Systems & Procedures Analyst

Employer
USAJobs
Location
Stafford, Virginia
Posted
Sep 16, 2020
Closes
Sep 23, 2020
Hours
Full Time
Duties

Summary

This position is located at the Department of Veterans Affairs, National Cemetery Administration (NCA), Office of Finance and Planning, Finance Service, Financial Accountability Division. Primary Purpose: Administer Government Charge Card Programs on behalf of NCA, administer system access provisioning, and participate with various policy, audit, and financial initiatives.

Learn more about this agency

Responsibilities

Purchase Card Program Management
  • Administers the Purchase Card Program for NCA field operations nationwide with complete responsibility for the program. Serves as NCA's Agency/Organization
    Program Coordinator (A/OPC) and communicates with the VA's Level 1 A/OPC, and
    agency purchase card provider to request new cards, makes inquiries on discrepancies, and communicates on any other matters related to the NCA Purchase Card Program for the field offices.
  • Analyzes and evaluates NCA Purchase Card Activity for regulatory compliance and prepares audit reports.
  • Conducts day-to-day analysis and evaluations of procedures and reporting methods for the purpose of improving such procedures and methods, effecting economy and efficiency in handling of funds and, to appraise the effectiveness of such procedures in accomplishing the purpose for which intended. Analysis reports and recommendations are shared with the supervisor on regularly scheduled intervals.
  • Maintains and manages a training program for new card holders as well as the recertification of current users. Appropriate action is taken when cardholders fail to comply. Supervisor is routinely kept appraised of any non-compliance.
Organizational Representation and Support:
  • Builds and maintains effective professional relationships with personnel, both inside and outside of the Department, which facilitate the accomplishment of NCA goals and objectives. Professional relationships are made more productive through frequent direct exchange of information. In addition to the success of the work accomplished, the effectiveness of the working relationship is measured by the level of cooperation and courtesy demonstrated.
  • Works effectively with all levels of the organization; keeps others informed; shares information openly and willingly; and provides fiscal guidance to other organizational
    elements.
  • Consistently keeps supervisor informed of important developments, and effectively represents him/her at meetings and conferences through thoughtful and accurate expression of NCA's position on a wide range of issues.
Policy Guidance:
  • Reviews proposed legislation, regulations, directives, and circulars for impact on NCA operations; proposes changes or recommends concurrence. Reviews are timely, accurate, comprehensive, and demonstrate good judgment in determining impact.
  • Recommends and implements policy related to NCA's Purchase Card Program and serves as the subject expert in rendering interpretations of guidelines, directives, and
    policies regarding the program. Recommendations are timely and based on regulatory support documentation.
  • Participates in the NCA Fraud, Waste, and Abuse (FWA) program by continually assessing risks and potential policy violations or ·instances of Charge Card program
    misuse.
Travel Card Program Management:
  • Alternate administrator of the Travel Card Program for NCA field operations nationwide with complete responsibility for the program.
Customer Service and Support:
  • Demonstrates a commitment to quality and customer satisfaction. Strives towards the early detection and resolution of problems.
  • Provides guidance and instruction to NCA employees, attends conference calls, and personal meetings where needed to ensure NCA is properly skilled and informed to manage the financial aspects of their operation.
Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.
Compressed/Flexible Schedule: May be available
Telework: Available
Virtual: This is not a virtual position.

Position Description Title/PD#: Systems & Procedures Analyst/140190
The full performance level of this position is GS-13. At the GS-12 level, you will perform similar duties but under closer supervision.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Relocation Expenses: Not authorized
Financial Disclosure Report: Not required

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • Subject to a background/security investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • You may be required to serve a probationary period.
  • You must be a U.S. citizen to apply for this job.


Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 09/22/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement.
  • For a GS-12 position you must have served 52 weeks at the GS-11.
  • For a GS-13 position you must have served 52 weeks at the GS-12.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience, as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • GS-12 EXPERIENCE: This experience must have been equivalent to at least the GS-11 level in Federal service. Examples of specialized experience include: Professional knowledge of financial theories, practices, methods and techniques, and organizational practices, policies, and programs enough to independently plan and conduct a variety of financial assignments or investigations. Expert knowledge of financial and operational procedures, programs, regulations and laws pertaining to financial and procurement management. Expert ability to deal tactfully with other employees to implement revised policies and procedures, to discuss changes to relevant systems, and coordinate necessary training in connection with revised operations or system changes. Expert ability to write letters, memoranda, and operating procedures, directives, and guides to convey information relating to. the duties as assigned.
  • GS-13 EXPERIENCE: This experience must have been equivalent to at least the GS-12 level in Federal service. Examples of specialized experience include: Professional knowledge of financial theories, practices, methods and techniques, and organizational practices, policies, and programs enough to independently plan and conduct a variety of financial assignments or investigations. Expert knowledge of financial and operational procedures, programs, regulations and laws pertaining to financial and procurement management (such as those prescribed in the Treasury Financial Manual, 0MB Circulars, Federal Acquisition Regulation, etc.). Expert ability to deal tactfully with other employees to implement revised policies and procedures, to discuss changes to relevant systems, and coordinate necessary training in connection with revised operations or system changes. Expert ability to write letters, memoranda, and operating procedures, directives, and guides to convey information relating to. the duties as assigned. Experience with relevant automated system designs and limitations enough to analyze requirements and describe system specifications to computer programmers and software specialists.
Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume. You will also need to provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of specialized experience at the required grade level.

You will be rated on the following Competencies for this position:
  • Analysis and Problem Solving
  • Communication
  • Critical Thinking
  • Customer Service


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary and usually performed in an office setting. Some travel may be involved.

Selected applicants will be required to complete an online onboarding process.

Education

There is no educational substitution at these grade levels.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or CTAP documentation (for displaced VA employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • Other (1)
  • Performance Appraisal
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript


Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

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