Supervisory Program Analyst

Employer
USAJobs
Location
Alexandria, Virginia
Posted
Oct 01, 2020
Closes
Oct 02, 2020
Hours
Full Time
Duties

Summary

This position is located in the Department of Defense, Office of Inspector General (DOD OIG), Office of the Deputy Inspector General for Evaluations. Evaluations conducts assessments and evaluations of DoD programs, functions, and missions to facilitate change by promoting efficiency and enhanced program results on matters of interest to members of Congress, the Secretary of Defense, the Inspector General, and DOD Leaders.

Learn more about this agency

Responsibilities

  • The incumbent serves as a supervisory program analyst, military healthcare subject matter expert and leader of teams or projects conducted in joint, interagency and multinational force environments of DoD healthcare systems and programs.
  • As assigned, serves as a leader of teams to acquire relevant skills and competencies for specific DoD medical evacuations/casualty evacuation system, DoD medical logistics management, medical information systems management and medical data bases.
  • Provides instruction to the team assign and reviews work; monitors progress for projects and ensures accomplishment of established objectives; reports to higher management on project status.
  • Oversees or develops plans, methodologies and approaches projects.
  • Defines scope, objectives and resources required for projects.
  • Identifies cognizant staff for interview, records and information to be reviewed and prepares or ensures the preparation of project documents such as Project Charter, announcement letter, or data calls.
  • Manages projects or conducts significant portions of them, adapting plans and procedures as necessary to meet established goals and objectives.
  • Leads or participates in briefings to management of activity being reviewed; gathers data, conducts interviews, analyzes data and information, prepares and documents findings, management guidance and operation effectiveness.
  • Oversees, directs, and controls all phases of the project to achieve the desired results. Ensures the projects are conducted in a manner that satisfies evaluation objectives.
  • Accomplishes projects in accordance with professional standards appropriate for the type of project.
  • Ensures that working papers provide a supportable basis for reporting and that subordinate personnel are informed of procedures for safeguarding classified or other sensitive information and that protective controls are in place.
  • Prepares complete and acceptable briefings, information memorandum or other information to keep the OIG management apprised of the program status and issues.
  • Keeps DoD management informed on the project status. Prepares and staffs draft and final reports for each project and when appropriate, prepares and staffs draft and final summary or trend reports within assigned functional areas.
  • Reviews sections of reports prepared by staff, while retaining full responsibility for the reports.
  • Assess management comments of reports to determine if corrective action taken or proposed are adequate; evaluates non-concurrences to findings, or recommendations, to ensure proper resolution and mediation processes.
  • Supervises a staff of senior analysts, evaluators and auditors.
  • Fosters career development; recommends training and prepares an Individual Development Plan for each staff member, approves or rejects finished work. Evaluates staff performance and prepares appraisals of team members.
  • Furthers the Equal Employment Opportunity Program in all areas through recommendations on selection and promotion, training, upward mobility, and incentive awards.
  • Refers grievances and more serious complaints not resolved to higher-level management. Makes decisions on work problems presented by subordinate team members. Occasionally serves as a member of merit promotion panels and ad hoc committees.
  • Ensures that OIG Office of General Counsel is consulted on all projects and follow-ups; that has Congressional or other known high-level interest; in accordance with established policies.


Travel Required

50% or less - You may be expected to travel up to 50% for this position.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • U.S. citizenship.
  • Males born after 12/31/1959 must be registered for Selective Service.
  • Position has been designated as Non-Critical Sensitive. Incumbent is required to obtain and maintain a Secret security clearance.
  • Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with DoD OIG.
  • Current DoD civilian employees are not required to submit to drug testing if moving from one Testing Designated Position (TDP) to another with no break in service, unless deemed appropriate on a case-by-case basis.
  • If you have not previously completed a probationary period with the Federal government in a similar position, you will be required to serve a two-year probationary period.
  • This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list.
  • Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.
  • All qualifications and time-in-grade requirements must be met by the closing date of this announcement.
  • Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
  • You may be required to serve 1-Year Supervisory Probationary Period.
  • The incumbent must adhere to the DoD Standards of Conduct.
  • Telework- Mission Dependent.


