Human Resources Specialist (Recruitment/Classification)

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 15, 2020
Closes
Oct 23, 2020
Function
Human Resources
Hours
Full Time
Duties

Summary

This position is located in the Civil Rights Division's (Division) Administrative Management Section (ADM), Office of Human Resources and Security. In support of the enforcement responsibilities of the Division, ADM provides a diverse array of management and technical services. These services include, but are not limited to, human resources, budget formulation and execution, information technology, facility services, safety and security, and mail and file operations.
Learn more about this agency

Responsibilities

*Vacancy Announcement closing date extended from October 19, 2020 to October 26, 2020.

The Civil Rights Division is seeking two Human Resources Specialists to provide services in Recruitment and Classification related program areas. The successful candidates will provide human resources advisory, consultation services, and operating support to the Division. In this capacity, the incumbent will:
  • Provide guidance and direction to applicants, employees, supervisors, and managers in the development of solutions to problems dealing with recruitment and position classification. Cultivate and maintain consultative relationship with these individuals to develop strategies and interventions.
  • Coordinate recruitment efforts and advise managers of alternate hiring methods to ensure staffing goals are met. Provide information and recommendations on competitive and excepted service appointing authorities, use of career ladders, compensation, merit promotion, and delegated examining procedures.
  • Conduct job analyses and develop appropriate assessment tools to identify the best qualified candidates for positions advertised.
  • Create vacancy announcements utilizing USA Staffing, a web-based hiring management system. This will include:
    • building vacancy announcements,
    • creating and editing templates,
    • and modifying vacancy position information.
  • Develop assessment questionnaires, build new and edit existing questions and assign appropriate weights to questions developed based on grade and series.
  • Utilize the automated system to track items, email applicants, and close-out case files in accordance with merit staffing and delegated examining procedures. Prior to posting vacancy announcement, consult with hiring officials to discuss any special hiring authorities which may be utilized to fill desired position.
  • Make qualifications determinations and upon completion, rate and rank applicants for referral to the selecting official.
  • Ensure the technical accuracy and adequacy of all personnel action requests affecting new hires and employee changes within assigned organizations, including reviewing actions to determine nature of action and applicable regulations/procedures involved.
  • Prepare and review positions and/or job descriptions, conduct desk audits, write reports of findings, and prepare evaluations as required.
  • Provide advice and guidance to management on the position evaluation and classification process, including developing position descriptions and communicating grade distinctions.
  • Conduct position management reviews, including completion of desk audits, preparing reports of findings and providing recommendations to management.
  • Performs other duties, as assigned.


Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National
  • Must complete a Background Investigation, to include drug testing
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
  • May require completion of one-year probationary period
  • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement.
  • Only experience and education obtained by the closing date of this announcement will be considered.
  • Current of former federal employees must submit your most recent performance evaluation or appraisal, signed, showing your final rating, or statement why the performance appraisal is unavailable.


Qualifications

To qualify at the GS-11 grade level, candidates must have: A.) 12 months (one full year) of specialized experience equivalent to at least the GS-9 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes, but is not limited to, applying methods, principles, and practices used in the staffing, classification, personnel actions, recruitment and placement process; preparing vacancy announcements; determining eligibility and qualifications of applicants; coding or reviewing personnel actions; responding to HR-related inquiries from customers; utilizing automated staffing systems such as USA Staffing, Monster, QuickHire, Avue, LinkedIn, Indeed, or other similar systems; providing advice and guidance to colleagues and managers in the area of classification; applying classification standards to develop and revise position descriptions (PDs); researching and conducting thorough analysis of positions and making determinations on the allocation of grade levels to positions using classification job grading standards, desk/telephone audits, and information obtained through research.

OR
B.) Qualifying based on education alone: Education may be substituted for specialized experience with a Ph.D. (or equivalent graduate degree), 3 full years (54 semester hours) of progressively higher level graduate education leading to such a degree, or LL.M (if related).

OR
C.) Qualifying based on a combination of education and specialized experience: A combination of education and specialized experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education in excess of 2 years (36 semester hours) by 18. Add the 2 percentages. Note: For the purpose of qualifications, 1 full year of graduate education is equivalent to 18 semester hours.

To qualify at the GS-12 grade level, candidates must have 12 months (one full year) of specialized experience equivalent to at least the GS-11 grade level in the Federal service or other pay system. Examples of specialized experience include: providing human resources advisory services to employees and managers regarding staffing and recruitment, classification and position management; preparing vacancy announcements, conducting job analysis and developing assessment questionnaires; determining eligibility and qualifications of applicants; coding or reviewing the full range of personnel actions; responding to HR-related inquiries from customers; utilize automated staffing systems such as USA Staffing, Monster, QuickHire, Avue, LinkedIn, Indeed, or other similar systems; providing expert advice and guidance to colleagues and managers in the area of classification; advising managers on sound position management; researching and conducting thorough analysis of positions and making final independent determinations on the allocation of grade levels to positions using classification job grading standards, desk/telephone audits, and information obtained through research.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE REQUIREMENTS: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet Time-in-Grade requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement. (You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).

All qualifications, education (if applicable), and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

See Qualifications Section for education requirements, if applicable.

Additional information

E-Verify Statement: DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.

DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf

Schedule A: The Civil Rights Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to CRT Special Programs Vacancies at CRT.SpecProgVacancies@usdoj.gov .

Veterans Employment Opportunity Act (VEOA): http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov .

It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment. As a condition of continued employment, the incumbent will be subject to random drug testing.

Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.

Division offices are near the Metro transportation system or other public transportation, and are conveniently accessible to restaurants, museums and other Washington, D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities. Most employees who commute by public transportation are eligible for a transit subsidy benefit.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/education for these competencies in your resume. The required competencies for this position are as follows:

  • Customer Service
  • Human Resources (Classification)
  • Human Resources (Recruitment)
  • Oral Communication
  • Writing

Please Note: The Selecting Official may select additional candidates if more positions become available within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

You must provide a complete Application Package, which includes:
  • Required: Resume, which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional).
  • Required: A complete Occupational Questionnaire.
  • Required, if you are a current or former Federal employee:
    • Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action (if applying as a current r former Federal Employee) showing you are/were in the competitive service and the highest grade or promotion potential held.
    • Your most recent performance evaluation or appraisal, signed, showing your final rating, or statement why the performance appraisal is unavailable.
  • Required, Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
    • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
  • Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). The date of your certification letter must be within three (3) years of the vacancy closing date and must be submitted with your application.
  • Required, if you are apply as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
  • Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
  • Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
  • Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.
  • Former or current Political Appointees: OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here .
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

We cannot be held responsible for incompatible software, applicant application errors, etc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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