Assistant in Executive Office
- Employer
- Maryland State Education Association
- Location
- Annapolis, Maryland
- Salary
- Competitive Salary and Full Benefit Package
- Posted
- Oct 06, 2020
- Closes
- Nov 10, 2020
- Ref
- Assistant
- Function
- Administrative
- Industry
- Education
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
RESPONSIBILITIES:
- Compiles, types, files, and distributes letters, reports and other routine correspondence;
- Assists with handling logistics for governance and MSEA staff meetings, local presidents’ meetings, conferences, committees, trainings and other association events;
- Compiles, reproduces, and distributes materials for conferences, local presidents’ meetings, committees, meetings, RAs, trainings and other association events;
- Assists with handling all arrangements (lodging, meals, materials, registration, etc.) for the MSEA monthly Board of Directors’ meetings, annual retreat, Joint Governance Staff and all staff meetings;
- Assists with making travel arrangements for MSEA officers and other association members when needed;
- Provides routine support to the vice president such as preparing activity reports, maintaining his/her calendar, and assisting with committees;
- Assists with the preparation of the bi-annual Affirmative Action Report;
- Coordinates orientation for new board member onboarding;
- Collects manager reports, reviews format, and proofreads before distributing;
- Takes meeting minutes and provide a summary;
- Maintains electronic filing system;
- Assists with member release time requests;
- Assists with ordering and distribution of awards;
- Communicates and tracks directory updates;
- Participates in the rotation for coverage of the front desk switchboard;
- Working some late evenings, weekends and overnight work may be required;
- Performs other duties as assigned.
QUALIFICATIONS:
- Minimum of high school diploma or equivalent;
- Minimum of two years’ experience providing administrative support to management
- Ability to deal effectively with external and internal constituencies;
- Ability to operate standard office equipment;
- Microsoft Office Suite experience (Excel, Word, Power Point, Access);
- Knowledge of English grammar enough to ensure accurate correspondence and memoranda;
- Ability to draft correspondence and prepare reports independently;
- Ability to perform basic mathematical calculations;
- Ability to carry out recurring assignments independently with minimal instructions and follow-up;
- Ability to prioritize and to respond using reasonable judgment;
- Ability to work independently and in a team environment.
- Possess a valid US driver’s license that complies with the state of Maryland.
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