Assistant in Executive Office

Annapolis, Maryland
Competitive Salary and Full Benefit Package
Oct 06, 2020
Nov 10, 2020
Full Time


  • Compiles, types, files, and distributes letters, reports and other routine correspondence;
  • Assists with handling logistics for governance and MSEA staff meetings, local presidents’ meetings, conferences, committees, trainings and other association events;
  • Compiles, reproduces, and distributes materials for conferences, local presidents’ meetings, committees, meetings, RAs, trainings and other association events;
  • Assists with handling all arrangements (lodging, meals, materials, registration, etc.) for the MSEA monthly Board of Directors’ meetings, annual retreat, Joint Governance Staff and all staff meetings;
  • Assists with making travel arrangements for MSEA officers and other association members when needed;
  • Provides routine support to the vice president such as preparing activity reports, maintaining his/her calendar, and assisting with committees;
  • Assists with the preparation of the bi-annual Affirmative Action Report;
  • Coordinates orientation for new board member onboarding;
  • Collects manager reports, reviews format, and proofreads before distributing;
  • Takes meeting minutes and provide a summary;
  • Maintains electronic filing system;
  • Assists with member release time requests;
  • Assists with ordering and distribution of awards;
  • Communicates and tracks directory updates;
  • Participates in the rotation for coverage of the front desk switchboard;
  • Working some late evenings, weekends and overnight work may be required;
  • Performs other duties as assigned.


  • Minimum of high school diploma or equivalent;
  • Minimum of two years’ experience providing administrative support to management
  • Ability to deal effectively with external and internal constituencies;
  • Ability to operate standard office equipment;
  • Microsoft Office Suite experience (Excel, Word, Power Point, Access);
  • Knowledge of English grammar enough to ensure accurate correspondence and memoranda;
  • Ability to draft correspondence and prepare reports independently;
  • Ability to perform basic mathematical calculations;
  • Ability to carry out recurring assignments independently with minimal instructions and follow-up;
  • Ability to prioritize and to respond using reasonable judgment;
  • Ability to work independently and in a team environment.
  • Possess a valid US driver’s license that complies with the state of Maryland.

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