Director of Fiscal Services and Operations

Employer
USAJobs
Location
Silver Spring, Maryland
Posted
Sep 23, 2020
Closes
Oct 01, 2020
Function
Executive, Director
Hours
Full Time
Duties

Summary

The Office of Operations (OO) is responsible for overseeing the agency's business programs and operations across all FDA Centers, field offices, regions and the Office of the Commissioner. OO plans and manages all business operations, including the budget, human resources, information technology, facilities, security and safety, ethics, equal employment opportunity, acquisitions and grants.
Learn more about this agency

Responsibilities

  • Serves as the Office of Finance, Budget and Acquisitions (OFBA), Working Capital Fund (WCF) authority as related to all budget/financial policy development and evaluation activities and issues.
  • Provides leadership for the FDA's WCF budget/financial policy positions and attendant resourcing proposals included in FDA's budget submissions with respect to the cost and delivery of shared services.
  • Evaluates the financial implications and impact of mission-direct policy proposals that have resource implications for the continued or expanded delivery of shared services to FDA?s domestic and international public health programs.
  • Supports the development of the agency's WCF budget in accordance with HHS, OMB, and Congressional requirements, policies, procedures and regulations.
  • Leads the development and inclusion of cross-cutting shared services proposals in FDA?s budget submissions.
  • Supports the Agency mission, vision, goals, and objectives through the oversight and direction of WCF policy, evaluation, and analysis activities.
  • Demonstrates and exercises senior leadership in determining direction, creation, and implementation of FDA's efforts regarding WCF planning, resource forecasting, and contingency strategies.
  • Promotes the FDA's public health mission and priorities, often interacting directly with FDA Center Directors and other senior executives and officials on broad WCF financial policy matters.
  • Leads or co-leads WCF fiscal forums consisting of senior executive members from FDA Centers and Offices, regulated industry, and HHS where strategies and policies are formulated that have broad impact on the delivery and cost of shared services.
  • Provides executive leadership and collaborates with the COO and CFO in the development and implementation of long-range enterprise-wide WCF budget/fiscal policy plans and initiatives.
  • Serves as technical advisor and executive leader on sensitive and controversial issues that have significant impact on agency goals and objectives.
  • Represents the agency before HHS, OMB, and Congress relative to WCF policy and shared services cost and delivery issues that impact FDA's Centers and Offices.
  • Provides leadership and advice on matters of WCF budget formulation, charge-back modeling, cost allocation, and pricing and billing in a complex and decentralized environment supporting multiple Centers and Offices at FDA.
  • Serves as the primary liaison to the FDA CFO and COO to ensure WCF policies, processes, and actions promote the agency?s public health mission.
  • Coordinates jointly within FDA's WCF governance structure to ensure short- and long-term priorities, including development and implementation of plans, strategies, and direction, are met for all of FDA.
  • Serves as the subject matter expert for all WCF budget reviews, pricing strategies and proposals, and short- and long-term planning.
  • Leads strategic discussions and briefings before HHS, OMB, and Congress on cross-cutting shared services issues and evaluations that have far-reaching implications on FDA?s direct public health mission delivery programs.
  • Leads FDA's WCF budget formulation and contributions to relevant WCF justification elements included in FDA?s budget submissions, including demonstrating the need for cross-cutting or shared services initiatives for presentation to Congress.
  • Provides leadership and advice relative to developing and implementing systems/tools that support the integration of WCF and attendant shared services into the overall agency budget.
  • Provides advice and guidance to the FDA CFO on the impact of industry-funded user fee policies and proposals on FDA?s WCF and shared services activities


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • U.S. Citizenship is required for federal employment.
  • Background and/or Security Investigation is required.
  • Must complete 1 year SES probationary period, if not previously completed.
  • Application package must be received by closing date of this Announcement.
  • Ethics pre-clearance is required.


