Duties

Summary

This position is on a Forest Service unit where the incumbent serves as administrative support to one or more Grants Management Specialists.

For additional information about the duties of this position, please contact: Kimberley Southerland at: kimberley.southerland@usda.gov or at: 703-605-5119.
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Responsibilities

• Provides a full range of grants and agreements support to Grants Management Specialists, including monitoring, reviewing, tracking all grant and agreement actions to include reports, payment, closeouts, and all other required documentation.
• Inputs all pertinent data into the grants and agreements information system.
• Manages records in accordance with federal record retention requirements for both electronic and hard copy formats.
• Serves as first point of contact for inquiries on various grants and agreements issues including data or financial processing issues.
• Reviews grant/agreement proposals/applications to verify basic compliance with program guidelines.
• Assists Grants Management Specialists in the preparation of grants and agreements modifications and administrative actions.
• Provides detailed instructions and guidance on administrative and clerical activities related to the grants and agreements.
• Reviews files for completeness, and follows up on unfinished documents in order to complete and close out files.
• Composes and prepares responses to correspondence on subjects where policies and precedence are established, and obtains signature.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one year probationary period, unless previously served.
• Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Specialized Experience Requirement:

For the GS-07: You must have one year specialized experience equivalent to the GS-06 grade level. Examples of qualifying specialized experience: Experience preparing and managing administrative and technical documentation for a grants and/or agreements program.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME IN GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement.

Education

There is no education requirement.

Additional information

THIS POSITION IS OPEN TO CAREER TRANSITION ASSISTANCE PLAN (CTAP), USDA REEMPLOYMENT PRIORITY LIST (RPL), AND INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) ELIGIBLE CANDIDATES who meet the eligibility requirements for priority consideration. The following link provides information for determining if you meet these criteria: Career Transition Guidelines.

VEOA candidates may also apply. Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA).

This position is eligible for telework.

This is a bargaining unit position.

Forest Service daycare facilities are not available.

Government housing is not available.

This agency offers alternative and flexible work schedules.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

Oral Communication
Technical Competence
Technology Application

Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Referral to the hiring manager will be based on the following:

CTAP/ICTAP applicants who meet the basic minimum qualification requirements and are determined to be well qualified. Well qualified is defined as receiving a rating of at least 85 out of a possible 100 based on responses to the occupational questionnaire.

RPL applicants who meet the basic minimum qualifications and have a rating of at least minimally successful on the most recent performance appraisal.

VEOA applicants who meet the basic minimum qualification requirements and are determined to be among the best qualified. Best qualified is defined as receiving a rating of at least 91 out of a possible 100 based on responses to the occupational questionnaire.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection disciplinary action up to including removal from the Federal service.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

The following documents are required for your application to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor's phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and

College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient; however, if selected, an official transcript will be required prior to entering on duty; and

Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal AND most recent performance evaluation AND SF-50 documenting separation or the most recent SF-50 if pending separation showing position title, series, grade and duty location; or

Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50; or

Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50; or

Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from the military or National Guard Bureau AND Separation SF-50.

VEOA Required Documentation:

Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor's phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and

College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience (an unofficial copy is sufficient; however, if selected, an official transcript will be required prior to entering on duty); and

DD-214, Certificate of Release from Active Duty showing dates of service and type of discharge or if a current active duty member, certification of expected discharge or release from active duty under honorable conditions not later than 120 days after date the certification is signed; and

VA letter that shows percent of disability if claiming 10 pt. preference for a service connected disability.