Management Analyst

Hampton, Virginia
Sep 12, 2020
Sep 18, 2020
Full Time


The Management Analyst, Managerial Cost Accounting (MCA) is a vital position located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Hampton VA Medical Center, in the Fiscal Service. The Management Analyst serves as advisor regarding MCA matters to top management officials including, the Medical Center Director, Associate Director, Chief of Staff, Nurse Executive, Chief Financial Officer, and Service Chiefs.

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Evaluates and monitors clinical and administrative programs and is responsible for analyzing trends, accomplishments and/or deficiencies related to the program to suggest solutions or propose alternate courses of action in a mid-high complexity level facility.

Knowledge in SQL (Structured Query Language), cost-based accounting, budget administration, Veterans Equitable Resource Allocation (VERA), and process efficiency and improvement.

Advises management on the development and formulation of policies and procedures related to MCA.

Advises, coaches and trains clinical leadership on improving processes/practices that will facilitate MCA maximization/optimization objectives.

Serves as the technical advisor to Medical Center Leadership, Chief Financial Officer, MCA Site Manager and VERA Coordinator.

Identifies areas and issues for review; collects, interprets and analyzes quantitative and qualitative data relevant to the program being evaluated; makes recommendations to correct program inadequacies, and monitors the implementation of program standards and criteria.

Keeps facility staff informed of program/policy changes, developments or proposals impacting this medical center, especially those that impact MCA workload, costing or the funding of the facility.

Reviews and analyzes computer-generated cost, budget and clinical activity reports; establishes and directly implements facility wide analysis that evaluates workload capture and costing compared to our peer facilities within the VISN/Nation.

Evaluates compliance to national program directives and policies; conducts audits as requested and approved by leadership to evaluate administrative and clinical services; identifies discrepancies; and collaborates with service staff, including clinical leadership, to define and correct issues.

Required to lead or participate with workgroups to complete special projects or address program issues that have broad impact. He/she undertakes ongoing analyses, investigations and initiatives that have high priority for senior level management at the facility.

Establishes and directly implements a facility wide training program covering topics of MCA workload, costing, data capture as well as helpful tools and
techniques to monitor workload at the facility and service level.

Conducts special studies and analyses as requested, including feasibility studies, cost/benefit analyses, FTEE/productivity analyses, and efficiency analyses.
Identifies and evaluates data elements needed for these studies (e.g., VISTA, VSSC, DSS, CDW, ARC, etc.) and submits findings, results and recommendations in a timely, concise and accurate manner.

Develops and implements SQL data-driven reports and tools to permit program assessment, oversight and data view by management officials.

Ensures the execution and successful completion of all MCA monthly processes as well as annual maintenance processes.

Ensures data integrity by completing regular audits of all monthly and/or routine processes and is responsible for using current research/studies or benchmarking to resolve system problems relating to MCA and its effects on the Medical Center. Additional duties include developing, implementing, maintaining and technical operation of the national Managerial Cost Accounting Support System under the auspices of the VHA Chief Financial Officer.

Performs other directly related duties as assigned.

Work Schedule: Monday - Friday 7:30am - 4:00pm
Telework: Ad Hoc Only
Virtual: This is not a virtual position.
Position Description/PD#: Management Analyst/PD02844A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

SELECTIVE PLACEMENT FACTOR: This position requires a selective placement factor. Failure to provide proof in your resume of this requirement will result in disqualification. This position requires all applicants to have One (1) full year of Cost-Based Accounting experience.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: evaluates and monitors clinical and administrative programs, knowledge in cost-based accounting, budget administration, advises management on the development and formulation of policies and procedures related to MCA, serves as the technical advisor to Medical Center Leadership, Chief Financial Officer, MCA Site Manager and VERA Coordinator, reviews and analyzes computer-generated cost, budget and clinical activity reports; conducts audits as requested, provides training to facility leadership and staff on the principles of cost-based accounting (Labor Mapping, Supply Mapping and Workload Capture), National Labor Mapping Tool (NLMT), and additional programs that impact facility workload and costing.


Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or JD., if related.

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education must equal 100 percent to qualify for the position.
The following are examples of how education and experience may be combined. They are examples only, and are not all-inclusive.
  • The position to be filled is a Management Analyst, GS-343-9. An applicant has 6 months of specialized experience equivalent to GS-7 and 1 year of graduate level education. The applicant meets 50 percent of the required experience but none of the required education, since he or she does not have any graduate study beyond that which is required for GS-7. Therefore, the applicant meets only 50 percent of the total requirement and is not qualified for the position. (The applicant's first year of graduate study is not qualifying for GS-9.)
You will be rated on the following Competencies for this position:
  • Cost Accounting
  • Cost Estimation and Analysis
  • Customer Service
  • Financial Management
  • Oral Communication
  • Organizational Performance Analysis
  • Problem Solving
  • Writing

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary in an office setting, but may involve some walking, standing, bending and carrying small items such as binders, books and papers.

Work Environment: The work is performed in a typical office setting, and at various locations throughout the medical center. There are frequent interruptions by phone calls from medical center staff requesting information and assistance on various issues. Some occasional travel may be

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • PCS Orders
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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