Administrative Specialist, Maintenance and Custodial Services
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Closing date
- Jan 14, 2021
View more
- Industry
- Maintenance and Repair
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
The Administrative Specialist for Maintenance and Custodial Services provides administrative support to office leadership and assists with daily operations. This position will help support the Maintenance and Custodial Services office by providing exceptional customer service, ensuring smooth and efficient scheduling, managing certain aspects of office correspondence, and completing associated administrative activities. This position will also provide an effective interface between administrative support staff within the Department, other ACPS departments and school-based staff.
Qualifications:
Education: High school diploma or equivalent.
Experience: A minimum of three years administrative experience, preferably providing direct support to management and/or senior leadership. Strong oral and written communications skills, expert-level proficiency with Microsoft Office Suite, and superior organizational skills.
Essential Functions:
- Arranges and coordinates meetings and activities in support of office leadership.
- Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
- Maintains inventory of office supplies for the purpose of ensuring availability.
- Monitors assigned work program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, requirements are satisfied.
- Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
- Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
- Researches a wide variety of topics (e.g. policies and procedures, education codes, legal and compliance information, etc.) to provide information for addressing office, Department and ACPS division-wide administrative requirements and practices.
- Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction. Directs inquires to appropriate personnel for resolution.
- Helps manage recruitment process for office, to include scheduling of interviews, arranging interview panels and contacting applicants accordingly.
- Serves as a resource to other support staff to provide direction and/or technical support with assignments.
- Attends meetings and workshops to record events, convey and/or receive information.
- Assists other personnel as required to ensure an efficient and effective work environment.
- Enters data into a variety of computer-based facility maintenance programs.
- Other duties as assigned.
Clearances:
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test.
WP
Primary Location:
Central Office
Salary Range:
$43,660.80 - $53,683.20 / Support SUP-22
Shift Type:
Full-Time
Company
Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.
The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.
T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.
The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!
- Location
-
2000 N Beauregard St
Alexandria
VA
22314
US
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