Program Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 30, 2020
Closes
Oct 08, 2020
Function
Program Manager
Hours
Full Time
Duties

Summary

This position is located in the Financial Management Directorate, Library Collections and Services Group.

The position description number for this position is 402260.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Learn more about this agency

Responsibilities

Applies analytical and evaluative techniques to identify, consider resolve programmatic transit, travel, and leave administration issues of a procedural and factual nature. With the supervisor's guidance, performs and monitors established program management requirements for an organization with few subdivisions or functions, an organization with well-established requirements, or for an organization with more dynamic operational requirements but performed with the supervisor's review and involvement.

Uses knowledge of administrative regulations and operating procedures plus skills in fact-finding and investigative techniques to gather clear-cut factual evidence of compliance with regulation. This includes applying regulations in maintaining various systems such as eManagement, EmpowHR, WebTA, Momentum and Serena and other staff requirements.

Drafts correspondence, recommendations, reports, and memoranda related to Library Collections and Services Group (LCSG) management and programmatic issues. Provides advice and guidance to managers and employees on routine questions and situations related to the Financial Management Directorate (FMD) services provided. Assists in performing liaison tasks to support human resource activities of a routine nature such as answering questions concerning established policies and procedures regarding time and attendance, leave audits, transit, travel, etc. Monitors adherence to directives concerning flextime, leave, time and attendance reporting, transit, travel, etc. Assists in the resolution of routine program issues or problems.

Identifies and assists in performing liaison tasks to support financial operational activities of a routine nature, such as answering routine questions affiliated with a particular leave administration, transit and travel Independently resolves specific request from supervisors and/or employees. Requests typically are for an immediate problem for which one or more solutions are readily apparent. Under the guidance on senior staff, serves as a liaison for LCSG with the Human Capital Directorate (HCD). Provides assistance to LCSG managers in financial operations activities such as coordinating e-staff requests and tracking their status to ensure that employees are on board by the projected date, reorganizations, awards, any related financial administrative requests .

Makes small purchases with government purchase card. Knowledge of LOC policies on purchasing card rules and regulations. Reviews, evaluates, and resolves problems or issues with widespread impact on the organization's small procurements Using thorough current knowledge of the Library of Congress small purchasing procedures, regulations and directives, advises managers on procurement matters. Reviews and approves for adequacy, appropriateness, procedural requirements and compliance with agency and appropriate federal regulations, all procurement regulations, all procurement actions. Prepares procurement documentation as appropriate.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to provide program management support.**

Ability to use computer systems and software applications.**

Ability to identify and analyze organizational and operational problems and develop solutions.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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