Senior Procurement Analyst - Information Technology

Washington, DC
Nov 16, 2020
Dec 13, 2020
Full Time
Business Unit Description

AARP is a nonprofit, nonpartisan organization, with a membership of nearly 38 million that helps people turn their goals and dreams into 'Real Possibilities' by changing the way America defines aging. With staffed offices in all 50 states, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands, AARP works to strengthen communities and promote the issues that matter most to families such as healthcare security, financial security and personal fulfillment. AARP also advocates for individuals in the marketplace by selecting products and services of high quality and value to carry the AARP name. As a trusted source for news and information, AARP produces the world's largest circulation magazine, AARP The Magazine and AARP Bulletin.

Financial and Operational Services (FOS) manages AARP's multi-year financial planning, budgeting and forecasting; treasury and investments; tax reporting and planning; and accounting and financial reporting activities. The division provides project management and training and support for the systems used to manage AARP's money and assets.

A Sr. Procurement Analyst is responsible for:
  1. Leading IT category management efforts (category is over $100 million in annual spend).
  2. Serving as a procurement IT subject matter expert. Collaborating with business unit leadership to develop annual category management plans that include an annual sourcing calendar, a supply market overview, summary of business needs and cost drivers, and current supply-base overview (complete with listing of expiring agreements and plan of action).
  3. Engaging with IT Services leadership as well as broader business unit leadership to help manage IT related spend in a continuously changing environment.
  4. Personally leading the large, complex sourcing and negotiation efforts as part of the category management plan, leveraging e-procurement tools as applicable.
  5. Leading and managing sourcing teams, including multiple business units and other PCM resources.
  6. Manage RFI/RFP development, utilizing standards, as appropriate, while allowing for flexibility in addressing customer requirements. Manage the summary and analysis of responses to RFIs/RFPs.
  7. Meeting annual category management objectives and targets related to spend under management, spend under contract, spend through approved buying channels, savings and other efficiencies.
  8. Critically evaluating information gathered from multiple sources, reconciling conflicts, decomposing high-level information into details, developing spend analytics, abstract up from low-level information to a general understanding, and distinguishing user requests from the underlying true needs.
  9. Leading reporting efforts (spend, category, compliance, etc.) as required by the PCM department and by business clients.
  10. Staying current with IT industry trends such as core function outsourcing (on-shore/off-shore), cloud environment solutions, telecommunication developments, enterprise resource planning software, industry consolidation/merger risks, etc.
  11. Participate in software, hardware and services analysis and selection. Provide industry perspective on shortlisted vendors.
  12. Demonstrating a solutions-based, customer service mindset with the ability to lead and influence business stakeholders toward PCM's preferred methods for achieving common objectives.
  13. Possessing strong analytical and project management skills, including a thorough understanding of how to interpret business needs and translating them into application and operational requirements.
  14. Ensuring the procure-to-pay process for the category is compliant and in-line with service levels.
  15. Building and maintaining key business unit and supplier relationships, finding common ground, resolving disputes and driving innovation and continuous improvement.
  16. Facilitating compliance with AARP procurement policies and procedures by setting an example, educating partners and appropriately escalating issues when required or unsure.
  17. Setting a leadership example for the broader PCM team - teaching and mentoring peers and less-experienced team members while promoting a learning environment.
  18. Occasionally leading PCM-wide initiatives beyond the scope of a given spend category (as directed).
  19. Executing supplier agreements (signing the contract) up to $250k in total value.

The ideal candidate for this role will possess a college degree, with an MBA preferred, and 5 or more years of relevant procurement experience - preferably with the majority in the private sector, with more than $50 million in managed spend. They must understand category management concepts and frameworks. The candidate must show demonstrated leadership and a customer service mindset, and a deep understanding of both the source-to-contract and procure-to-pay segments of procurement operations. They need to have experience working with one or more e-procurement technologies, and be adept at leading and managing sourcing events including creating sourcing documents (RFx, evaluation matrices, souring plans, kick-off decks, etc.). Experience negotiating with major IT providers such as Oracle, IBM, Microsoft, Deloitte, etc. is a plus. Demonstrated experience and understanding of IT professional services, software licensing, hardware and maintenance buying strategies. Additionally, the candidate must exhibit excellent oral and written communication skills, must demonstrate strong analytical skills and a comfort with data manipulation and analysis. Key competencies include: leadership; subject matter expertise in the IT category; deep strategic sourcing and contract negotiations experience; relationship management skills and executive presence, and; both analytical and strategic thinking.
Benefits Offered

AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.
Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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