BUDGET AND FINANCIAL SPECIALIST

Location
*METRO-accessible*, Virginia
Salary
$43,617.60 - $85,488.00 Annually
Posted
Sep 25, 2020
Closes
Oct 09, 2020
Ref
4414-21A-SRF-KH
Function
Management
Hours
Full Time
Position Information

Come and join our dedicated team of Budget and Finance Professionals!

The Arlington County Sheriff Office is currently seeking a Budget and Finance Specialist. This position is assigned to the Arlington County Detention Facility (ACDF). As the only position in the ACDF fully dedicated to supporting its financial and budget activities, the scope and complexity of the position’s duties have significantly increased over the years. In addition to managing and accounting the funds in up to 450 inmate accounts, the position is responsible for procuring and ensuring payment of 4.5 million of ACDF goods and services. This position also ensures that the ACDF’s financial practices and procedures comply with all federal, state, and County requirements and performs work that includes representing the ACDF in audits with various regulatory agencies. Responsibilities include routine contact with the Office’s Management and Budget Specialist to manage the ACDF budget and with the Treasurer’s Offices to resolve account discrepancies.

Specific duties include:
  • Depositing monies from inmate and family members, monitoring fund access, and preparing daily reconciliations; managing inmates’ accounts including the collection of their debts to the County (e.g. Court cost, medical) and making payments for other obligations (e.g. Canteen purchase remittances to family members);
  • Maintaining inmate accounting records (classifying transactions, reconciling accounts, closing accounts, preparing balance sheets and financial statement); collecting revenues from a variety of sources (e.g. work release program, phone program) and ensuring all revenues and refunds are appropriately deposited and recorded;
  • Annually coordinating the disposal of unclaimed personal funds of inmates in accordance with state regulations; conducting bid solicitations for the purchase of lease of ACDF goods and services, evaluating vendor proposals, and preparing requisitions and purchase orders; ensuring appropriate and timely payment for ACDF goods and services;
  • Analyzing and reporting ACDF budget data to support mid-year review and year-end closeout processes and assisting with developing ACDF cost projection; researching and resolving discrepancies identified in a wide variety of ACDF financial transactions (inmate accounts, invoices, etc.); and performing other office duties as assigned.
May perform other related tasks as required.

Selection Criteria

Minimum:
Bachelor's degree in Business Administration, Public Administration or related field with a minimum of 12 college-level course hours in budget, accounting, and/or procurement, PLUS at least one year of experience in budget, accounting, procurement and/or auditing in either a private, public or governmental environment.

Substitution:
Additional qualifying experience may substitute for the degree requirement on a year-for-year basis.

Desirable:
Preference may be given to candidates with experience in one or more of the following:
  • Budget development, accounting, and financial analysis;
  • Advanced Microsoft Excel skills (including pivot tables and reports); and/or
  • Knowledge and experience with managing a federally direct audit.


Special Requirements

Candidates may be asked to provide document(s) supporting completed academic coursework.

Candidates must successfully complete a character background investigation and a drug screening test. The background investigation is conducted by the Sheriff's Office and includes a polygraph examination.

Additional Information

This is a local civilian (non-sworn) position that is not in the Arlington County competitive service. Employee is eligible for County benefits including health insurance and retirement.

Work Hours: 40 hours a week, Monday through Friday. Core work hours are between 8am and 5pm.

Please complete each section of the application. A resume may be attached, however; it will be no substitute for the completed application. Your responses to the supplemental questionnaire are required for this position. Please do not give “see resume “as a response to the questions, Incomplete application will not be considered. Duties of this position include working around inmates in the Arlington County Detention Facility, in the presence of sworn law enforcement personnel.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

This position requires a Bachelor's degree in Business Administration, Public Administration, or a related field with a minimum of 12 college-level hours in budget, accounting, and /or procurement, PLUS at least one year of professional experience in budget, accounting, and/or procurement in wither a private, public, or governmental environment. Please check all that describe your background and/or experience.
  • Bachelor's degree in business administration, public administration or a related field
  • Completed a minimum of 12 college-level course hours in budget, accounting, and procurement
  • At least one year of experience in either a private, public, or governmental environment
  • I am substituting experience for the degree requirement on a year-for-year basis
  • None of the above


02

List the college courses and credit hours of the coursework you have completed in budget, accounting, and /or procurement to meet the 12-credit hour minimum requirement. Indicate the name of the college or university where course was completed. You may be asked to supply supporting documentation:

03

Please check all that apply which describe your background and/or experience.
  • Budget development, accounting, and financial analysis
  • Contract Management process
  • Advance proficiency in Microsoft Excel including pivot tables and other advance features
  • Knowledge and experience with managing a federally directed audit
  • None of the above


Required Question

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