Travel and Transportation Specialist

Washington, D.C
Sep 17, 2020
Sep 22, 2020
Full Time


You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

This position is located at USAID Annex, 500 D Street, SW, Washington, DC, in the Bureau for Management, Office of Management Services, Travel and Transportation Division (M/MS/TTD) , at the U.S. Agency for International Development in USAID.

Learn more about this agency


This position is assigned to the M/MS/TTD Division which is responsible for establishing USAID travel and transportation policies affecting Temporary Duty (TDY) travel and Permanent Change of Station (PCS) for Foreign Service Officers (FSOs). The Division provides customer service by answering travel and transportation policy questions from domestic bureaus and posts overseas, processing travel authorizations, providing visas and passports, and shipping and storage of personal effects for FSOs and USAID employees stationed at USAID Missions overseas. This position serves as a Travel and Transportation Specialist and is located in the Bureau for Management, Office of Management Services, Travel and Transportation Division (M/MS/TTD).

As a Travel and Transportation Specialist, you will:
  • Coordinate with the Department of State (DoS) and General Services Administration (GSA), as well as internal Bureaus and Independent Offices for the travel and transportation services for Agency-funded travelers. Assist with the administration, development, and implementation of Agency policies, regulations, and procedures that affect travel and transportation programs. Assist with resolving basic travel, shipping, and transportation problems that arise on a day-to-day basis.
  • Assist with the management and tracking of all travel and transportation reports, including requiring monthly travel reports, quarterly and annual GSA reports; and provide assistance, to higher-graded Specialists responding to Congressional taskers and required reports as needed. Capture, report, and analyze statistical data relating to travel and transportation operations; contributes to reports and other presentations on travel and transportation program planning and evaluation.
  • Assist in reviewing data relevant to travel and transportation activities and programs from a variety of sources and uses sound personal judgment to determine which information should be shared with others within the assigned area and within the Agency. Research, analyze and resolve conventional problems related to travel and transportation functions, such as contract administration for various shipping and transportation activities within TTD.
  • Plan organize and negotiate effectively with management to accept and implement recommendations where the proposals involve substantial agency resources, require extensive changes in established procedures. Ability to assess the audience and prepare and deliver presentations (e.g., oral briefings technical eports, memorandums) that enable understanding and result in acceptance and/or concurrence.
  • Assist with managing transportation support requirements such as budget requirements for long-term storage, quarterly reporting of stored personal effects, tracking and maintaining accurate rosters of active USDH employees corresponding with storage locations, and ensures that USPSC effects are not maintained in Washington funded long-term storage.
  • Participate with system and program managers in developing transportation support requirements designed to improve current practices with focus on capturing usable data for Agency senior leadership analysis and application. Provide policy guidance to ensure that the transportation capability established for each system is effective, timely, and responsive.

Travel Required

Not required

Supervisory status

Promotion Potential
12 - This position is at the full performance level.


Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Time in grade must be met by the closing date of the vacancy announcement.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • Most recent SF-50 showing tenure code "1" or "2" (see Required Documents).

Time-in-grade requirements must be met by the closing date. This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.


GS-09: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (1) Research, analyze and resolve conventional problems related to travel and transportation functions; and (2) express facts and ideas in writing in a clear, concise, accurate, and grammatically correct manner.

Or a master's or equivalent graduate degree, 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

CTAP / ICTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of 85 or higher; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.


This position does not have a positive education requirement. Therefore, ​ no Transcripts are required.***

***If you are using your education to qualify for this position; you must submit a copy of your transcript (official or unofficial) by the closing date of this vacancy announcement. ***

Additional information

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries around the world, playing an active and critical role in the promotion of U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to help expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees and contractors must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit For more information about USAID, visit

This announcement may be used to fill additional vacancies.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized.

Mythbuster on Federal Hiring Policies: .

EEO Policy: EEO Policy Statement .

Reasonable Accommodation Policy: Reasonable Accommodation Policy Statement .

Veterans' Information: Veterans Information .

Telework: .

Selective Service Registration: .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and/or experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your answers to the assessment questionnaire are supported in your resume. If your answers to the online assessment questionnaire are not supported in the resume it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. Candidates that are rated as Highly Qualified will be referred to the hiring manager and may be invited for an interview.

The scored occupational questionnaire will evaluate you on the following competencies:
  • Technical Competence
  • Problem Solving
  • Customer and Personal Service
  • Travel and Maintaining
  • Written Communication
  • Oral Communication

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

  • Resume showing relevant experience.
  • CTAP ; ICTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area.
  • If this position requires proof of higher education, you must include a copy of your transcript (unofficial or official) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and type of position occupied.
  • Veterans' documentation, if requesting consideration under any Veterans' hiring eligibilities ( veterans' preference and Veterans Employment Opportunities Act ).
  • If seeking eligibility based on any other special hiring authority (e.g. disabled veteran, Schedule A, special hiring programs ).
  • Peace Corps letter

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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