Legal Assistant (Office Automation)

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 23, 2020
Closes
Oct 01, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Learn more about this agency

Responsibilities

This position is located in the FECA Subrogation Unit, Division of Federal Employees and Energy Workers' Compensation (FEEWC), Office of the Solicitor. The Division is responsible for providing legal services to the Office of Workers' Compensation Programs (OWCP) in connection with workers' compensation claims under the Energy Employees Occupational Illness Compensation Program Act (EEOICA), the Federal Employees' Compensation Act (FECA), and related statutes. The Division also provides legal services to all agencies of the Department of Labor in connection with claims under the Federal Tort Claims Act (FTCA), the Military Personnel and Civilian Employees' Claims Act (MPCECA), and related statutes. The FECA Subrogation Unit is responsible for determining whether FECA claimants should be required to seek damages from third parties potentially liable for FECA-covered injuries and illnesses and for monitoring any litigation seeking such damages.

The incumbent selected for this position will be responsible for performing the duties listed below;
    • Reviews materials coming in to the division, routes them to the appropriate staff and assigns due dates in accord with division policies and knowledge of staff responsibilities.
    • Enters information on each new matter into the computerized Matter Management System (MMS) and works with counsels, attorneys, and paralegal specialists to assure that information in MMS and other SOL automated and tracking systems is complete, accurate and up to date.
    • Establishes and maintains files and document control systems for assigned matters; and maintains a tracking system on each activity assigned.
    • Provides assistance to paralegal specialists and attorneys in searching files and preparing and filing briefs, motions, and other legal documents.
    • Prepares non-legal correspondence for signature by a paralegal specialist or attorney, such as transmittals, acknowledgements, and requests for information concerning case matters.
    • Assist in the preparation of responses to Privacy Act requests.
    • Ensures that formats meet applicable requirements and verifies case citations and legal references to ensure accuracy.
    • Handles incoming checks by copying, logging, and distributing information regarding each check to appropriate paralegal.
    • Assist attorneys or paralegal specialists in responding to inquiries about matters in the Division or in directing inquiries to the appropriate person.
    • Retrieves information and prepares reports from case databases.
    • Assist paralegal specialists in establishing tracking system for case deadlines.


Travel Required

Not required

Supervisory status
No

Promotion Potential
08 - This position is at the Full Promotion Potential (FPL).

Requirements

Conditions of Employment

  • Must be a U.S. Citizenship.
  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Relocation expenses will not be paid.
  • Must be able to type at least 40 wpm.


Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

Qualifications

To be qualified for the GS-08 legal assistant, you must have at least one full year of specialized experience equivalent to the GS-07 level in the Federal service performing the following types of duties: processing docketing requests, preparing written documents and materials using automated applications, and providing legal assistance and technical work to enter, store and update automated docket databases.

You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 90 and above in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

  • Case Management
  • Customer Service
  • Written Communication
  • Oral Communication
  • Research and Analysis

    The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents. Follow the instructions: click How To Submit Supplemental Documentation Document.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

- Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):

(a) Persons with Severe Disabilities (SCHEDULE A)
(b) Veterans' Recruitment Appointment (VRA)
(c) 30% or More Compensably Disabled Veterans
(d) Former Peace Corps Volunteers OR Current of Former Peace Corps Employees

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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