Pathways Intern - Student Trainee Legal Administrative Specialist (Claims Examiner), GS-0999-4/5

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 18, 2020
Closes
Sep 25, 2020
Hours
Full Time
Duties

Summary

This position is located in the Department of Homeland Security (DHS), United States Coast Guard (USCG), Assistant Commandant for Resources, National Pollution Funds Center (NPFC), Natural Resource Claims Division (NRD), in Washington, D.C.

Learn more about this agency

Responsibilities

You will serve as a Pathways Intern under the Pathways Internship Program. Under the direct supervision of a higher graded staff member, you will be implementing sound operating procedures, maintaining an electronic administrative record, drafting correspondence, reviewing financial statements, and other administrative tasks.

Being a civilian working for the Coast Guard makes you a valuable team member. Typical duties include:
  • Learning how to manage the process of evaluating NRD claims submitted to the NPFC for compensation from the Oil Spill Liability Trust Fund (OSLTF).
  • Entering claim data into online systems.
  • Uploading claim documents to support a complete administrative record.
  • Preparing graphs, charts, spreadsheets, etc. using available technology (e.g., SharePoint, Power BI, Dynamics, etc.)
  • Reviewing training materials produced by the NPFC and other Trustee agencies, such as the NOAA, U.S. Fish and Wildlife Service, etc.


Travel Required

Not required

Supervisory status
No

Promotion Potential
09 - Intern may be appointed at the GS-4 or GS-5 level. Upon conversion, promotion potential is to the GS-9 level if all qualification and performance requirements are met.

Requirements

Conditions of Employment

  • U.S. Citizenship is required.
  • Must meet the requirements of the Pathways Internship Program.
  • Males born after 12/31/1959 must be registered for Selective Service.
  • Must be at least 16 years of age.
  • Must sign a Pathways Internship Program Participant Agreement.


All qualification requirements must be met by the closing date of the announcement.

Must meet the requirements of the Pathways Internship Program throughout the duration of your Pathways appointment.

Must sign a Pathways Internship Program Participant Agreement and must maintain good academic standing.

Qualifications

In order to be eligible for a Pathways Intern Program appointment, you must be a student enrolled or accepted for enrollment as a full or part-time degree (diploma, certificate, etc.) seeking student in an accredited high school, technical or vocational school, 2-year or 4-year college or university, graduate or professional school. Selected candidates will be required to submit a copy of their transcripts and a letter of enrollment or acceptance for enrollment prior to appointment.

In addition to the eligibility requirement:

For the GS-0999-04 Level: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general experience and education as explained below. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of a Pathways Intern - Student Trainee Legal Administrative Specialist (Claims Examiner). Examples of general experience include: filing material in alphabetical, numerical or chronological order; operating a copying machine; collating and stapling materials; generating reports of daily activities, and entering data into data processing software functions.

Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-4 grade level. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

For the GS-0999-05 Level: To be eligible at the GS-5 level, you must have: at least one (1) year of general experience; or four (4) years of education above the high school level leading to a bachelor's degree or equivalent degree; or a combination of both general experience and education as explained below. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of a Pathways Intern - Student Trainee Legal Administrative Specialist (Claims Examiner). Examples of general experience include: data entry; filing material in alphabetical, numerical or chronological order; operating a copying machine; collating and stapling materials; reviewing documents for accuracy and producing a variety of written documents utilizing word and data processing software functions; and generating reports of daily activities.

Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-5 grade level. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

Intern must maintain good academic standing throughout the duration of the Pathways appointment.

Education

This position does not have a positive education requirement, at the trainee level. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Additional information

Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click here

If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor. However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s).

All Federal employees are required to have Federal salary payments made by direct deposit.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued.

Selectee must sign a Pathways Participant Agreement.

Interns may be considered for noncompetitive conversion to a term or permanent appointment within 120 days of completion of educational program requirements.

If you need a reasonable accommodation for the application and hiring process, please contact 478-262-4577. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line assessment to place you in one of three categories.

The necessary Knowledge, Skills, and Abilities to perform this job are:
  • Skill in reviewing guidelines and regulations to determine the specific provisions applicable to a program case or project.
  • Skill in applying analytical and evaluative methods and techniques, sufficient to issue written determinations.
  • Knowledge of and skill in conducting record and file management processes.
  • Skill in automating work processes for the conduct of administrative support functions or program operations.
  • Knowledge of and skill in using various Office Automation (OA) tools and equipment, which includes both commercially available and agency specific software applications (e.g. Word, Excel, Access, SharePoint, OneNote, etc.), sufficient to develop papers, reports, responses, presentations, and other documents that convey information and recommendations.

If you meet the minimum qualifications, you will be placed in one of the following categories:
1. Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis.
2. Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
3. Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.

If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.

Veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they are qualified. Veterans who have a compensable service-connected disability of at least 10% are listed in the best qualified category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. For information on veterans' preference, click here.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

1. Your resume
2. Your responses to the online questionnaire
3. If qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript copy must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, you will be required to provide official transcripts prior to establishing your start date. Foreign education completed in foreign colleges or universities may be used to meet federal qualification requirements if you can show that your foreign education is comparable to education received in accredited institutions in the U.S. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here.
4. If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), submit a copy of your agency notice, most recent performance rating and most recent SF-50, Notification of Personnel Action, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility.
5. If you are claiming veterans' preference, submit the following documents. Please see Feds Hire Vets for detail.
a. Veterans claiming 5 point veterans' preference must submit legible Member 4 Copy DD214(s) indicating Character of Service. 5-point preference will not be granted if appropriate documentation is not submitted with your application.
b. 30% Disabled Veterans must submit their Member Copy 4 DD-214(s), which includes Character of Service, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
c. Other 10 point Preference Eligibles must submit applicable Member Copy 4 DD-214(s), which includes Character of Service, and provide documentation of your other 10 point preference. If claiming 10 point preference, you must provide required documentation described on the back of the SF-15 which proves that you are entitled to such preference. 10-point preference will not be granted if appropriate documentation is not submitted with your application.
d. If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.
6. OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

All documentation as outlined above must be received by the closing date of the announcement. If you are unable to submit your documents electronically, you may fax or mail the documents. A fax cover sheet will be provided to you from the system, with fax number and instructions to transmit the requested documents. The required documents will also be accepted by mail and must be received by the closing date of the announcement. The mailing address is COMMANDANT (CG-123HQ), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST GUARD, 2703 MARTIN LUTHER KING JR AVE SE STOP 7912, WASHINGTON, DC 20593-7912.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs