Administrative Services Coordinator - Fire and Rescue

Howard County Fire and Rescue
Marriottsville, MD
Sep 11, 2020
Sep 19, 2020
Full Time
Administrative Services Coordinator (Admin Analyst II) Salary $62,628.80 - $113,680.32 Annually Location Maryland 21104, MD Job Type Full Time Department Fire & Rescue Services Job Number 21-00026 Closing 8/31/2020 11:59 PM Eastern You must apply for this job through the Howard County employment website. POSITION SUMMARY/CLASS DESCRIPTION Facilitates and supports key processes and accountabilities within DFRS Administrative Services Bureau primarily in the area of Human Resources Information Management. Provides technical expertise to develop and implement technology related projects. CLASS DESCRIPTION Performs intermediate professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities. MINIMUM REQUIRED EDUCATION/EXPERIENCE Bachelor Degree and two years of related experience, or an equivalent combination of education and experience. PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES Well-developed writing, public speaking, problem-solving and decision-making skills Research, planning, or management experience. Experience with NeoGov, ADP, SAP and Fire Department payroll and attendance tracking systems. Strong analytical/problem solving skills. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES AND REGISTRATIONS Valid Maryland Class C Driver's License, or equivalent issued by state of residency. Agency Howard County Government Howard County Fire and Rescue Address 3430 Court House Drive Ellicott City, Maryland, 21043 Phone 410- - 410- - County Website Job Requirements: ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other related duties may be assigned. Serves as an Administrative Services Bureau (ASB) administrative liaison to the County's Human Resources Department. Develops, updates and modifies codes, tables, indexes, reports, formulas, and other system applications; produces detailed reports and graphic representation of data. Maintains data integrity by running queries, analyzing, and correcting any pay anomalies and errors prior to payroll release. Maintains a general understanding of the work performed by employees in the assigned bureaus. Assist ASB management by performing administrative functions which support staffing such as maintaining accurate job descriptions and collecting data in support of management's strategic recruitment planning efforts. May serve on joint ASB and HR committees, update the Fire Department website, schedule recruitment fairs, community outreach events, etc. Assists ASB management with the drafting of Special Orders and other processes to help management assure compliance with rules, policies and agreements as needed. Assists ASB management in tracking retirements and vacancies. Maintains and ensures accuracy on departmental vacancies and position control within County systems. Uses County's applicant tracking system to initiate employee requisitions resulting in the posting of departmental vacancies. Assists the Office of Human Resources to directly connect with the supervisors and managers as needed to post positions. Works with the Office of Human Resources on promotional processes. Answers general employee questions on LEADS requirements and assists with recordkeeping in promotional processes. Tracks status of and helps management maintain promotional registries. Manages all aspects of promotional pinning ceremonies. Serves as system administrator for the department's online employee performance management system. Works with the Office of Human Resources FMLA Administrator when needed to help facilitate timely and complete submission of required documents. Assists ASB management to comply with DFRS regulations and procedures, Howard County Government policies and procedures and federal and state statues with respect to overtime and leave requirements . May supervises administrative projects, project teams, groups and/or meetings. Monitors and apprises ASB management of all staffing assignments, non-Fire related training and similar projects. May conduct classroom training and/or orientation as it relates to new and incumbent employees coordinating similar efforts with the Office of Human Resources. May assist ASB management by working with consultants/vendors contracted to develop testing for the department's promotional processes. Prepares and analyzes statistical reports and other data to monitor applicant flow, selection and turnover to help ASB management identify organizational needs. Monitors and tracks the planned budget for certain ASB programs such as: promotional processes, overtime usage for ASB required training, recruitment costs, and random drug testing. Identifies best administrative practices, analyzes and evaluates internal ASB processes to identify and minimize deficiencies, suggests and may, with approval of management, implement process improvements. Produces timely and accurate statistical reports for ASB Management to present as needed to the Fire Chief and/or County Administration. Schedules meetings, interviews, and training as assigned in or outside of Fire facilities. Coordinates with Education and Training to schedule meetings or events at the Public Safety Training Center. Makes appropriate arrangements with training providers, site administrators and County offices such as Human Resources as appropriate. Assist with payroll processing. Works and cooperates with co-workers and supervisors at all levels. Learns and performs all essential job functions accurately. Position may require occasional night and weekend work.

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