Qualifications

In order to qualify for Director of Fiscal Services and Operations, 0501, ES - 00, you must possess the following:
    • Specialized Experience Requirement
    • Basic Qualification Requirements
    • Technical Qualifications (TQs)
    • Executive Core Qualifications (ECQs)
Specialized Experience Requirement
To be qualified for this position, your resume must reflect experience in a managerial capacity with responsibility for providing supervisory direction to a large and diverse organization responsible for promoting economy, efficiency, and effectiveness in the administration of programs and operations and preventing and detecting fraud and abuse in such programs and operations. This experience must be evidenced by sophisticated analytical skills, superior written and oral communication skills, good judgment, and experience in interacting with government and non-government officials. Typically, experience of this nature is gained at or above the GS-15 grade level in the Federal service, or its equivalent with state or local government, the private sector, or nongovernmental organizations. At this level, you would have typically been responsible for planning, directing, and evaluating work that included managing and/or supervising other managers. You must demonstrate in your resume, significant achievements, increasing levels of responsibility as a manager, and a solid record of successful professional performance.

Basic Qualifications Requirement
As a basic requirement for entry into the Senior Executive Service (SES), your resume must show evidence of progressively responsible leadership experience that is indicative of senior executive level management capability, and that is directly related to the skills and abilities outlined under:

1) Technical Qualifications (TQs); and
2) Executive Core Qualifications (ECQs)

Technical Qualifications (TQs) -- Your resume must show that you possess the following TQs:
1. Demonstrated experience leading the development, implementation, and maintenance of policies and procedures to support and manage a federal revolving fund such as a working capital fund or a franchise fund.
2. Expert experience in developing cost allocation and/or fee-for-services processes and procedures that support the billing and full cost recovery basis of charges to customer organizations.
3. Expert knowledge of federal appropriations laws, regulations, and policies.
4. Knowledge of federal financial systems, budget formulation, budget execution operations, regulations and policies relative to working capital and/or revolving funds as well as direct appropriations.

Executive Core Qualifications (ECQs) -- Your resume must show that you possess the following ECQs:

1.Leading Change
2. Leading People
3. Results Driven
4. Business Acumen
5. Building Coalitions

Fundamental Competencies are the foundation for success in each of the ECQs and should be evident over the course of your resume:

1. Interpersonal Skills
2. Oral Communication
3. Integrity/Honesty
4. Written Communication
5. Continual Learning; and
6. Public Service Motivation

It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs. https://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/ .

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. (Competencies: creativity and innovation, external awareness, flexibility, resilience, strategic thinking, vision)

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. (Competencies: conflict management, leveraging diversity, developing others, team building)

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high quality results by applying technical knowledge, analyzing problems, and calculating risks. (Competencies: accountability, customer service, decisiveness, entrepreneurship, problem solving, technical credibility)

4. Business Acumen: The ability to manage human, financial, and information resources strategically. (Competencies: financial management, human capital management, technology management)

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. (Competencies: partnering, political savvy, influencing/negotiating)

Additional information on the proper preparation of ECQs is available by going to the Office of Personnel Management's web site at http://www.opm.gov/ses/references/GuidetoSESQuals_2010.pdf . Applicants are encouraged to follow the Challenge, Context, Action, and Result model outlined in the guide.

The application process for this position is RESUME ONLY. You should address the TQs and ECQs within the context of a 5-page resume. Any information submitted in excess of 5 pages WILL NOT be considered. We strongly encourage you to submit a resume that is tailored specifically for this position to ensure it includes relevant examples of how you possess the technical qualifications and the five Executive Core Qualifications. Your resume should emphasize your level of responsibilities, the scope and complexity of programs managed (e.g., budget, type/# of staff supervised) and program accomplishments, including the results of your actions.

If selected, you will be required to complete an ECQ package by drafting narratives for each of the ECQs for submission and certification by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you will not need to draft the ECQs.

Public Health Service Commissioned Corps Officers interested in applying for this position to serve in the SES must resign their commission if selected.

Education

There is no education requirement for this series.

