Executive Staff Assistant

Washington, D.C
Oct 14, 2020
Oct 21, 2020
Full Time


This announcement is open to current Career or Career-Conditional EEOC employees.

As an Executive Staff Assistant at the GS-0301-9/11, you will be member of the Office of a Commissioner, Equal Employment Opportunity Commission. If selected, you will be responsible articulating the views and desires of the Executive in the development, coordination, and execution of a variety of activities, events, and projects.
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  • Keeps informed of Executive activities, commitments, and assignments through proper notation and editing of their calendar.
  • Reserves space,schedules time, contacts participants, etc., prior to meetings and appearances.
  • Oversees and monitors direct support requirements for conferences, meetings, and seminars.
  • Ensures all payroll is coded and processed properly for transmittal to the Interior Business Center (IBC).
  • Ensures all actions are initiated in the Federal Personnel Payroll System (FPPS).
  • Collects, assembles, and prepares reports, information, and other data for the Executives use in delivering speeches, attending conferences, appearing before congressional committees, etc.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National
  • Males born after 12-31-59 must be registered for Selective Service
  • Suitable for Federal employment, determined by a background investigation


For the GS-09: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal Service that equipped you with responsibility for carrying out and coordinating administrative matters and activities as directed; review, analyze, and respond to a variety of administrative/technical needs of an office; and address matters that are confidential and sensitive in nature.
You must have a master's or equivalent graduate degree o r 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

For the GS-11: You must have one year of specialized experience equivalent to the GS-09 level in the Federal Service that equipped you with the ability to code and process timecards; initiate personnel actions; prepare travel arrangements; independently coordinate and manage special events and projects; manage multiples assignments; conduct research and gather information from a variety of sources; and communicate effectively both orally and in writing with a wide variety of individuals.
You must have a Ph. D. or equivalent doctorate or 3 full years of progressively higher level graduate education leading to such a degree or LL.M, if related.

Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-7 level is required to meet the time-in-grade requirements for the GS-9 level. One year at the GS-9 level is required to meet the time-in-grade requirements for the GS-11 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Additional information

This detail/temporary promotion will conclude on the expiration of the Executive's appointment or may be extended up to maximum of 5 years from the detail/temporary promotions' start date. In the event the Executive resigns before the expiration of their appointment, your detail/temporary promotion will expire on the same day. At the end of this detail/temporary promotion, you will be returned to your permanent position. This type of appointment does not have promotion potential.

Relocation expenses will not be paid.

This job opportunity announcement may be used to fill additional similar vacancies across EEOC.

If you are unable to apply online or need to fax a document that you do not have in electronic form, please contact the HR Specialist listed in this vacancy.

All employees of the Federal government are subject to the conflict of interest statutes and regulations including the Standards of Ethical Conduct that govern activities with outside organizations and reporting financial holdings. This position may require the incumbent to complete a confidential financial disclosure report within 30 days of appointment.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. Applicants who meet minimum qualification requirements will be certified for further consideration. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Customer Service
  • Develop and Maintain Complex Schedules
  • Oral and Written Communication
  • Planning
  • Research

All qualified Non Competitive applicants and the best qualified Merit Promotion applicants will be referred to the hiring manager for consideration.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Your Resume showing work schedule, hours worked per week, dates of employment and duties performed.
  • Most recent Performance Appraisal required.
  • Other supporting documents:
    • Cover Letter, optional
    • College Transcripts
    • Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action showing you are in the competitive service and the highest grade or promotion potential held.
    • Most recent Performance Appraisal, if applicable
  • Failure to submit any of the above mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.