Payroll Supervisor (administrative Assistant V)

Location
Fairfax, Virginia
Salary
$47,145.49 - $78,575.74 Annually
Posted
Sep 26, 2020
Closes
Oct 03, 2020
Ref
20-01282
Hours
Full Time
Job Announcement

Serves as the subject matter expert of county and departmental payroll policies and procedures supporting both general county and law enforcement personnel. Supervises the payroll section, which includes the ability to resolve problems, balance priorities, and direct the work of four payroll clerks in the daily assignments associated with the payroll section. Ensures that all work conforms to the county's personnel regulations and payroll procedures. Provides consultation and technical assistance to agency employees and superiors on personnel and payroll policies and procedures.

The assigned functional area of this position is payroll.

This job is being re-advertised. Previous applicants do not need to re-apply to be considered.


Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties
  • Supervises a group of clerical/accounting personnel performing duties at the Asst. III level;
  • Determines, modifies, and implements administrative policies, procedures and methods to improve office practices;
  • Designs and uses spreadsheets and databases to interpret and organize resource information;
  • Provides customized reports to analysts or others in the unit.

Office Management
  • Supervises several dissimilar or specialized functions each with unique training requirements;
  • Devises procedures for complex or specialized functions;
  • Anticipates and develops procedures/tools to prevent problems; solves unusual problems;
  • Provides administrative support to the functional area;
  • Analyzes short and long-range administrative needs such as space, staffing of functional area).
Information Systems/Software
  • Trains staff in use of agency information systems/software;
  • Researches & selects hardware/software;
  • Creates complex spreadsheets for department;
  • Operates/manages complex databases & other software using advanced functions;
Reports
  • Prepares one of a kind reports, gathers statistics based on information compiled from various sources, draws conclusions, and makes recommendations.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.
Math Skills
  • Basic math skills.
PC Skills
  • Intermediate skills in the use of applicable Microsoft Office Suite software;
  • Intermediate skills in the use of agency specific software applications.
Communication
  • Ability to communicate well through written and oral means;
  • Ability to speak in front of a group.
Information Abilities
  • Ability to gather, integrate, and analyze complex data.
Interpersonal Abilities
  • Ability to establish and maintain effective working relationships with both external and internal contacts.

Personnel and Payroll
  • Ability to perform all human Capital Management Enterprise Resource Planning system functions.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, public safety background check and driver's license check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Knowledge of SAP (FOCUS) and TeleStaff applications. Intermediate experience with Excel spreadsheet calculations.

PHYSICAL REQUIREMENTS:
Work requires the ability to operate keyboard-driven equipment and to sit for long periods. Employment contingent on completion of background investigation and employee is subject to random drug testing. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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