Executive Assistant

Location
Rockville, MD
Posted
Apr 22, 2020
Closes
Oct 01, 2020
Ref
225385
Function
Administrative, Other
Industry
Other
Hours
Full Time
Job Summary/Company:
Sparks Group has partnered with a rapidly growing company that is looking for their next Executive Assistant to support a C level Executive! The Executive Assistant will be responsible for managing and providing a broad range of high level administrative and executive assistant duties. This role will focus on overall administrative functions including scheduling, travel, meeting planning and execution as well as special projects. If you are interested in hearing more, please call sparks at 301-926-7800!

Responsibilities:
  • Provide administrative support, including general administration, project management, analytics and meeting planning
  • Maintain calendars and meeting schedules
  • Arrange travel including reservations, trip agendas, hotel accommodations and trip follow up
  • Assists with meeting preparation and execution, special event planning and employee engagement initiatives.
  • Builds and maintains reporting tools on a weekly/monthly/quarterly/annual basis and partners with direct reports to ensure deadlines are met
  • Follows up on communication with staff and Senior Leadership Team.
  • Follows up and assists with phones calls and emails.
  • Tracks and follows up on action points from meetings.
  • Reconciles expenses, invoices and all financial documents for the SVP.
  • Manages special projects as assigned.
  • Work with vendors to process invoices and legal documents.
  • Manage external vendor relationships, as needed.
  • Other duties and projects as assigned
Qualifications/Background Profile:
  • 5+ years of administrative assistant experience for executive level leaders
  • Bachelors Degree Preferred but not required
  • Advanced Microsoft Office Skills - Word, Excel, PowerPoint, and Outlook
  • Ability to multi task in a fast-paced environment.
  • Excellent organizational, analytical and grammatical skills.
  • Strong attention to detail
  • Ability to handle details of confidential nature
  • Excellent written and verbal business communication skills
  • Ability to interact with all levels of leadership

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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