Administrative Assistant of Operations and Finance, VSGI

Fairfax, VA
Commensurate with education and experience.
Sep 26, 2020
Sep 30, 2020
Full Time
Administrative Assistant of Operations and Finance

The George Mason University, Virginia Serious Game Institute (VSGI) within the College of Visual and Performing Arts (CVPA) seeks qualified candidates for a position as an Administrative Assistant of Operations and Finance. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities: The role of the Administrative Assistant of Operations and Finance is to provide administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Director and Associate Director of the VSGI.

Specific duties: * Coordinate and direct office services such as records and budget preparation, personnel records management, and financial management of all VSGI budget account in coordination with the CVPA Finance Office; * File and retrieve corporate documents, records and reports; * Make arrangements and manage schedules for committees and Executive Advisory board, and other meetings and events; * Make travel arrangements for program staff and faculty; * Attend and compile, transcribe and distribute minutes of meetings; * Order supplies and equipment, maintaining records management systems, and performing basic financial management of program budgets in coordination with CVPA's Finance Department; * Complete professional development and in-service activities in accordance with university standards; * Read and analyze incoming memos, submissions and reports in order to determine their significance and plan their distribution; * Meet with individuals, special interest groups, and others on behalf of the Program Director, committees, and boards of directors; * Manage and maintain the Director and Associate Director's schedules; * Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, and/or presentation software; * Setup and oversee administrative policies and procedures for offices and/or organizations; * Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures; * Supervise and train clerical staff, as well as interpret VSGI administrative and operating policies and procedures for students, staff, faculty, and resident companies.

Required Qualifications: * Extensive knowledge of word processing, spreadsheets, databases, and business presentation software applications; * Possess an approach that fosters a respectful, nonthreatening workplace environment; * Have a demonstrated commitment and ability to work collaboratively within a complex work environment; * A Bachelor's degree (preferred) or an equivalent combination of education and experience; * Demonstrated administrative assistant experience (three years or more in a large organization, or five years or more in a smaller organization is preferred); * Excellent interpersonal and presentation skills; * Proven critical thinking, problem-solving, and judgment skills.

"For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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