • Knowledge of building operations, resources, and physical structures, especially in regard to cleaning, sanitation, landscaping and trash removal, and contracts for building services in Federal buildings and leased space.
  • Ability to gather and evaluate information concerning building operations and contracting procedures in order to write reports with conclusions and recommendations.
  • Ability to obtain and maintain appropriate COR certification.
  • Ability to communicate, orally and in writing, within a broad customer base.

  • "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

    You must meet all qualifications and eligibility requirements by the closing date of this announcement.

    Education

    EDUCATION:

    There is no positive education requirement for this position; however, there is a substitution of education for experience at the GS-11 grade level. Please refer to the qualifications section.

    If qualifying based on education, you must submit your transcripts.

    Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

    Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

    Additional information

    The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
    • New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify
    • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
    • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
    • More than one selection may be made from this vacancy announcement.
    • Some positions may require completion of a probationary period of up to 1 (one) year.
    • Many positions require successful completion of a background investigation.
    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

    EEO Policy: https://www.eeoc.gov/federal/fed_employees/index.cfm
    Reasonable Accommodation Policy: https://www.opm.gov/policy-data-oversight/disability-employment/reasonable-accommodations/
    Veterans Information: https://www.fedshirevets.gov/job-seekers/veterans-preference/

    Telework: www.telework.gov

    Selective Service Registration: https://www.usajobs.gov/Help/working-in-government/fair-and-transparent/selective-service/

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to place you into an initial quality category via OPM's Category Rating procedures. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to ensure you have been placed into the appropriate quality category.

    Your application is rated based on the extent and quality of your experience, education (when applicable), and training as described in your resume and applicant assessment. Your credentials are measured against the established duties of the position at the grade level(s) being advertised.

    The quality categories are usually defined as "Best Qualified", "Well Qualified", and "Qualified", although they may differ slightly based on individual agency policy.

    If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

    If you are a Veteran Preference eligible candidate, you will be listed at the top of whichever quality category your rating places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.

    If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Q Access Authorization

    Drug test required
    Yes

    Position sensitivity and risk
    High Risk (HR)

    Trust determination process
    Credentialing , Suitability/Fitness , National security

    Required Documents

    Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
    If you are unsure, click the link for each document type to read more.

    ALL APPLICANTS: You must submit a about what is expected in your resume." href="https://help.usajobs.gov/index.php/How_to_create_your_resume" target="_blank" rel="noopener">resume supporting your specialized experience and responses to the online questionnaire.
    • Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.
    • For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
    • For paid work experience, please indicate your starting salary for each position and the highest salary you earned (if different).
    • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.

    Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

    If specific educational requirements are indicated for this vacancy: experience." href="https://help.usajobs.gov/index.php/Education" target="_blank" rel="noopener">Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

    Veterans: authorities and the documentation you need to submit" href="http://www.fedshirevets.gov/job/shav/index.aspx" target="_blank" rel="noopener">veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.

    Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. flexibilities for persons with disabilities" href="https://www.opm.gov/policy-data-oversight/disability-employment/" target="_blank" rel="noopener">Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

    Displaced Federal employees who qualify for CTAP/ICTAP: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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