Qualifications

Specialized Experience: You must have 52 weeks of specialized experience at the GS-13 grade level: Specialized experience is defined as working in a supervisory and/or lead capacity overseeing a staff of senior analysts and evaluators who are responsible for all matters related to military healthcare systems, projects, and organization/command control functions of such systems to include but not limited to DoD medical research programs, DoD medical evacuation / casualty evacuation system, DoD medical logistics management, medical information systems management and medical data bases, Suicide Prevention, and Sexual Assault prevention. Supervises and manages complex evaluations and reviews involving Military and defense health care issues or other issues as assigned, develops and applies advanced analytical techniques and evaluative methodology in planning and execution projects phases; participates in inter-agency projects of overarching issues impacting the Military Heath Care Community while striving to increase productivity of the staff; plans and assigns work and established priorities and deadlines, considering the relative difficulty of the work and the capabilities of the staff. Overseas and or prepares reports, briefings, information memorandum or other information to keep management apprised of the program status and issues while providing trend reports and corrective recommendations within assigned healthcare functional areas.

You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/management-and-program-analysis-series-0343/ .

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education cannot be substituted for experience at this grade level.

Additional information

Working for DoD OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System.

Military retirees seeking to enter civil service in the Department of Defense now require a waiver if they are within 180 days following their official date of retirement (5 United States Code 3326.)

If applicable, you may apply under the appropriate Special Appointment Authority and be considered for non-competitive appointments.
Please see link for definitions of the Special Appointment Authorities: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp

Veterans' Employment Opportunities Act (VEOA): See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service, and type of discharge.

Disabled Veterans: See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service, and type of discharge, and a VA Certification Letter.

Military Spouse: Submit a copy of the spouse's PCS orders or VA certification of disability or death of service member, along with any other documentation proving eligibility such as a most recent SF-50, Notification of Personnel Action.

Family Members Eligible under Executive Order 12721: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.

Interchange Agreement: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.

Schedule A: Submit proof of disability in the form of written certification from a licensed medical professional, OR a licensed vocational rehabilitation specialist, OR any Federal agency, State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.

Reemployed Annuitants: DoD policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available on http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf .

Interagency Career Transition Assistance Program (ICTAP): Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position established by the Best Qualified category definition.

Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirement listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, you may be excluded from consideration for this position. If you are found to be among the best qualified candidates, you will be referred to the hiring official for employment consideration.

All qualified candidates will be evaluated on the following competencies:
  • Leading People
  • Military Healthcare System Administration
  • Planning and Evaluating
  • Project Management
  • Research


Preview the assessment questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10917732

Background checks and security clearance

Security clearance
Secret

Drug test required
Yes

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

Your complete application package includes:
  • Resume showing relevant experience (cover letter optional). Resume should include the following: where you worked, job title, series and grade, if applicable, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary;
  • SF-50 - All current Federal employees must submit a copy of your most recent SF-50 , Notification of Personnel Action, if applicable, which documents current Salary and Competitive (#1 on block 34 of SF-50) position occupied. If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide an SF-50 that provides proof that you've held a permanent position with career or career-conditional status, unless your Excepted Service appointment qualifies you for appointment through an interchange agreement or miscellaneous authority. If currently occupying an excepted service VRA, provide an SF-50 documenting your current Veterans Recruitment Appointment. NOTE : An award SF-50 (i.e. cash or time off award) that does not indicate grade or level (i.e. pay band) or tenure to determine your eligibility for this position will not be accepted. **Current DoD OIG employees ONLY: you do NOT need to submit a copy of your SF-50(s). Performance Appraisal - All current Federal employees must submit a copy of their most recent completed annual performance appraisal received within the past 18 months. The performance appraisal must include the final rating. If a completed performance appraisal does not exist, is incomplete or unavailable, you must submit an explanation as to why it is not available at the time of your application submission. Mid-year progress reviews will not be accepted. **Current DoD OIG employees ONLY: you do NOT need to submit a copy of your Performance Appraisal.
  • Veterans - You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, type of discharge as well as character of service [Honorable, General, etc.] is acceptable) If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. - OR - If you are still on active duty, you must submit a written documentation (certification) from your branch of service certifying, rank, dates of active duty service, expected date of discharge and condition of discharge This document must be dated within 120 days from the closing date of this announcement
  • . *Retired/Retiring Veterans : Please be aware that there is a 180-Day Restriction on Department of Defense (DoD) Employment of Military Retirees. A retired member of the Armed Forces may not be appointed to a civilian position in DoD within 180 days after retirement unless: * The agency requests and is granted a waiver; *The position is authorized special pay under 5 U.S.C. 3505; or *A state of national emergency exists
  • Interagency Career Transition Assistance Program (ICTAP): Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .
  • Military Spouse Preference (MSP) - Spousal Travel Orders/Permanent Change of Station(PCS) Orders, Marriage Certificate, and Military Spouse Preference Self Certification checklist
  • Any additional documentation that would provide proof of your eligibility category for which you are applying. Required documents are listed next to the eligibility category in the "Additional Information" section above.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment. All documentation must be received by the closing date of this announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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