Additional information

          • If you are serving or have served in the last 5 years from the closing date of this announcement as an Executive Branch political, Schedule C, or Non-career SES appointee, HHS/FDA may be required to obtain approval by the Office of Personnel Management (OPM) prior to beginning employment. You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed. If you have served or are currently serving, you must provide a copy of your SF-50, Notification of Personnel Action, documenting this appointment. In addition, you will be required to respond to the question in the assessment and certify your responses to the questionnaire. Political Appointee FAQ - OPM
          • Probationary Period: Persons newly selected for career appointment to the SES must have their ECQs approved by the OPM Qualifications Review Board and will be required to serve a one-year probationary period.
          • Relocation/Moving Expenses: Will not be authorized.
          • A one-time Relocation or Recruitment Incentive will not be offered.
          • Mobility: Individuals selected for SES positions may be subject to reassignment across geographic, organizational, and functional lines.
          • Direct Deposit: All Federal employees are required to have Federal salary payments made by electronic direct deposit to a financial institution of their choosing.
          • Selective Service: As a condition of employment, all male applicants born after 12/31/1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
          • Veterans' Preference: Does not apply to the SES.
          • Reasonable Accommodation: This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda Center Helpdesk (888) 478-4340; TTY/TDD: (866) 539-4484; or by email quickquestions@fda.hhs.gov. The decision on granting reasonable accommodation will be made on a case-by-case basis.
          • Equal Employment Opportunity: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
          • E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
Benefits for federal employees:
https://www.usajobs.gov/Help/working-in-government/benefits/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the job opportunity announcement closes (at 11:59 pm ET on 10/02/2020).

Your resume and responses to the Assessment Questionnaire are an integral part of the process for determining your basic and specialized qualifications for the position. Responses that are not supported by your resume will eliminate you from consideration. Your application will be evaluated in the following manner:

1. Application packages will be reviewed for completeness. Incomplete or late packages will not receive further consideration.

2. Basic qualifications review. Your resume and questionnaire will be reviewed to ensure that you meet the Specialized Experience Requirement. If you do not meet this requirement, you will not receive further consideration.

3. If it is determined that you meet the basic qualifications for the position, your application package will be further evaluated by a rating and ranking panel, and highly qualified candidates may be invited to participate in a structured interview, submit writing samples, and undergo reference checks. Top candidates may be required to submit further written documentation of qualifications.

4. The HHS FDA Executive Resources Board will review results and make recommendations on final selections to the appointing authority.

All information concerning qualifications is subject to investigation. You should expect that we will verify performance, suitability, security information and take that information into account in making employment offers. False representation may be grounds for non-consideration, non-selection, and/or appropriate disciplinary action. All initial appointments to an SES position are contingent on approval from OPM's Qualifications Review Board unless the selectee has successfully participated in an OPM approved SES Candidate Development Program. An individual's initial SES career appointment becomes final only after the individual successfully completes a 1-year probationary period. For additional information concerning the SES visit http://www.usajobs.gov/SeniorExecutives.

Background checks and security clearance

Security clearance
Confidential

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

All applicants are required to submit the following supporting document type(s):
  • Resume
  • SF-50 (showing current status as current federal employee or SES reinstatement eligibility)
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
  • Cover Letter
  • Other (QRB Certification, if applicable)
We strongly encourage you to submit a resume that is tailored specifically for this executive position to ensure it includes relevant examples of how you possess the technical qualifications and the five Executive Core Qualifications. Your resume should emphasize your level of responsibilities, the scope and complexity of programs managed and program accomplishments, including the results of your actions.
  • Applicants typically provide the following information in their resume:
  • Vacancy announcement number and title of position -
  • Full name, mailing and email addresses, day and evening telephone numbers.
  • Educational information, including the name, city and state of colleges or universities attended, as well as the type of degree received.
  • Information about paid and unpaid work experience related to the position, including: title, duties and accomplishments, employers' name and address, duration of employment, and salary (or Grade, if Federal).
  • Information about honors, awards, and special accomplishments.
Financial Disclosure Reporting: The Ethics in Government Act, PL 95-521 requires the applicant selected for this position to submit a Public Financial Disclosure Report (OGE form 278) prior to assuming the SES position, annually, and upon termination of employment. Visit the Office of Government Ethics website at www.oge.gov and select Financial Disclosure. Frequently Asked Questions can be found at FAQs/. https://www.oge.gov/web/oge.nsf/Public%20Financial%20Disclosure.

Do NOT include Personally Identifiable Information (PII) such as Social Security Number or Date of Birth on your resume.

For Most Effective Resumes Tips visit: https://help.usajobs.gov/index.php/Most_Effective_Resumes

Please visit the YouTube Link for additional Tips: https://www.youtube.com/watch?v=bqYkibnuiJU

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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