As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. With over 650 student-athletes competing throughout UW's 22 sports programs, the department of Intercollegiate Athletics is committed to a leading-edge student-athlete experience, and offering student-athletes the ability to compete for NCAA, IRA, and Pac-12 championships while working toward a degree from one of the world's leading public research universities. Direct the office operations for the Event and Facility Management Offices in the Department of Intercollegiate Athletics, with an emphasis on special events, facility tours, and hourly staff coordination., The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. PROGRAM COORDINATOR, Events/Facilities Req #: 167769 Department: ATHLETICS Posting Date: 05/29/2019 Closing Info: Closes On 06/11/2019 Salary: $3,266 - $4,365 per mo Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. With over 650 student-athletes competing throughout UW's 22 sports programs, the department of Intercollegiate Athletics is committed to a leading-edge student-athlete experience, and offering student-athletes the ability to compete for NCAA, IRA, and Pac-12 championships while working toward a degree from one of the world's leading public research universities. Direct the office operations for the Event and Facility Management Offices in the Department of Intercollegiate Athletics, with an emphasis on special events, facility tours, and hourly staff coordination. Special Events * Act as event manager on site for special events & other sporting events. * Communicate with potential users related to facility availability and scheduling walk-throughs. * Coordinate event and facility logistics for special event rentals by working directly with internal and external partners, including but not limited to, IT, audio, video, graphic design, web design, facilities, equipment and concessions. * Schedule and coordinate event staffing as needed (Customer Service Team ushers, Staff Pro security, Husky First Aid, Seattle Fire Dept., etc.). * Schedule and coordinate with various campus departments to provide event support (UWPD, Transportation Services, UW Recycling, UW Grounds, etc.). * Create floor plans and event diagrams for special events. * Create invoices and track billing, expenses, and other related paperwork. * Provide data and information to the Director of Sales and Special Events to guide long range planning and implementation of rental rates and policies for internal and external groups. Participate in budget planning discussions. * Schedule and lead facility tours as part of the ICA Tours Program. * Other duties and projects, as assigned. Office Management * Serve as HR Partner for Workday payroll system, overseeing HR processes for ICA Customer Service Team, First Aid staff, and football Guest Services team. * Schedule and coordinate hourly support staffing. * Order and track supplies and rental equipment. * Other duties and projects, as assigned. Football Game Day Operations * Assist the Director of Sales and Special Events to develop, establish, and implement policies and procedures for Premium Seating locations within Husky Stadium which conform to ICA customer service mission, values, and core standards. * Supervise game-day operations for beer gardens in the stadium. * Supervise game-day operations in select Premium Seating locations, Customer Service Team ushers, and Premium Seating staff. * Assist with game day set up. * Other duties and projects, as assigned. Compliance with the rules and regulations of the University, the NCAA, the Pac-12 Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics. REQUIREMENTS: A high school graduation or equivalent AND two years of experience in an event management, event planning, or facility management role, preferably in a Division I intercollegiate athletics sports environment OR equivalent education/experience. ADDITIONAL REQUIREMENTS: Proven ability to manage event costs and maintain customer service at a high level. Available to work nights, weekends, and holidays for events. Ability to stand and/or walk four or more hours continuously and to work greater than a 10-hour day on event days. Demonstrated proficiency in Microsoft Office and Adobe Creative Suite applications. Ability to learn staffing scheduling software and payroll software. Ability to communicate both orally and in writing; knowledge of NCAA, Pac-12, and University rules. DESIRED: Bachelor's Degree preferred. Candidates should have the ability to apply good judgement, discretion and initiative and prioritize assignments with conflicting deadlines in performing duties; the successful candidate will have strong organizational and communication skills. Experience with Workday payroll system. SHIFT: Monday-Friday, 8am - 5:00pm (evening, weekends, and holidays as required) Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206- - / 206- - (tty) or @uw.edu. University of Washington A high school graduation or equivalent AND two years of experience in an event management, event planning, or facility management role, preferably in a Division I intercollegiate athletics sports environment OR equivalent education/experience., Proven ability to manage event costs and maintain customer service at a high level. Available to work nights, weekends, and holidays for events. Ability to stand and/or walk four or more hours continuously and to work greater than a 10-hour day on event days. Demonstrated proficiency in Microsoft Office and Adobe Creative Suite applications. Ability to learn staffing scheduling software and payroll software. Ability to communicate both orally and in writing; knowledge of NCAA, Pac-12, and University rules., Bachelor's Degree preferred. Candidates should have the ability to apply good judgement, discretion and initiative and prioritize assignments with conflicting deadlines in performing duties; the successful candidate will have strong organizational and communication skills. Experience with Workday payroll system. The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206- - / 206- - (tty) or @uw.edu. University of Washington