Procurement Analyst NF4
Serves as a procurement analyst for Nonappropriated Fund (NAF) procurement actions at the Business and Support Services Division (MR). Procurement actions include complex information technology requirements: finance, insurance and communications requirements; equipment and supply purchases; professional training and analytical services; renovation, A-E and construction requirements, professional services contracts; and revenue-generating contracts.
Works with MR, field, project teams and other staff, and supports development of procurement strategies that best meet the needs of MR and Marine Corps Community Services (MCCS). Assists in writing Statements of Work (SOW) and reviewing those developed by other staff for adequacy and compliance with procurement requirements. Assist in developing Requests for Proposals (RFP); reviews proposals submitted by offerors for compliance with solicitation, and forwards them to the appropriate point of contact for technical evaluation. Analyzes offerors’ proposals to determine reasonableness of costs for labor, materials and profit, and to establish the enterprises target objectives and basis for negotiation. In some cases may personally participate in the pre-negotiation procurement team meetings to determine the enterprise’s negotiating position. Conducts or participates in face-to-face or telephone negotiations of contracts with the offerors to obtain agreement on terms and conditions of a contract. Makes recommendations to the Contracting Officer on contract award.
Oversees contract administration through the contracting officer representatives, from award through contract termination and closeout. Analyzes the complete spectrum of contracting issues for the functional area, identifies alternative courses of action, and supports administration of long-term contracts covering all phases of the procurement life cycle, and resolves a variety of contracting problems including contract modifications and sub-contracting issues. Such includes monitoring contractor progress for compliance with contract terms regarding price and delivery schedules, adjustments, delays, mistakes, and other issues, and evaluates contractor's entitlement to claims arising out of disputes. In conjunction with the project contracting team, analyzes causes of delays and other problems, and determines the need to re-negotiate contract terms as necessary. Develops the analyses to support termination of contracts for convenience or default and sends his/her recommendation to the contracting officer.
Supports transformation initiatives/actions both at MR and at the Regional Procurement Offices (RPOs). Utilizes knowledge of federal, department and agency contract laws, regulations, and policies and knowledge of various types of contracts and contracting methods to develop and recommend appropriate guidance and procedures, compliance, and measures of performance. May represent MR at various meetings, present briefings, point and information papers, studies and narrative reports to high level participants.
Assists with NAF procurement process improvement activities within MR and at the RPO levels. Collaborates to negotiate, recommend, and coordinate work related changes affecting MR and the RPOs. Advises higher level management officials of problems, programs and their impact. Evaluates the effectiveness of operations in terms of mission accomplishment, quality of standards, procedural, policy and regulatory compliance, and technical competence. Recommends changes in organizational structures and functional alignment, balancing workload among organizations/functions to increase effectiveness of contracting operations. Develops guidance material. Provides technical advice to management.
Guides and assists all procurement offices with Electronic Purchase Request (ePR) and Enterprise Contract Management (ECM) rollout and follow on training and version development. Also integrates change management for any future procurement systems or processes. Assists with development of standard purchase and contract forms by coordinating with sister services and MR field activities.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
May travel to complete work assignments, and conduct or attend conferences and meetings. Performs other duties as assigned.
This is a white-collar position where occasional lifting up to 20 lbs. may be required.
Minimum Qualifications: Bachelor’s degree, with a minimum of 24 semester credit hours in business-related courses, from an accredited college or university in business, contracting, or a related field appropriate to the work of position AND three years of experience in the occupation, or a related field or work area, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.
Experience that demonstrates knowledge of and skill to analyze and evaluate the effectiveness and efficiency of implementation and sustainment of a government procurement system. Non-Appropriated Fund (NAF) experience preferred.
Must have knowledge of procurement regulations, contract law, and acquisition planning; government and/or commercial procurement practices; contract policies and procedures, performance requirements and negotiation techniques. Must have the skill to analyze and evaluate NAF procedures, and systems, authorized expenditures and accounting systems to improve operations. Skill to perform surveys to determine compliance with established policies and procedures, and establish sound management practices. Also must have the skills to communicate effectively orally and in writing with executive level staff at Headquarters, field activities and at external agencies. Skill to operate a personal computer and associated equipment to produce work using software programs such as word processing, spreadsheet, and automated purchasing systems.
This position is designated as a Position of Trust, and the incumbent must be eligible for a successful background check. Appointment and continued employment is subject to a favorable National Agency Check with Inquiries (NACI) background check. Must file an annual Confidential Financial Disclosure report (OGE form 450).
Eligible for incremental telework as determined by MR/MF policy.
Measures of Effectiveness: To ensure that all employees are working in a way that aligns with our mission and values, in addition to yearly goals, performance against the following critical elements will be reviewed during the Performance Management Process:
- All employees: Work Quality, Customer Service, Interpersonal Skills.