Assistant in Executive Office

Location
Annapolis, Maryland
Salary
Competitive Salary and Full Benefit Package
Posted
Oct 06, 2020
Closes
Nov 10, 2020
Ref
Assistant
Function
Administrative
Industry
Education
Hours
Full Time

RESPONSIBILITIES:

  • Compiles, types, files, and distributes letters, reports and other routine correspondence;
  • Assists with handling logistics for governance and MSEA staff meetings, local presidents’ meetings, conferences, committees, trainings and other association events;
  • Compiles, reproduces, and distributes materials for conferences, local presidents’ meetings, committees, meetings, RAs, trainings and other association events;
  • Assists with handling all arrangements (lodging, meals, materials, registration, etc.) for the MSEA monthly Board of Directors’ meetings, annual retreat, Joint Governance Staff and all staff meetings;
  • Assists with making travel arrangements for MSEA officers and other association members when needed;
  • Provides routine support to the vice president such as preparing activity reports, maintaining his/her calendar, and assisting with committees;
  • Assists with the preparation of the bi-annual Affirmative Action Report;
  • Coordinates orientation for new board member onboarding;
  • Collects manager reports, reviews format, and proofreads before distributing;
  • Takes meeting minutes and provide a summary;
  • Maintains electronic filing system;
  • Assists with member release time requests;
  • Assists with ordering and distribution of awards;
  • Communicates and tracks directory updates;
  • Participates in the rotation for coverage of the front desk switchboard;
  • Working some late evenings, weekends and overnight work may be required;
  • Performs other duties as assigned.

QUALIFICATIONS:

  • Minimum of high school diploma or equivalent;
  • Minimum of two years’ experience providing administrative support to management
  • Ability to deal effectively with external and internal constituencies;
  • Ability to operate standard office equipment;
  • Microsoft Office Suite experience (Excel, Word, Power Point, Access);
  • Knowledge of English grammar enough to ensure accurate correspondence and memoranda;
  • Ability to draft correspondence and prepare reports independently;
  • Ability to perform basic mathematical calculations;
  • Ability to carry out recurring assignments independently with minimal instructions and follow-up;
  • Ability to prioritize and to respond using reasonable judgment;
  • Ability to work independently and in a team environment.
  • Possess a valid US driver’s license that complies with the state of Maryland.

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