Acquisitions and Vendor Management Specialist

Washington, D.C
Sep 27, 2020
Sep 30, 2020
Full Time


This position is located in the Protective Services Division, Security and Emergency Preparedness Directorate, Chief Operating Officer.

The position description number for this position is 402273.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Learn more about this agency


The primary purpose of this position is to provide Contracting Officers' Representative (COR) support in the Office of the Chief Operating Officer (OCOO), Security and Emergency Preparedness Directorate (SEPD) of the Library of Congress. The incumbent manages vendor contracts, related to the planning, development, and delivery of goods and services, of low to moderate complexity and risk and where selection involves trade-offs among non-price factors. The incumbent interacts with SEPD management, internal and external stakeholders, business and systems analysts, IT specialists, contractors, and others to ensure delivery of contracted services within scope, time, and cost constraints. The incumbent provides acquisition planning, contract performance monitoring, vendor management, and contracting research and analysis. Conducts special projects and studies, either individually, as a participant on committees or working groups. Serves as a liaison with the Library of Congress' Contracting Office for assigned procurement actions.

Performs contract administration activities for procurements related to the significant acquisition of goods and services where selection involves the tradeoff among non-price factors. Monitoring includes primarily fixed price contracts but may include other contract types, such as, cost-plus-fix fee, cost-plus-award-fee, with moderate to high dollar values. Monitors vendor service delivery and performance through direct observation, written and verbal communications, and the review of vendor provided deliverables in accordance with terms and conditions of the contract.

Participates in post-award meetings to review contract milestones, responsibilities, and status. Provides appropriate documentation in support of contract modifications or adjustments to the contacting officer. Understands and conveys to contractor standard contract terms to include Contract Line Item Numbers (CLINs), shipping, delivery, and invoice instructions. Reviews and authorizes payment of invoices. Requests that contract options be exercised or modifications be made to contracts. Closes out contracts and disposes of COR files pursuant to Federal Acquisition Regulation (FAR) and Library of Congress guidance.

Inspects and accepts deliveries and monitors services for conformance with contact terms and conditions and accepts or rejects them. Validates and processes invoices in accordance with Library policies and procedures.

Develops and manages quality control and assurance processes and procedures for oversight throughout the contract life cycle. Monitors vendors' reporting of performance management metrics throughout contracts' period of performance, ensuring that all performance management reporting contract terms are fulfilled by the vendors. Submits contractor performance evaluation pursuant to Library regulations.

Collaborates with internal and external stakeholders, business analysts, IT specialists, contractors, and others to identify and capture SEPD acquisitions and vendor-related requirements and expectations at the Service-wide and division/section levels.

Articulates clear requirements in Statements of Work or Performance Work Statements for more complex goods and services requiring periodic oversight and interaction with contractor program management and Library service units to address issues with contract staffing, schedule, and project management.

Supports acquisitions and vendor portfolio reporting and analysis, including preparation of SEPD acquisitions and vendor portfolio reports, review of acquisitions and vendor portfolio performance metrics, and formulating acquisitions and vendor portfolio recommendations based on overall acquisitions and vendor portfolio performance. Participates in acquisitions and vendor Portfolio Review meetings.

Researches, evaluates, and implements new approaches to streamline operations for procurements, including methods and techniques that increase efficiency of such operations as determination of purchase options, completion of cost analyses, and solicitation of bids.

Supervisory status

Promotion Potential


Conditions of Employment

No additional requirements to those listed above.


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of contract administration principles and practices to monitor contractor performance; ensure compliance with contract terms; resolve issues; and perform contract closeouts.**

Ability to perform vendor management and acquisition planning activities.**

Ability to communicate in writing.**

Ability to interact collaboratively with others and provide consultation and liaison services.

Ability to research, analyze and interpret data related to issues or problems with the acquisition of goods and services.

Ability to communicate effectively other than in writing.


Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email The decision on granting reasonable accommodation will be determined on a case-by-case basis.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview.

The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview.

The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: .

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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