Duties

Summary

This position is located in the Education Division of the Exhibitions, Collections, and Programs' (P) staff, in the Office of the Head of Education (PED). The incumbent reports directly to the Education Division Administrator (PED Administrator). The primary purpose of the position is to support division wide initiatives coordinated by the PED Administrator, the incumbent provides principal support to the PED Administrator and alternate support to the Head of Education.

Learn more about this agency

Responsibilities

The incumbent:

Incumbent develops, implements, and maintains organizational systems and software to improve the administrative efficiency and communication across the Division. Incumbent is responsible for managing the division-wide stats, which includes data collection, meeting various program areas about the information they collect, reporting data to external departments, and visualizing data so that leadership can identify gaps in PED's work and pinpoint new areas of focus. Incumbent serves as the division's timekeeper. The incumbent handles scheduling, correspondence and file management, travel, supplies, purchasing, and budget tracking, and supports work related to personnel actions and files, budget management and records, agendas for meetings, and other administrative matters. Responsible for maintaining, and tracking the Division's complex recordkeeping system, from file creation to archiving.

Schedules calendar and coordinates meetings for Division Head, prepares meeting materials and reserves meeting spaces; keeps notes and records of meeting; monitors Division Head's leave schedule. Receives incoming mail for the Division, reviews Division Head's mail and other office material for distribution to appropriate department and staff. Occasionally drafts and types letters for the signature of the Division Head.

Does art historical research online and in Gallery library, as necessary, for Division Head. Creates Power Point presentations as requested. Arranges business travel, expense reporting, and reimbursements for Head of Education.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

• U.S. Citizenship or National
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements
• Time-in-Grade requirement must be met by closing date of this announcement

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

Candidates must meet the Qualification Standards Handbook R equirements for GS-1016-11. Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

For this position candidates must possess at least one year of specialized experience, equivalent in responsibility to the federal GS-9 level, providing support for division-wide initiatives coordinated by the PED Administrator, providing principal support to the PED Administrator and alternate support to the Head of Education.

Other Relevant Eligibility Criteria : None

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their resume and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.

• Knowledge of art history, museum education, art education, arts administration, and/or museum studies required. Significant experience planning and implementing education programs in an art museum.
• Thorough knowledge of art history and art education, as well as teaching experience, is needed to plan, execute, and assess programs.
• Skill in administering an office diverse in function and composition.

Time-in-Grade: Current federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

CTAP/ICTAP: To be considered "well qualified", you must meet all of the requirements as described in this section.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Education

Education: Although this position doesn't have an education requirement, you are may submit a copy of your transcripts if you like. All academic degrees and coursework must be from accredited or pre-accredited institutions Click here for information on Foreign Education .

Additional information

• The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  
  • More than one selection may be made from this vacancy announcement.
  
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  
  • AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.
  
  • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
  
  EEO Policy: https://www.usajobs.gov/Help/equal-employment-opportunity/
  
  Reasonable Accommodation Policy: https://www.usajobs.gov/Help/reasonable-accommodation/
  
  Veterans Information: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/
  
  Selective Service Registration: http://www.sss.gov/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.




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Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

Please carefully review the following list to determine what documentation you need to submit.

Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

• Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
• Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
• Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
• For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
• It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). If you are a former Federal employee, and need to obtain a copy of your SF-50: http://www.archives.gov/st-louis/civilian-personnel/index.html

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!

Full position title;

appointment type;

occupational series;

pay plan, grade, and step;

tenure code; and

service computation date (SCD).

Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information.

Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011 .

Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.