Case Administrator II

Greenbelt, Maryland
Sep 16, 2020
Sep 23, 2020
Full Time


The Clerk's Office is in search of one individual to fill the position of Case Administrator II to join the Case Administrator Team in our Greenbelt Division. Case administrators manage the progression of bankruptcy cases and related adversary proceedings by maintaining official case records in an automated system, monitoring the completion of the required procedural steps, and performing the necessary noticing, administrative and clerical tasks.
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Key Requirements

The individual must be detail-oriented, self-motivated, well organized, and be able to multitask in a fast-paced team environment. The incumbent also must have excellent interpersonal and communication skills as well as a pleasant, professional demeanor.

Major Duties
  • Maintaining the accuracy of document summaries and conducting quality control assessment of pleadings filed through the court's Electronic Case Filing System (ECF).
  • Opening cases, reviewing daily filing reports to verify receipt of electronic fee payments, and making summary entries on the docket.
  • Managing cases to ensure timely progression by reviewing incoming documents to establish dates for calendaring of court hearings, and examining documents to determine the nature of action for appropriate follow-up, including frequent interaction with trustees, counsel and pro se (self represented) debtors.
  • Interpreting a variety of documents, making timely and accurate entries on the docket, and assisting customers with electronic case filing inquiries and other general case information.
  • Processing claims and case conversions, and preparing cases for closing.
  • Performing intake duties including filing documents/pleadings for entry on the docket, providing case status information, collecting appropriate fees and providing copies and certifications from case files upon request.
  • Reviewing documents to ensure completeness and compliance with bankruptcy rules and local rules.
  • Testing new procedures and processes, providing necessary feedback to management, and assisting management with maintaining the Case Administrator Procedures Manual.

Travel Required

Not required

Supervisory status

Promotion Potential
25 - CL-25.


Conditions of Employment

Applicants must be United States citizens or lawful permanent residents actively seeking citizenship. As a condition of employment, the selected candidate must successfully complete a background check. Employment will be considered provisional pending the successful completion of the background check and a favorable suitability determination.


Two years of progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. For applicants within the Judiciary, two years specialized experience, including at least one year equivalent to work at the CL24 level is required. Experience with bankruptcy law, procedures, rules, and terminology is preferred.


A college degree from an accredited institution is also strongly preferred.

Additional information

Judicial Branch employees are "at will" employees and are not subject to the employment regulations of competitive service. However, judiciary employees are entitled to benefits similar to those of other government employees including: paid annual and sick leave, ten paid holidays per year, health and life insurance, a flexible benefits program, participation in the Thrift Savings Plan (similar to a 401K plan, with employer matching) as well as participation in the Federal Employees Retirement System, flexible work schedule, and a professional environment. Salary will be based on experience and qualifications. Electronic Funds Transfer (EFT) for payroll deposit is required.

Interview travel expenses and relocation expenses will not be reimbursed. The court provides reasonable accommodations to applicants with disabilities. All employees are required to adhere to the "Code of Conduct for Judicial Employees," which is available for review upon request. The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the positions at any time, any of which actions may occur without any prior written or other notice.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Experience, interview, education and references.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

All interested persons must submit a single PDF containing:
  • Cover letter;
  • Resume;
  • Completed AO 78 Application Form, which may be obtained at ;
  • Copies of their last two performance evaluations; and
  • The names and contact information for three professional references. Please note that by submitting the references, the applicant consents to those references being contacted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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