Records Clerk

Location
Chantilly, Virginia
Posted
Oct 14, 2020
Closes
Nov 18, 2020
Ref
2000002976
Function
Administrative
Hours
Full Time
Description

CHENEGA IT ENTERPRISE SERVICES, LLC

Company Job Title: Records Clerk

Clearance: Background Check

Location: Chantilly, VA

Reports To: Records Supervisor

FLSA Status: Non - Exempt, Full Time, Regular

Summary:

The Records Clerk will create, receive, process, maintain, retrieve, and retire shipping (manifest) records.

Duties and Responsibilities:
  • Receive and distribute paper shipping records; electronic data files; and electronic data uploads.
  • Record information in logs and in automated tracking systems or other electronic information or record keeping systems concerning files
  • Add, delete, update, modify, and correct tracking records
  • Scan files
  • Check files in and out
  • Transfer files
  • Retire files
  • Recycle files
  • Research information systems and find aids to identify and locate files.
  • Identify, organize, describe, and label record materials, as necessary.
  • Interfile documents into files, refile sections, create new file sections physically; and on the electronic system, label files and attach bar code labels to them, scan documents, and create electronic file folders.
  • Retrieve files and process them for delivery to requestors.
  • Maintain files, including:
  • Removal of duplicate copies of records
  • Preparation of substitute closure forms when missing
  • Replacement of worn or improperly labeled folders
  • Redistribution of files on the shelves
  • Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
  • Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
  • Other duties as assigned

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
  • High school diploma/GED required
  • 6 months of on-the-job experience using a computer terminal, a scanner and electronic document management tools and software.
  • Must have EPA Records Clerk experience
  • Must possess a valid driver's license

Knowledge, Skills and Abilities:
  • Knowledge of filing procedures and techniques.
  • Ability to maintain files, including:
  • Ability to interpret and apply records policy and filing techniques in a variety of situations
  • Firm grasp of numerical, alphabetical, and chronological sequencing.
  • Ability to type proficiently
  • Ability to work individually, in teams, and interact tactfully with Government staff.
  • Ability to read, write and speak English and understand and follow procedures.
  • Demonstrate ability to:
  • Deal simultaneously and calmly with several crises
  • Determine the relative importance of each
  • Recognize important users of the service and to accord to them priority attention
  • Discern the true nature of problems from imprecise description
  • Refer problems to the proper individuals for resolution

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Primary Location: United States-Virginia-Chantilly

Organization: Chenega IT Enterprise Services, LLC
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Background Check
Job Schedule: Full Time Non-Exempt
Recruiter: Melody Parsons
Req ID: 2000002976

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