Human Resources Assistant (Recruitment & Placement)

Employer
USAJobs
Location
Baltimore, Maryland
Posted
Sep 16, 2020
Closes
Sep 18, 2020
Function
Human Resources
Hours
Full Time
Duties

Summary

The HR Assistant (Recruitment & Placement) incumbent(s) will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties for the target position. This position provides Network-wide human resource support work in the VISN5 Shared Service Unit (SSU) that entails determining the approach and methods needed to ensure related staffing functions are completed in a timely fashion.

Learn more about this agency

Responsibilities

Recruitment & Placement
  • Conducts recruitment/examining activities for assigned positions to include developing competency criteria, job analysis, job opportunity announcements (JOA), etc.
  • Amends established JOAs with prior approval.
  • Reviews applications for corresponding qualification competencies or skill match.
  • Ensures the selectee(s) meets all regulatory and legal obligations for proposed appointments to include eligibility for Federal benefits, probationary prerequisites, and ability to meet special requirements such as security clearances, age or physical prerequisites, or drug testing requirements.
  • Applies pay setting in accordance with applicable OPM and/or internal pay setting policies; codes staffing actions in accordance with the Guide to Process Personnel Actions, and coordinates with payroll personnel in order to resolve pay issues and ensure timely correction of errors, as well as ensures that all actions are processed by National Finance Center in an accurate and timely fashion.
Recruitment & Placement Assistance
  • Assists HR specialist with the on boarding of new employees to include arranging for physical examinations (based on the occupation), ensuring completion of all appropriate benefits forms, extending job offers, coordinating Entry -on -Duty and/or release dates from losing office, forwards pre-employment packets to new appointees, and coordinates with other related functional offices involve in on-boarding (i.e. pre-appointment security checks).
  • Independently conducts orientation for new appointees as determined appropriate.
  • Reviews completed documents for missing or conflicting applicant information, as required.
  • Explains pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices.
  • Assists HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and on-boarding process.
  • Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc.

Work Schedule: Monday through Friday, 8:00 am - 4:30 pm
Position Description Title/PD#: Human Resources Assistant (Recruitment & Placement)/PD99947-A
Physical Requirements: Work is generally sedentary and requires sitting, walking, standing, bending, and/or carrying light items. Work is performed in an office setting which is adequately lighted, heated, and ventilated.
Relocation/Recruitment Incentives: Not authorized.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
7

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this job
  • Subject to a background/suitability investigation
  • Designated and/or random drug testing may be required
  • May serve a probationary period
  • Selective Service Registration is required for males born after 12/31/1959
  • A complete application package; Resume, Transcripts, etc.
  • Selected applicants will be required to complete an online onboarding process


Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience (GS-05): Applicants must have one (1) year specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes:
- accomplish routine support tasks within the HR office;
- provide routine information;- request HR records from the records center;
- maintain files and/or employee records, position descriptions, training records, or other HR items; and
- use a personal computer, terminal, and office software programs to enter data, complete forms, and correct errors and omissions in HR documents, files, and records as needed.

OR

Specialized Experience (GS-06): Applicants must have one (1) year specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes:
- answer inquiries concerning merit promotion procedures, procedures for reinstatement or transfer to another Federal agency, and job vacancies for which applications are being accepted;
- identify whether a test needs to be administered;
- identify whether employees applying for promotions meet time-in-grade requirements; and
- identify appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request;
- accomplish routine support tasks within the HR office;- provide routine information;
- request HR records from the records center;
- initiate HR actions;
- maintain files and/or employee records, position descriptions, training records, or other HR items; and
- use a personal computer, terminal, and office software programs to enter data, complete forms, and correct errors and omissions in HR documents, files, and records as needed.

OR

Specialized Experience (GS-07): Applicants must have one (1) year specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes:
  • Skilled in applying an extensive body of HR rules, procedures, and operations sufficient to perform a wide variety of interrelated and/or non-standard HR support work such as instruct facility supervisors and managers on recruitment/selection requirements, processes, and procedures, submitting requests, screen applications to determine if applicants meet minimum qualifications; and apply accepted HR practices in order to place applicants in rank order on an inventory or register used to fill assigned positions.
  • Knowledge of HR automated resources in order to organize and document applicant qualification rankings, forward notice of results to all applicants, properly close out automated portion of JA, etc. Knowledge of payroll processing in order to facilitate new hire payroll document completion and successful handoff to payroll department.
  • Comprehensive knowledge of payroll procedures and processes in order to recommend options or alternatives involving pay actions and processing systems. Knowledge of current HR database systems in order to retrieve and analyze information used to generate documents, records, reports, etc. that contain tables or graphs.
  • Skilled in coordinating actions, developing facts, and/or providing support in order to answer standard inquiries concerning merit promotional procedures; time-in-grade requirements; appropriate use of HR directives, policies or practices; nature of action codes; generic position descriptions; etc. Communicate orally and in writing in order to respond to inquiries regarding Human Resource procedures, processes, and/or related functional areas.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/ .

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in alphabetical order.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

Documents Accepted:
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (VA)
  • Other (1)
  • Performance Appraisal
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action

Documents Required:
  • Resume

Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

Applications are accepted online. Applying online will allow you to review and track the status of your application.

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